Annual Maintenance service-AIR CONDITIONER,Annual Maintenance service-AIR CONDITIONER,Annual Mainte
Bharat Heavy Electricals Limited (bhel)
CENTRAL DELHI, DELHI
Posted:
15 April 2026
Closed:
27 April 2026
GEM
GEM
Delhi Public Library Air Conditioner Annual Maintenance Tender Central Delhi 2026 – AMC/IS 550 compliant
Bid Publish Date
12-Jun-2026, 10:06 pm
Bid End Date
23-Jun-2026, 10:00 am
Value
₹1,21,410
Location
Progress
Issue12-Jun-2026, 10:06 pm
AwardPending
Quantity
28
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM requirements: not explicitly specified; ensure OEM service capability for Delhi Public Library assets
- • Technical standards/certifications: IS 550 compliance or HVAC maintenance standards not specified; reference to IS/ISO documents may be required
- • Special clauses: 50% quantity/duration adjustment rights; 6-month extension post initial term
- • Eligibility criteria: office in Delhi; past experience proof via contracts, invoices or client execution certificates
- • Warranty/AMC: maintenance contract terms imply ongoing service support; no explicit warranty period stated
- • Penalties/Performance bond: not detailed; subject to mutual consent and contract terms
- • Delivery/Installation: on-site maintenance across 7 Delhi branches; asset-location list attached
- • Submission requirements: certificates and past-experience documents must be uploaded; GST/PAN/financials typical
- • Ensure service desk accessibility: dedicated toll-free numbers and escalation matrix
Categories
2
Tender Overview
Delhi Public Library invites bids for Annual Maintenance Service of AIR CONDITIONER across 7 branches in Delhi. Estimated value is ₹121,410.00. Location is Central Delhi, 110002. The contract covers maintenance across multiple sites with extension rights up to 6 months beyond initial term, and potential 50% scope/duration adjustments. Key differentiator includes an in-network service presence in the consignee state and a structured escalation and toll-free support system. Bidders must assess branch locations prior to bidding and verify asset details per the attached service locations list.
Technical Specifications & Requirements
- Scope: Air conditioner maintenance in the Delhi Public Library network
- Branch coverage: 7 branches in Delhi; location list attached with asset details
- Service requirements: Dedicated/toll-free service number and an escalation matrix for support
- Staffing/maintenance capability: evidence of past experience in similar AMC for HVAC equipment, with verifiable contract execution documents
- Documentation: upload required certificates/documents as per ATC/Corrigendum; non-submission risks rejection
- Duration: initial contract term with option to extend up to 6 months based on performance and mutual consent
- Availability: service provider office must be located in the state of Consignee (Delhi)
- Past experience: documents may include contract copies, execution certificates, invoices with self-certification
Terms, Conditions & Eligibility
- Quantity/Duration adjustment: up to 50% increase/decrease allowed at contract issue or during performance
- EMD/financials: document requirements aligned with bid document and ATC; specific EMD amount not disclosed
- Delivery/Service support: accessible via a dedicated help desk and escalation matrix
- Penalties/LC: performance-based terms subject to mutual consent with extension rights
- Documentation: mandatory upload of certificates and past experience proofs; non-submission leads to rejection
- Location constraint: service office must be in Delhi; location verification required at bid stage
Key Specifications
-
7 Delhi branch air conditioners requiring routine AMC
-
Dedicated toll-free service line and escalation matrix required
-
Office of service provider must be located in Delhi state
-
Past experience proofs acceptable via multiple document types
-
Contract extension up to 6 months subject to performance
Terms & Conditions
-
50% quantity or duration adjustment permitted during bidding and after contract award
-
Service office must be located within Delhi; documentary evidence required
-
Mandatory submission of certificates and past experience documents; rejection possible without them
Important Clauses
Payment Terms
Not explicitly detailed; likely subject to contract terms and mutual agreement with delivery-based payment
Delivery Schedule
On-site AMC across 7 Delhi branches; no fixed delivery date specified in data
Penalties/Liquidated Damages
Penalties not specified; prospective terms to be finalized in contract with performance metrics
Bidder Eligibility
-
Office of the bidder must be located in Delhi state
-
Past experience proofs acceptable via contracts and client execution certificates
-
Ability to provide dedicated toll-free service line and escalation matrix
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Annual Maintenance service-AIR CONDITIONER
Authority Records
MINISTRY OF CULTURE
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Documents 4
GeM-Bidding-9463437.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Past experience proof: contract copies with invoices and client self-certification
4
Execution certificates from clients or equivalent project completion documents
5
Financial statements / solvency certificate
6
OEM authorizations or service capability certificates (if applicable)
7
Proof of service office location in Delhi (address proof)
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for Delhi Public Library air conditioner AMC in Central Delhi 2026?
Bidders must submit GST, PAN, past experience proofs, financial documents, and OEM/service certifications as per ATC. The contract allows up to 50% scope adjustment and up to 6 months extension. Ensure Delhi office presence and upload service escalation matrices and toll-free numbers for support.
What documents are required for the DPL AC maintenance tender submission in Delhi?
Required documents include GST certificate, PAN, past contract copies with invoices, execution certificates, financial statements, and proof of Delhi-based service office. OEM authorizations are recommended if available. Upload all as part of the technical bid per ATC.
What are the eligibility criteria for the Delhi Public Library air conditioner AMC 2026?
Eligibility includes a Delhi-based service office, ability to provide dedicated toll-free service, and documented past experience in AC maintenance. Acceptable proofs are contracts with invoices or client execution certificates, along with standard financial documents.
What are the payment terms for the Delhi AC maintenance service contract?
Specific payment terms are not detailed in the data; expect contract terms to specify milestone-based payments after on-site service validation, with possible performance-based milestones. Confirm payment schedule during bid clarification and include service level commitments.
What standards or certifications are required for the AC AMC in Delhi libraries?
The tender requires certificates uploaded per ATC; explicit standard numbers (e.g., IS 550) are not stated. Ensure capability to maintain HVAC systems per applicable local/national HVAC standards and include any OEM certifications if available.
When is the extension period available for the Delhi AC maintenance contract?
An extension up to 6 months beyond the initial term is allowed based on satisfactory performance and mutual consent. Prepare a performance record and escalation history to support renewal discussions with the library.
What is the scope of work for the seven Delhi branches under DPL AMC?
Scope includes routine maintenance of air conditioners across 7 branches in Delhi; asset locations are listed in the attached branch list. Ensure service coverage with a dedicated support line and prompt escalation for any faults at branch sites.
How to verify bidder eligibility for the DPL HVAC tender in 2026?
Verify eligibility by confirming the Delhi-based service office, uploading required experience proofs (contracts, invoices, execution certificates), and ensuring capability to provide toll-free service and an escalation matrix as part of the bid submission.
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Documents 4
GeM-Bidding-9463437.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS