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GEM

Printing And Stationery Department Uttar Pradesh Digital 4 Color Production Printer Tender Allahabad 2026

Bid Publish Date

14-Jan-2026, 8:03 pm

Bid End Date

29-Jan-2026, 9:00 pm

EMD

₹10,00,000

Location

ALLAHABAD , UTTAR PRADESH

Progress

Issue14-Jan-2026, 8:03 pm
Corrigendum21-Jan-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

4

Bid Type

Two Packet Bid

Key Highlights

  • • Critical brand/OEM requirement: Manufacturer Authorization for authorized distributors
  • • Technical standard focus: 13" x19" digital production printer with inline folding/stitching
  • • Delivery flexibility: option clause allows ±25% quantity changes during contract
  • • Financial vetting: EMD ₹1,000,000; turnover demonstrated by audited statements or CA certificate
  • • Eligibility: 3 years govt/PSU supply experience for similar printer category
  • • Warranty/after-sales: not specified in data; bidders should seek clarification
  • • SITC scope: supply, installation, testing and commissioning included
  • • GST handling: bidder bears GST; reimbursement as actuals or applicable rates

Tender Overview

The Printing And Stationery Department Government Of Uttar Pradesh invites bids for a 13" x19" size, 135 PPM, digital 4 color production printer system with inline folding and stitching unit to be installed in Allahabad, Uttar Pradesh. The scope includes Supply, Installation, Testing and Commissioning (SITC) of the printer. The bid requires an EMD of ₹1,000,000 and adherence to the option clause allowing up to 25% quantity variation. Experience in supplying similar government printers for at least 3 years is mandatory, with OEM authorization where applicable. The project targets central/state government procurement norms and standard turnkey delivery, with potential extension of delivery time based on quantity adjustments. The procurement emphasizes reliability, print speed, inline finishing, and government compliance.

Technical Specifications & Requirements

  • Product category: Digital production printer with inline folding and stitching unit, 13" x19" format, 135 PPM capability.
  • Scope: Supply, Installation, Testing and Commissioning (SITC) included.
  • Brand/OEM: Manufacturer authorization required for distributors; provide OEM details if bidding as authorized service provider.
  • Experience: Minimum 3 years of supplying similar category products to Central/State Govt organizations or PSUs; contracts to be submitted as evidence.
  • Turnover: Minimum average annual turnover in last three years; audited balance sheets or CA certificate to be uploaded.
  • GST: Bidders to determine GST applicability; reimbursement per actuals or applicable rates.
  • Delivery: Terms allow up to 25% quantity variation with adjusted delivery period; initial delivery schedule as per original order.
  • Delivery location: Allahabad, Uttar Pradesh.

Terms, Conditions & Eligibility

  • EMD: ₹1,000,000 to be submitted with bid.
  • Experience criteria: 3 years of regular supply to Govt/PSU; supporting contracts required.
  • Authorization: OEM authorization/certificate for authorized distributors.
  • Turnover: Minimum average turnover as specified in bid; evidence via certified statements.
  • Scope of supply: SITC included; installation and commissioning mandatory.
  • GST: Bidder bears GST; reimbursement governed by actuals or prevailing rates.
  • Option clause: Purchaser may increase/decrease quantity up to 25% during contract; extended delivery calculations apply.

Key Specifications

  • Product: 13" x19" digital production printer with inline folding and stitching unit

  • Print speed: 135 PPM (pages per minute)

  • Scope: Supply, Installation, Testing and Commissioning

  • Brand/OEM: OEM authorization required for distributors

  • Experience: minimum 3 years with govt/PSU clients

  • Turnover: last three years’ average turnover as per bid requirements

  • GST: bidder bears GST; reimbursement terms as actuals or applicable rates

Terms & Conditions

  • EMD of ₹1,000,000 to be submitted with bid

  • Up to 25% quantity variation during contract with adjusted delivery

  • 3 years govt/PSU experience; evidence contracts to be attached

  • OEM authorization required for authorized distributors

  • Turnover documentation: audited balances or CA certificate

  • SITC included: installation and commissioning

  • GST handling per bidder responsibility; reimbursement as applicable

Important Clauses

Option Clause

Purchaser may increase/decrease quantity by up to 25% at contract placement and during currency; delivery period adjusted accordingly with minimum 30 days extension.

Experience & Authorization

Bidder or OEM should have 3 years’ regular supply experience to govt/PSU; OEM authorization required for authorized distributors.

Turnover & Financial Standing

Minimum average turnover over last 3 years; documents to be uploaded; no liquidation or bankruptcy status.

Bidder Eligibility

  • 3 years govt/PSU supply experience for similar printers

  • OEM authorization or manufacturer authorization for distributor bids

  • Positive financial standing with turnover evidence and no insolvency

Documents 4

GeM-Bidding-8825634.pdf

Main Document

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates showing 3 years govt/PSU supply of similar printers

4

Audited financial statements or CA certificate showing turnover

5

OEM authorization / Manufacturer Authorization Certificate

6

Bid submission undertaking on non-liquidation/bankruptcy status

7

Technical bid documents confirming SITC capability

8

Any prior contract copies with Central/State Government

Corrigendum Updates

1 Update
#1

Update

21-Jan-2026

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the 13x19 printer tender in Allahabad Uttar Pradesh 2026?

Bidders must meet the 3-year govt/PSU supply experience, provide OEM authorization, and submit an EMD of ₹1,000,000. Include turnover evidence, GST status, and SITC capability. Ensure compliance with the option clause allowing quantity variation up to 25% and provide detailed installation/commissioning plan.

What documents are required for the Uttar Pradesh printer procurement bid?

Submit GST certificate, PAN, experience contracts for govt/PSU, audited turnover or CA certificate for turnover, OEM authorization, non-liquidity undertaking, and technical bid documents confirming SITC capability. Attach contract copies from prior similar procurements as proof.

What are the key technical specifications for the printer in this tender?

The prized item is a digital production printer with 13" x19" format, capable of 135 PPM, including inline folding and stitching unit. Scope covers Supply, Installation, Testing and Commissioning, with OEM authorization for distributors and 3-year govt/PSU experience.

What is the EMD amount and payment terms for this UP bid?

EMD is ₹1,000,000. Payment terms are not fully specified in the data; bidders should prepare for standard govt terms and confirm GST handling. Ensure EMD submission with bid and compliance with SITC requirements.

What is the delivery extension rule under the option clause for this tender?

Option clause allows up to 25% quantity variation during contract. The delivery period extends proportionally: (Increase in quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.

What turnover documentation is acceptable for the bidder in UP printer tender?

Provide the minimum average turnover for the last three years ending 31st March of the previous year, supported by audited Balance Sheets or CA certificate. This demonstrates financial stability for the govt procurement.

Are OEM authorizations mandatory for distributors bidding on this Uttar Pradesh printer?

Yes, OEM Authorization/Form with vendor details is required for all authorised distributors/service providers; submit along with bid to validate manufacturer backing and technical compliance.

What is the scope of supply for this printer tender in Uttar Pradesh?

Scope includes Supply, Installation, Testing and Commissioning (SITC) of the 13" x19" digital production printer with inline folding and stitching unit, plus related services to ensure full operational readiness at Allahabad.

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