GEM

Indian Army SAGAR Madhya Pradesh Security Equipment Tender 2025 – LV7 SML Series Compliance and OEM Experience

Bid Publish Date

18-Nov-2025, 7:27 pm

Bid End Date

28-Nov-2025, 8:00 pm

Bid Opening Date

28-Nov-2025, 8:30 pm

Progress

Issue18-Nov-2025, 7:27 pm
AwardPending
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Quantity

402

Key Highlights

  • Exact OEM/brand authorization requirement for offered products
  • Three-year government supply experience with contract copies
  • 50% quantity variation option and corresponding delivery timeline adjustments
  • Mandatory data sheets and non-disclosure declaration
  • PAN, GSTIN, cancelled cheque, EFT mandate submission
  • No explicit EMD amount published; bidders should confirm during bid process
  • Vendor code creation and data sheet verification process
  • NDA and data-sheet alignment as gatekeepers to bid acceptance

Categories 14

Tender Overview

The Indian Army invites bids for security equipment across multiple LV7 SML categories located in SAGAR, Madhya Pradesh (470001). The procurement spans 31 items with no explicit itemized quantities in the BOQ, and an estimated value is not disclosed. Bidders must provide data sheets and demonstrate OEM or authorized reseller capability, ensuring products are not obsolete and have at least 1 year residual market life. A key differentiator is the requirement for at least a 3-year track record in supplying similar category products to central or state government bodies, with contract copies to support eligibility. The tender emphasizes NDA compliance, non-disclosure, and a flexible option clause allowing up to 50% quantity variation against contracted quantities. Unique terms include a detailed vendor code creation process and RFP governance to prevent mismatch between offered products and technical parameters.

Technical Specifications & Requirements

  • No explicit technical specifications are published in the tender data. Required deliverables include: data sheets for offered products, alignment of technical parameters with supplied goods, and evidence of OEM authorization or reseller capability for the same category products.
  • Mandatory documentation elements include: PAN Card, GSTIN, cancelled cheque, EFT mandate, and vendor data sheets. Bids may be rejected for unexplained parameter mismatches.
  • Eligibility criteria require a minimum of 3 years of regular manufacturing and supply of same/similar category products to government bodies, with contract copies for verification. The tender also mandates a non-disclosure declaration on bidder letterhead.

Terms, Conditions & Eligibility

  • EMD details are not explicitly specified in the public data.
  • Experience: Bidder or OEM must have at least 3 years of relevant government supply experience; annual turnover thresholds are not disclosed.
  • Delivery terms: An option clause allows up to 50% quantity variation; delivery period adjustments are defined by a formula starting from the last delivery date, with a minimum of 30 days.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; product data sheets; NDA; vendor code creation documents.
  • Penalties and warranties are not detailed in the provided data; bidders should seek explicit terms during bid clarification.

Key Specifications

  • Product category: LV7 SML series items listed in tender catalog

  • Data Sheet alignment with offered product specifications

  • 3-year government supply experience with certificates/contract copies

  • OEM/Authorized reseller documentation for each item

  • Not specified in BOQ: ensure non-obsolete products with 1 year residual market life

Terms & Conditions

  • 50% quantity variation rights for purchaser, with delivery time adjustments

  • Mandatory data sheets and NDA; vendor code creation process

  • 3-year government supply experience with supporting contracts

Important Clauses

Payment Terms

No explicit payment terms published; bidders should obtain terms during bid clarification.

Delivery Schedule

Delivery period adjustments based on option clause; additional time = (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Penalty details not disclosed in current data; bidders must review RFP for LD terms and performance guarantees.

Bidder Eligibility

  • 3 years of government/central or state PSU supply experience

  • Proof of OEM authorization or official reseller rights

  • Financial standing documents and NDA compliance

Past Similar Tenders (Historical Results)

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Bill of Quantities (BOQ) 31 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 LV7 SML 9970-04-210 BULB 12V 21W 20 nos lpoicw@36 25
2 LV7 SML 3625-75-139 BULB 3 4W 12V 3 nos lpoicw@36 25
3 LV7 SML WO23-59-410 HANDLE L OUT FRONT DOOR 3 nos lpoicw@36 25
4 LV7 SML 9960-30-213 TAPER BRG INNER ID-65 OD-120 W 2 nos lpoicw@36 25
5 LV7 SML B002-66-490A SWITCH STOP LAMP 2 nos lpoicw@36 25
6 LV7 SML LP01-41-660 WIRE ACCELERATOR 1 nos lpoicw@36 25
7 LV7 SML LP04-34-020B SPRING LEAF ASSY LH 1 nos lpoicw@36 25
8 LV7 SML LPX1-34-010A SPRING LEAF ASSY FRONT 1 nos lpoicw@36 25
9 LV7 SML LPX1-34-011C SPRING NO1 R LEAF FRONT 1 nos lpoicw@36 25
10 LV7 SML LPX1-34-021B SPRING NO 1L LEAF FRONT 1 nos lpoicw@36 25
11 LV7 SML LPX4-28-011B SPG LEAF NO 1 REAR 1 nos lpoicw@36 25
12 LV7 SML LPX6-28-981 BOLT CENTRE 1 nos lpoicw@36 25
13 LV7 SML W70G-28-140A SHACKLE 1 nos lpoicw@36 25
14 LV7 SML W70G-28-330 BUSH RUBBER 1 nos lpoicw@36 25
15 LV7 SML W782-33-047 BRG INNER FRT WHEEL 1 nos lpoicw@36 25
16 LV7 SML W782-39-340B RUBBER TRANSMISSION MTG 1 nos lpoicw@36 25
17 LV7 SML WA20-66-123 SWITCH TURN & WIPER 1 nos lpoicw@36 25
18 LV7 STLN F-1945450 HOSE 1 ID 80 LONG 25 nos lpoicw@36 25
19 LV7 STLN F-7428400 RUBBER DOOR GLASS 15 nos lpoicw@36 25
20 LV7 KRZ 440E-520500 WIND SHIELD WIPER ASSY 68 nos lpoicw@36 25
21 LV7 STLN F-4735211 RING SPANNER 16 X 17 METRIC 104 nos lpoicw@36 25
22 LV7 STLN F-3580411 WHEEL BOLT M22X1 5 8 nos lpoicw@36 25
23 LV7 STLN 6220-004406 LAMP UNIT VEHICULAR MAP READING LAMP 6 nos lpoicw@36 25
24 LV7 STLN B0N00720 WIPER BLADES 23 nos lpoicw@36 25
25 LV7 STLN X-1904250 HOSE RADIATOR OUTLET TO WATER PUMP 6 nos lpoicw@36 25
26 LV7 STLN X-4700500 WHEEL NUT SPANNER 1 nos lpoicw@36 25
27 LV7 STLN VF 6220-72-0472414 LIGHT FOG 53 nos lpoicw@36 25
28 LV7 STLN VF 2805-002769 PIPE INTAKE SA OF FUEL HOSE 500 LONG 19 nos lpoicw@36 25
29 LV7 STLN VF F-1940950 ELBOW HOSE 76X127 20 nos lpoicw@36 25
30 LV7 STLN VF 4720-015645 HOSE NON METALLIC ELBOW HOSE DEMISTER 4 nos lpoicw@36 25
31 LV7 STLN VF F-1939660 HOSE FUEL 8 nos lpoicw@36 25

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Historical Data

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by Bank

5

Data Sheet of offered products

6

NDA / Non-Disclosure Declaration

7

OEM authorization or reseller proof

8

Contract copies from prior government supply (3-year experience)

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for Indian Army security equipment tender in SAGAR MP 2025?

Submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM/reseller authorization along with Data Sheets; ensure 3 years of government supply experience and NDA compliance. Data Sheet alignment is critical to avoid rejection; verify product specifications with offered items before submission.

What documents are required for bidders in this Army LV7 SML tender?

Required: PAN, GSTIN, cancelled cheque, EFT mandate, NDA, Data Sheets, OEM authorization, and contract copies proving 3-year government supply experience; vendor code creation documents must accompany the bid package.

What are the 3-year government supply experience requirements for MP Army tender?

Bidders or OEMs must have regularly manufactured and supplied similar category products to central/state Govt/PSU for 3 years prior to bid opening, with contracts showing quantity delivered each year; primary product value should meet this criterion in bunch bids.

What is the delivery variation allowed under the option clause for this tender?

Purchaser may increase/decrease quantity up to 50% of bid quantity; delivery time adjusts with the formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; extended time can apply during currency of contract.

What standards or certifications are specifically required for offered products?

Tender requires data sheet alignment; OEM authorization is required; while explicit IS/IIS standards are not published, vendors should ensure products are not obsolete and maintain at least 1-year residual market life per clause 2.

What is the role of NDA and data sheets in this procurement?

NDA must be uploaded on bidder letterhead; data sheets must match technical parameters; mismatches can lead to bid rejection, ensuring product specifications align with offered goods.

How can bidders verify EMD and payment terms for this Army tender?

EMD amount is not disclosed publicly; bidders should confirm exact EMD requirements and payment terms during bid clarification. Ensure EFT mandate and bank details are ready for secure payment processing.

Where to obtain OEM authorization for LV7 SML items in MP tender?

Submit official OEM authorization or authorized reseller proof for each LV7 SML item; this ensures eligibility and prevents disqualification due to lack of brand-specific supply rights.

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