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Co-operative Department Bihar Crop Reaper and Binder Tender 2026 - IS Part & Service Standards, 1 Year Warranty

Bid Publish Date

21-Jan-2026, 1:06 pm

Bid End Date

02-Feb-2026, 2:00 pm

Value

₹3,76,800

Location

SIWAN , BIHAR

Progress

Issue21-Jan-2026, 1:06 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Tender Overview

Organization: Co-operative Department Bihar. Product: Crop Reaper and Binder. Estimated Value: ₹376,800.00. Location: Bihar, India. Category: Crop Reaper and Binder (Q2). Scope includes supply, installation, commissioning, and after-sales support with on-site warranty. Key differentiator includes option to adjust quantity up to 25% during contract and extended delivery timeframe rules. Tender aims to procure a complete reaper-cum-binder package with performance features and service network provisions. This notice emphasizes service centres in-state, dedicated support, and post-warranty responsibilities. Unique terms cover installation, training, and OEM warranty documentation at delivery.

Technical Specifications & Requirements

  • Category: Generic; Product/Service: Reaper cum binder machine.
  • Key features & performance: Type of reaper-cum-binder, engine type, horsepower, cooling and starting systems, transmission, brakes, crop compatibility, cutting width, and auxiliary features.
  • Accessories & supplied items: All required accessories and additional components to accompany the machine; lab/test conformity not explicitly quantified but must prove conformity to governing specifications.
  • Warranty & service: Warranty against manufacturing defect; post-warranty support; installation and commissioning are included; dedicated service team and nationwide service centers requirement.
  • Testing & conformity: Type of lab used for product conformity testing to governing specification; OEM warranty certificates must accompany delivery.

Terms, Conditions & Eligibility

  • Quantity flexibility: Purchaser may increase/decrease quantity by up to 25%; extended delivery as per formula with minimum 30 days.
  • Service centers: Functional service centre in the State of each consignee location; establishment within 30 days if not present.
  • Support channels: Dedicated toll-free service number; escalation matrix for service support.
  • Warranty terms: 1 year warranty from final acceptance or post-installation; OEM warranty certificates to be provided at delivery.
  • Delivery & installation: Installation, commissioning, and training obligations; well-established after-sales service group in India; service centers near consignee destinations to be uploaded with the bid.

Key Specifications

  • Crop Reaper and Binder machine with generic material and finish details

  • Engine type, horsepower (hp), cooling system, starting system

  • Transmission type and braking system

  • Cutting width and capacity for crops supported

  • Lighting, additional features, and accessories supplied with the machine

  • Warranty against manufacturing defects and post-warranty support

  • Lab/test conformity to governing specifications

Terms & Conditions

  • Quantity can vary by 25% with adjusted delivery timeframe and rates

  • In-state service centers required; 30-day establishment window if absent

  • Dedicated toll-free service; escalation matrix for support

  • 1 year OEM-backed warranty with installation and commissioning

  • Lab/conformity testing to governing specification; OEM certificates upon delivery

Important Clauses

Payment Terms

Not explicitly stated in provided data; bidders should expect standard government net-30 or milestone-based payment terms per contract.

Delivery Schedule

Delivery period adjustable based on option clause; minimum 30 days extension when quantity increases are exercised.

Penalties/Liquidated Damages

Not specified; bidders should anticipate LD provisions as per standard procurement terms.

Bidder Eligibility

  • Experience in supplying crop machinery (reaper/binder) to government bodies

  • Demonstrated service network with in-state presence or planned establishment within 30 days

  • OEM authorisation for the proposed machine and warranty compliance

Documents 3

GeM-Bidding-8865679.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Material of Machine Mild Steel
Generic Finish of Machine Duly Surface Treated and Powder Coated
Features and Performance Type of Reaper Cum Binder Machine Drive In Self Propelled
Features and Performance Type of Engine Diesel
Features and Performance Engine Horse Power - hp Upto 10 hp
Features and Performance Engine Cooling System Air Cooled
Features and Performance Engine Starting System Rope Start
Features and Performance Transmission Type 4 Forward and 1 Reverse
Features and Performance Type of Brake Drum Brake
Features and Performance Type of Crops which can be reaped and binded Wheat, Paddy, Soyabean, Pulses, Cereals, Oil Seeds
Features and Performance Cutting Width of the Machine Upto 1800 mm
Features and Performance Lighting Arrangement Suitable Lighting Arrangement for operations during the night
Features and Performance Addition Features The machine shall be equipped with all necessary guards with all the moving parts of the machine to avoid accident during operation.
Features and Performance Accessories to be supplied with machine The machine shall be supplied with all necessary parts such as necessary gauges, tools, suitable user friendly manual in digital / print form as required with the machine for satisfactory performance of the machine.
Buyer Specific Requirements Other requirements Yes
Service, Warranty, Installation and Commissioning Warranty against Manufacturing defect 1 year from the date of satisfactory commissioning of the machine
Service, Warranty, Installation and Commissioning Post warranty support Agree to provide all supports and spares etc including CMC / AMC as per independent contract if placed by the buyer for 7 years from the date of commissioning
Certification / Test Report Type of lab which carried out Test of Complete Product to prove the conformity of product as per Governing Specification OEM/Govt. Lab/NABL Accredited Lab

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar crop machinery supply

4

Financial statements demonstrating financial stability

5

EMD/Security Deposit (as applicable in tender terms)

6

Technical bid documents detailing machine specs and compliance

7

OEM authorisations / dealership certificates

8

Warranty certificates and installation/commissioning reports

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for Bihar crop reaper binder tender in 2026?

Bidders must submit GST, PAN, experience certificates, financial statements, and OEM authorisations with the technical bid. Ensure OEM warranty documentation is ready and confirm in-state service centre capability; adhere to 25% quantity variation terms and installation/commissioning requirements.

What documents are required for this crop machinery tender in Bihar?

Required submissions include GST certificate, PAN, experience certificates for similar projects, financial statements, EMD documentation if applicable, technical bid detailing machine specifications, OEM authorization, and OEM warranty certificates to be provided at delivery.

What are the warranty and service expectations for the reaper binder?

There is a 1-year warranty from final acceptance or post-installation, whichever is later. OEM warranty certificates must accompany delivery; a dedicated service network with toll-free support and escalation matrix is required for timely service.

What is the delivery flexibility for this procurement in Bihar?

The purchaser may increase or decrease quantity by up to 25% during contract, with extended delivery time calculated as (Increased quantity / Original quantity) × Original delivery period, minimum 30 days.

Which labs/test conformity are required for the crop equipment?

Bidders must indicate the type of lab that conducted the conformity tests to the governing specification; ensure test reports align with stated standards and include lab credentials in the bid.

What are the in-state service center requirements for this tender?

Successful bidder must establish a functional service centre in the state of each consignee location within 30 days if not already present; evidence of such centres is required before payment release.

How is the 25% option clause implemented for delivery?

Option clause allows quantity adjustment up to 25%, with delivery time extended accordingly and minimum 30 days; the rate remains at contracted prices; compliance with this clause is mandatory.

What are the essential eligibility criteria for bidders in Bihar?

Eligibility includes prior experience in crop machinery supply, valid GST and PAN, financial stability, OEM authorization, and ability to provide in-state service support; ensure installation/commissioning capability and post-warranty service plan.

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