Local Self Government Department Kerala Facility Management Services Tender 2026 with Consumables Included – 5 Year Warranty
N/a
MALAPPURAM, KERALA
Posted:
16 January 2026
Closed:
27 January 2026
GEM
GEM
Oil India Limited Facility Management Services Tender PS9 Dumar - Signboards, Banners, Signage Maintenance 2 Year 2026
Bid Publish Date
30-Jan-2026, 8:28 am
Bid End Date
23-Feb-2026, 2:00 pm
Progress
Issue30-Jan-2026, 8:28 am
AwardPending
Quantity
1
Bid Type
Single Packet Bid
Key Highlights
- • Actual scope includes maintenance of signboards, banners and signage at PS9 Dumar over two years
- • Lump-sum based contract with quantity/duration variation up to 25%
- • MSE purchase preference option with 15% margin for matching price against L-1
- • Service-oriented procurement (maintenance, repainting) rather than product supply
- • No BOQ items available in the provided data; confirm exact deliverables in official docs
- • Location-specific signage maintenance requirement in PS9 Dumar
Tender Overview
Oil India Limited invites bids for Facility Management Services (Lump Sum) at PS9 Dumar, covering signboards, banners, signage maintenance, repainting and related scope on an as and when required basis for a period of two years. The engagement is awarded on a lump-sum basis with potential quantity/duration variation up to 25% at contract issue, and bidders must be prepared to adjust accordingly. This tender emphasizes hands-on signage upkeep, aesthetic upkeep, and prompt response for maintenance tasks in the PS9 Dumar area. The opportunity is differentiated by its integrated maintenance remit over a two-year horizon and the ability for the buyer to modulate scope within defined limits. Note the absence of BOQ items and the explicit focus on services rather than goods, with a buy-side preference framework for MSE bidders.
Technical Specifications & Requirements
- Category: Facility Management Services (Lump Sum Based)
- Scope: Signboards, banners, signage maintenance, repainting, and related tasks at PS9 Dumar on an as and when required basis for a two-year period
- Delivery/Response: Services rendered as required; contract quantity/duration may vary up to 25% per issuance or subsequently
- MSE Preference: Purchase preference for MSEs; if L-1 is non-MSE, MSEs can match within 15% margin for award of 100% value
- Documentation/Compliance: Service-provider eligibility per policy; ensure service-level readiness and ability to scale with project needs
Terms, Conditions & Eligibility
- EMD: Not specified in the available data; bidders should verify terms in official tender documentation
- Duration: Two-year service period with potential 25% variation at contract issuance
- Purchase Preference: MSE-based preference eligibility with matching mechanism up to 15% margin for full contract value
- Location: PS9 Dumar; scope centers on signage-related maintenance in that area
- Bid Validity/Submission: Follow Oil India Limited terms; ensure readiness to provide requisite service capabilities and scalability
Key Specifications
-
Signage maintenance services for PS9 Dumar
-
Repainting and banner/signage upkeep
-
Two-year lump-sum contract with 25% variation scope
-
MSE-based purchase preference with price matching within 15%
-
No BOQ items specified in data; confirm detailed deliverables in terms
Terms & Conditions
-
Lump-sum facility management for signboards over two years
-
Contract quantity/duration may vary up to 25% at issuance
-
MSE purchase preference with 15% price matching for full value
Important Clauses
Payment Terms
Not detailed in provided data; verify in contract documents
Delivery Schedule
Service delivery on an as-needed basis for PS9 Dumar; SLA to be defined in official terms
Penalties/Liquidated Damages
Not specified in available data; confirm in tender terms and service-level agreements
Bidder Eligibility
-
Demonstrated experience in signage maintenance or facility management services
-
Capacity to provide lump-sum service delivery for multi-year scope
-
Compliance with MSE preference criteria as applicable
Documents 5
GeM-Bidding-8904871.pdf
Main Document
BOQ Document
BOQ
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for similar facility management/signage maintenance work
4
Financial statements evidencing capacity for lump-sum contracts
5
EMD submission proof (as applicable in official docs)
6
Technical bid documents demonstrating service capability and response SLA
7
OEM authorizations or service-provider credentials (if required)
Frequently Asked Questions
How to bid for Oil India signage maintenance in PS9 Dumar 2026?
Bidders should submit full service capability documents, GST and PAN, experience certificates for signage maintenance, and financials. Ensure eligibility for MSE preference and readiness for a lump-sum contract covering a two-year period, with potential 25% variation as per contract terms.
What documents are required for Oil India signage services tender 2026?
Required documents include GST certificate, PAN, experience certificates for similar maintenance, financial statements demonstrating capacity for lump-sum work, and technical bid detailing service capability and SLAs; EMD proof if applicable and OEM/service-provider authorizations as needed.
What is the scope of works for PS9 Dumar signboards tender?
Scope covers signboards, banners, signage maintenance, repainting and related tasks at PS9 Dumar on an as-needed basis for two years, with a lump-sum payment model and potential 25% variation in quantity/duration.
What is the MSE purchase preference criterion for this tender?
MSEs may receive preference if they are the manufacturer or service provider; if L-1 is non-MSE, MSEs can match within 15% of the price band to qualify for award of 100% value of the contract.
When is the delivery or service start for Oil India PS9 Dumar tender?
The start date is not specified in the data; bidders should await term details in official contract documents and be prepared to commence services on award date with two-year scope.
What standards or certifications are required for signage services tender?
Data does not specify standards; bidders should reference official tender terms for SLAs, response times, and any applicable safety or quality standards to be complied with during signage maintenance.
What is the contract duration and variation clause for this tender?
Contract duration is two years with an option to increase or decrease the contract quantity or duration up to 25% at the time of contract issuance; post-issuance changes remain capped at 25%.
What should I include in the technical bid for PS9 Dumar signage?
Technical bid should demonstrate capability for signboard upkeep, repainting, banner maintenance, and on-call service; include SLA details, response times, team qualifications, safety measures, and a proposed lump-sum pricing approach aligned to the two-year scope.
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Documents 5
GeM-Bidding-8904871.pdf
Main Document
BOQ Document
BOQ
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS