Employees Provident Fund Organisation SPLIT AIR CONDITIONER 1.5 TON Tender Gautam Buddha Nagar UP 2026 ISO 9001

Tender Overview

Organization: Employees Provident Fund Organisation (EPFO) in Uttar Pradesh. Product: Split air conditioner 1.5 ton units. Location: Gautam Buddha Nagar, Uttar Pradesh 201301. Estimated value and EMD are not disclosed in the provided data. The tender includes supply, installation, testing and commissioning of AC units with on-site or carry-in warranty considerations. A key differentiator is the option clause allowing ±25% quantity variation at contract rates, with the extension timing formula based on original and extended delivery periods. This requires bidders to demonstrate robust after-sales support and compliance with the specified warranty framework.

Technical Specifications & Requirements

• Scope: Supply, Installation, Testing and Commissioning of Split AC 1.5 Ton units; installation and training may be included if referenced in terms.
• Standards & Certifications: ISO 9001 certification required for bidder or OEM; OEM certificates must accompany delivery.
• Warranty: 1 year warranty from final acceptance or after installation/commissioning completion; OEM warranty certificates required at delivery.
• Service & Support: Functional Service Centre in the state of each consignee location; if absent at bidding, establishment within 30 days of contract award; escalation matrix for service support must be provided.
• Reliability & After-Sales: Installation, commissioning, training, troubleshooting and maintenance service group must be well established in India; service centers near consignee locations to be uploaded with bid.

Terms, Conditions & Eligibility

• Option Clause: Purchaser may increase/decrease quantity by up to 25% at bid or contracted rates; extended delivery time determined by the formula, with a minimum of 30 days.
• Delivery & Payment: Delivery period commences from the last date of original delivery order; terms include adherence to delivery timelines and related adjustments if options are exercised.
• Certifications & Documentation: Bids must upload all required certificates; non-compliance may lead to rejection.
• Warranty & Service: 1-year product warranty; after-sales service presence, including installation and maintenance, must be demonstrated through documented evidence.
• Documentation for Bid: OEM authorizations, GST, PAN, experience certificates, financial statements, and EMD-related documents as applicable.
• The tender requires bidders to meet eligibility criteria including ISO 9001 and service footprint within the state.