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Indian Army LED Video Wall Solution Tender 2025 - ISO 9001 LED Wall Controller & Installation with 3-Year Warranty

Bid Publish Date

03-Nov-2025, 10:53 am

Bid End Date

24-Nov-2025, 8:00 pm

Location

ALLAHABAD , UTTAR PRADESH

Progress

RA
Issue03-Nov-2025, 10:53 am
Reverse AuctionCompleted
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

5

Category

LED Video Wall Solution 11.4 x 6.5 feet

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification mandatory for bidder or OEM
  • • 3-year warranty from final acceptance or post-installation testing
  • • Mandatory pre-bid meeting and site survey with signed letter
  • • End-to-end installation scope: LED wall, controller, frame, installation charges
  • • Service capability within India with local service centers
  • • Quantity variation rights up to 25% during order and contract period
  • • Delivery timing governed by last date of original delivery order and option period
  • • No explicit EMD amount disclosed in tender data

Categories 8

DIGITAL SCREEN DISCRETE COMPONENTS AUDIO VIDEO EQUIPMENT STRUCTURE DISPLAY SYSTEM AUDIO VISUAL INSTRUMENT DATA WALL DISPLAY VIDEO OUTPUT DEVICE

Tender Overview

The procurement is issued by the Indian Army under the Department Of Military Affairs for a bundled LED Video Wall solution, framed structure, wall controller, and installation charges suitable for a display setup of approximately 11.4 by 6.5 feet. The package references include the LED wall assembly, a compatible wall controller, a robust frame structure, and required installation charges. The tender emphasizes a pre-bid meeting, site survey, and a strict compliance regime with bidder-provided technical responses. A key differentiator is the explicit requirement for on-site installation readiness and after-sales support including maintenance service centers located within India, with warranty spanning 3 years from final acceptance or installation complete date. The option clause allows quantity variation up to ±25% at contracted rates, impacting delivery planning. This opportunity targets suppliers capable of end-to-end delivery and post-installation service across India, with ISO certification and OEM warranty alignment.

Technical Specifications & Requirements

  • Standard: ISO 9001 certified for bidder or OEM products.
  • Warranty: 3-year warranty from final acceptance or post-installation testing at consignee site; OEM warranty certificates required at delivery.
  • Pre-bid: Mandatory pre-bid meeting; site survey with signed request letter from consignee representative.
  • Service: Well-established Installation, Commissioning, Training, Troubleshooting, and Maintenance services within India; service centers near consignee locations to be uploaded with bid.
  • Arrangement: LED Video Wall solution includes 11.4 ft x 6.5 ft display, wall controller, frame structure, and installation charges as a single package.
  • Delivery: Delivery timeline mechanics are tied to delivery orders and option quantity changes; specific dates not disclosed in data.

Terms, Conditions & Eligibility

  • EMD: Amount not disclosed in tender data; bidders must prepare standard security as per organization policy.
  • Quantity Flexibility: Purchaser may increase/decrease quantity by up to 25% during bidding and currency of contract.
  • Documents: PAN card, GSTIN, cancelled cheque, EFT mandate; ISO 9001 certificate required; OEM authorizations recommended.
  • Transferability: Terms require adherence to option clause calculations; extended delivery time calculations follow the stated formula with minimum 30 days.
  • Payments: Payment terms not explicitly specified; bidders should align with standard Indian Army procurement patterns and post-delivery settlement.

Key Specifications

    • Product scope: LED Video Wall solution (11.4 ft x 6.5 ft) + Wall Controller + Frame Structure + Installation charges
    • Standards: ISO 9001 certified (bidder or OEM) with certificates to be submitted at delivery
    • Warranty: 3 years warranty from final acceptance or after completion of installation/commissioning testing
    • After-sales: Established in-India service network; service centers near consignee destinations
    • Pre-bid process: Mandatory pre-bid meeting and site survey with signed, stamped site survey letter
    • Option clause: Quantity may vary up to ±25% of bid/contract quantity

Terms & Conditions

  • Key Term 1: ISO 9001 certification required for bidder or OEM

  • Key Term 2: 3-year warranty with OEM support and service network in India

  • Key Term 3: Mandatory pre-bid meeting and site survey with signed request letter

  • Key Term 4: Quantity flex up to 25% during procurement and contract period

  • Key Term 5: EMD/financial security details not disclosed in data

Important Clauses

Payment Terms

Payment terms are not explicitly specified; bidders should align with standard government procurement practices and post-delivery settlement as per Army policy.

Delivery Schedule

Delivery period commences from last date of original delivery order; if option quantity is exercised, additional time = (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not explicitly stated; standard LD policies may apply as per Army terms; bidders should verify during pre-bid meeting.

