Indian Army Department of Military Affairs Stationery & Office Supplies Tender 2026

Tender Overview

The Indian Army (Department of Military Affairs) invites bids for a comprehensive Stationery & Office Supplies bundle covering 31 items, including tape, paper, pens, markers, binders, clips, folders, cutters, glue, staplers, file covers, and whiteboards. The estimated value and exact quantities are not disclosed; however, the procurement emphasizes a data sheet alignment with offered products and pre-/post-inspection to ensure conformity. The contract contemplates an option clause allowing quantity variation up to 25%, with delivery timelines calculated from the original delivery period and minimum 30 days added. The bidder must upload PAN, GST, cancelled cheque, EFT mandate, and a product data sheet for verification against technical parameters. The award includes an advance sample for buyer approval within 5 days of contract award, followed by modifications if required. This tender targets suppliers capable of supplying standard office consumables and stationery to the Indian Army.

Technical Specifications & Requirements

• Product categories: Stationery and general office supplies (e.g., tapes, papers, pens, markers, files, clips, glue, cutters, staplers, file covers, whiteboard markers, CD markers, drawing sheets, Reynolds pens, etc.).
• Data Sheet requirement: Upload data sheet matching offered products; mismatches may lead to rejection.
• Inspection: Pre-dispatch or post-receipt inspections by nominated agency; pre-dispatch requires buyer approval for advance sample within 5 days.
• Delivery flexibility: Option clause allows up to 25% quantity variation; extended delivery time calculated as (Additional quantity / Original quantity) × Original delivery period, min 30 days.
• GST responsibility: Bidders to determine applicable GST; reimbursement as per actuals or applicable rates, up to quoted rate.
• Quality & compliance: Data sheet and product specs to be verified against tender requirements; no explicit ISI/ISO listed in data.

Terms, Conditions & Eligibility

• EMD/Financial: Not specified in data; bidders must comply with standard financial health checks and non-liquidation declarations.
• Documentation: Submit PAN, GSTIN, cancelled cheque, EFT mandate (bank-certified), and product data sheet; data sheet mismatch may cause rejection.
• Inspection: Selection between pre-dispatch or post-receipt inspection; advance sample approval required within 5 days of award.
• Vendor code: Data Sheet alignment and vendor code creation as part of bid submission.
• Delivery terms: Delivery period starts after order date/last delivery order; option-driven delivery may extend beyond original term.
• Warranty & penalties: Not specified; standard procurement terms apply per contract when issued.