Indian Army Repair of ACs, Deep Freezers, Water Dispenser Tender 2026 - Govt Procurement

Tender Overview

The Indian Army invites tenders for the repair and related services of household and military equipment including air conditioners (AC), deep freezers, water coolers/dispensers, and washing machines. Scope is to supply, install, test, and commission repaired units as part of the Department of Military Affairs procurement. Bidders must demonstrate 3 years of government-facing experience and OEM alignment, with supportive contracts to back claims. Key differentiators include the option clause allowing up to 50% quantity variation and a mandatory NDA, ensuring confidential handling of contract details. The bid requires a formal product brochure and acceptance of all terms, including non-disclosure and supplier performance expectations. The organization emphasizes compliance with government procurement norms and vendor code creation prerequisites, while prioritizing vendors with proven Central/State Government/PSU experience.

Technical Specifications & Requirements

• Product scope includes: AC repair, deep freezer repair, water cooler/dispenser repair, and related small appliances (including washing machines) used in government facilities.
• Delivery scope: Supply, Installation, Testing and Commissioning of repaired units, with emphasis on reliability and post-repair performance.
• Experience: minimum 3 years’ experience in supplying or repairing similar category products to government bodies; OEM or reseller ability acceptable with contract copies.
• Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; NDA upload; product brochure detailing scope; certificates of acceptance of terms.
• Clause highlights: Option Clause permitting up to 50% quantity variation; extended delivery calculations as defined; early/late delivery penalties not specified in data but implied by option clause.
• Conditions: Bidder must not be under liquidation; vendor code creation required; proof of prior contracts with government bodies.
• Terms: Scope includes installation and commissioning; acceptance certificate required; performance terms to be verified via bid documents.

Terms, Conditions & Eligibility

• EMD/Financial: Not specified in data; bidders must meet generic financial standing checks and provide undertaking.
• Experience: At least 3 years in similar projects with government entities; provide copies of relevant contracts with year-by-year evidence.
• Documents: Upload PAN, GSTIN, canceled cheque, EFT mandate; Non-Disclosure Declaration on bid letterhead; certificate of acceptance of terms with bid reference.
• Provider obligations: NDA compliance; brochure/product details; acceptance of all bid terms; delivery as per at least last date of original delivery order.
• Option clause: Up to 50% quantity variation at contract placement; extended delivery duration formula (minimum 30 days).
• Delivery & payment conditions: Delivery/installation scope; payment terms not specified; procurement follows standard government norms and ATC clauses.
• Warranty/Penalties: Not explicitly stated; ATC mentions penalties and acceptance conditions via bid terms; verify in final bid documents.