Bidder Eligibility

  • ISO 9001 certification from bidder or OEM

  • Ability to provide on-site installation, commissioning, training, and maintenance within India

  • Pre-bid meeting attendance and site survey with signed letter from consignee

Documents 7

GeM-Bidding-8540266.pdf

Main Document

Other Documents

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Other Documents

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Other Documents

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Other Documents

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Other Documents

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GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

PAN Card

2

GSTIN

3

Cancelled cheque

4

EFT Mandate (certified by bank)

5

ISO 9001 certificate (bidder or OEM)

6

OEM authorization certificates (where applicable)

7

Site survey letter from consignee representative (signed and stamped)

8

Technical bid with point-wise compliance against tender specifications

9

Consignee location service capabilities and center details

Reverse Auction Schedule

Completed

Start

30-Nov-2025, 7:00 pm

End

01-Dec-2025, 7:00 pm

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1AADRIKA AUTOMATION (OPC) PRIVATE LIMITED   Under PMAMake : Cornea Model : CORDU 01 P4 Title : LED Video Wall Solution 11.4 x 6.5 feet24-11-2025 19:30:39Disqualified
2GAURNIL CORPORATION   Under PMAMake : People Link Model : LED Video Wall Solution 11.4 x 6.5 feet Title : LED Video Wall Solution 11.4 x 6.5 feet24-11-2025 18:38:14Qualified
3KAN UNIVERSAL PRIVATE LIMITED   Under PMAMake : BASIL Model : P4 OUTDOOR Title : LED Video Wall Solution 11.4 x 6.5 feet24-11-2025 16:46:10Disqualified
4M/S HAZELA BROTHERS   Under PMAMake : Unbranded--ALPS POLYTEX Model : LED Video Wall Solution Title : LED Video Wall Solution 11.4 x 6.5 feet24-11-2025 16:42:03Qualified
5R K AGENCIES   Under PMAMake : People Link Model : LED Video Wall Solution 11.4 x 6.5 feet Title : LED Video Wall Solution 11.4 x 6.5 feet24-11-2025 19:27:07Qualified
6SOURABH ENGINEERS & GRAPHICS (INDIA)   Under PMAMake : SEGi LED--SOURABH ENGINEERS & GRAPHICS (INDIA) Model : SP4X0 Title : LED Video Wall Solution 11.4 x 6.5 feet24-11-2025 14:14:02Disqualified
7UNIQUE SERVICES PRIVATE LIMITED   Under PMAMake : UDDS Model : LED Video Wall Title : LED Video Wall Solution 11.4 x 6.5 feet22-11-2025 17:35:52Disqualified

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1M/S HAZELA BROTHERS(MII)   Under PMA Winner ₹19,95,000Item Categories : LED Video Wall Solution 11.4 x 6.5 feet,LED Wall Controller,Frame Structure,Management Console,Inst
L2R K AGENCIES (MII)   Under PMA₹24,33,799Item Categories : LED Video Wall Solution 11.4 x 6.5 feet,LED Wall Controller,Frame Structure,Management Console,Inst
L3GAURNIL CORPORATION (MII)   Under PMA₹36,00,000Item Categories : LED Video Wall Solution 11.4 x 6.5 feet,LED Wall Controller,Frame Structure,Management Console,Inst

🎉 L1 Winner

M/S HAZELA BROTHERS(MII)   Under PMA

Final Price: ₹19,95,000

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the LED video wall tender in India Army 2025?

Bidders must attend the mandatory pre-bid meeting and submit point-wise technical compliance on letterhead. Include PAN, GSTIN, canceled cheque, EFT mandate, ISO 9001 certificate, OEM authorizations, and a signed site survey letter. Ensure installation, commissioning, and maintenance capabilities within India are demonstrable.

What documents are required for LED wall procurement by Indian Army?

Submit PAN card, GSTIN, cancelled cheque, EFT mandate certified by bank, ISO 9001 certificate (bidder or OEM), OEM authorizations, and site survey letter signed/stamped. Include technical bid with compliance against tender specs and service center details near consignee.

What are the warranty requirements for the LED wall tender in 2025?

A 3-year warranty from final acceptance or after installation/completion testing is required. OEM warranty certificates must be provided at delivery. The bidder must maintain repair commitments and ensure service teams in India for after-sales support.

What is the delivery flexibility for quantity in this Army tender?

The purchaser may increase or decrease quantity by up to 25% at bid time and during contract currency at contracted rates. Delivery time calculations follow the formula tied to the last date of the original order with a minimum 30 days extension if necessary.

Which standards must the LED wall supplier meet for Army procurement?

Suppliers must have an ISO 9001 certificate (bidder or OEM). The tender requires OEM warranty alignment and an India-based service network with local centers near consignee destinations for maintenance and support.

What is required for the mandatory site survey in this tender?

Bidders must conduct a site survey and obtain a signed and stamped request letter from a consignee representative. The survey confirms user requirements and installation considerations before bid submission.

Are there explicit EMD requirements for this LED wall tender?

The tender data does not disclose an EMD amount. bidders should prepare standard security as per Army policy and confirm exact EMD requirements during the pre-bid meeting.

What installation scope is included with the LED wall package?

The package includes the LED video wall assembly (11.4 ft x 6.5 ft), a wall controller, frame structure, and installation charges. It requires on-site installation, commissioning, training, and maintenance services within India.