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Himachal Pradesh State Civil Supplies Corporation Limited Sofa Sets and Chairs Tender 2025 Himachal Pradesh ISI/ISO Standards

Bid Publish Date

29-Dec-2025, 12:15 pm

Bid End Date

13-Jan-2026, 2:00 pm

Progress

Issue29-Dec-2025, 12:15 pm
AwardPending
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Quantity

12

Category

Chair (Without Wheels) for General Purpose

Bid Type

Two Packet Bid

Categories 2

SOFA REVOLVING CHAIR

Tender Overview

Himachal Pradesh State Civil Supplies Corporation Limited invites bids for Sofa Sets and Chairs including Sofa Set (V3), Revolving Chair (V5), and Chair Without Wheels. The procurement scope references physical sofa parameters such as seat counts, chaise units, upholstery materials, sofa frame material, and chair features (backrest height ranges, lumbar support, headrest and armrests). The tender emphasizes configurable quantities with option clauses and a 25% swing in ordered quantity at contracted rates. Location is Himachal Pradesh; bidders should assess delivery implications under state procurement norms. The opportunity includes standard furniture-grade components and optional quantity adjustments during contract execution, driven by purchaser needs and delivery feasibility. Unique aspects include compliance with defined backrest and lumbar-support criteria and a clear, option-based delivery framework that extends beyond initial orders.

Technical Specifications & Requirements

  • Product/services: Sofa Set and Chairs (V3/V5) with specified seat/chaise combinations and configurations
  • Structural: Sofa frame material and durability requirements; chaise inclusion details; presence of cushions
  • Upholstery: Primary and secondary unit upholstery materials; colour family considerations for seat upholstery
  • Chair features: Backrest height ranges (Low: 200-400 mm; Mid: 400-700 mm; High: >700 mm); locking tilting backrest; lumbar support; headrest; armrests type and presence
  • Additional specs: Seat cushion availability; backrest material coverage; colour/appearance alignment with internal standards
  • Delivery/availability: Delivery timelines aligned with option clause; quantity flexibility up to 25% during contract

Terms, Conditions & Eligibility

  • EMD: Not specified in available data; bidders must comply with tender terms for security deposit
  • Delivery: Delivery period terms reference last date of original delivery order and extended period calculations
  • Payment: Payment terms aligned with contract and extended delivery arrangements; details Not fully itemized in provided data
  • Eligibility: Experience in government furniture supply and turnover benchmarks are implied by buyer terms; OEM authorizations may be required
  • Documents: GST, PAN, experience certificates, financials, technical bids, EMD submissions, OEM authorizations
  • Penalties: Clauses include option-based quantity changes; performance and delivery penalties would apply per standard procurement rules

Key Specifications

  • Sofa Set and Chair variants with exact seat/chair counts and chaise inclusion

  • Backrest height ranges: Low (200-400 mm), Mid (400-700 mm), High (>700 mm)

  • Lumbar support and headrest presence in chair backrests

  • Armrests: presence and type, upholstery consistency with seat material

  • Materials: specific upholstery and sofa frame materials as required by purchaser

Terms & Conditions

  • 25% quantity increase/decrease option during contract

  • Delivery timeline linked to last delivery order date with extended period calculations

  • Mandatory submission of GST, PAN, and OEM authorizations plus experience documents

Important Clauses

Payment Terms

Payment terms will be defined in the contract; initial data indicates alignment with delivery milestones and extended delivery arrangements.

Delivery Schedule

Delivery period commences from the last date of the original delivery order; extended time computed as (additional quantity / original quantity) × original days, minimum 30 days.

Penalties/Liquidated Damages

Not explicitly stated; standard procurement rules and option-based extensions apply; penalties likely for late delivery or non-conformance.

Bidder Eligibility

  • Experience in supplying government furniture or related fixtures

  • Demonstrated financial stability through turnover statements

  • Compliance with GST, PAN, and required OEM authorizations

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Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
PHYSICAL PARAMETERS OF SOFA SET Count of Seats in Primary Unit of Sofa Set 3 - seater
PHYSICAL PARAMETERS OF SOFA SET Count of Secondary Unit(s) in Sofa Set No Secondary unit, One Single Seater Unit, Two Single-Seater Units, One Double-Seater Unit
PHYSICAL PARAMETERS OF SOFA SET Count of Chaise Units No Chaise Unit, 1
PHYSICAL PARAMETERS OF SOFA SET Shape of Sofa Set Straight
PHYSICAL PARAMETERS OF SOFA SET Upholstery Material of Primary Unit in Sofa Set Leather
PHYSICAL PARAMETERS OF SOFA SET Upholstery Material of Each Secondary Unit(s) in Sofa Set Fabric, Synthetic Leather / Leatherette, Leather, Polyester, No Secondary Unit in Sofa Set
PHYSICAL PARAMETERS OF SOFA SET Material of Sofa Set Frame Stainless Steel
CHAISE PARAMETERS Chaise included with Sofa Set Yes, No

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar furniture supply projects

4

Financial statements / turnover proof

5

EMD submission document (security deposit)

6

Technical bid/compliance certificates

7

OEM authorization or authorized dealership certificates (if applicable)

Frequently Asked Questions

How to bid for sofa set and chair tender in Himachal Pradesh 2025?

Bidders should ensure GST registration, PAN, experience certificates, financial statements, and OEM authorizations are ready. The procurement involves sofa sets (V3), revolving chairs (V5), and non-wheeled chairs, with 25% quantity flexibility. Submit technical and financial bids, and provide EMD as per local norms.

What documents are required for the furniture tender in HP?

Required documents include GST certificate, PAN card, experience certificates for similar supply, financial statements, EMD submission proof, technical bid documents, and OEM authorizations if applicable; ensure all copies are current and verifiable.

What are the backrest height specifications in the tender?

Backrest height is categorized as Low (200-400 mm), Mid (400-700 mm), and High (>700 mm); bidders must offer chairs with appropriate lumbar support and locking tilting mechanisms where specified.

What is the 25% quantity option for delivery in this tender?

The purchaser may increase or decrease order quantities by up to 25% at contract award and during currency, with delivery calculated from the last original delivery date and minimum 30 days extension.

What standards or certifications are required for upholstery in HP furniture tender?

While explicit standards are not listed, the tender emphasizes upholstery materials and frame quality; bidders should supply furniture meeting general quality norms and OEM specifications for sofa frames and cushions.

When is the delivery period for extended quantities under this tender?

Delivery timing follows the original delivery order; any extension uses the formula (additional quantity / original quantity) × original delivery period, with a minimum of 30 days.

What is required for eligibility in Himachal Pradesh furniture procurement?

Eligibility requires prior government furniture supply experience, valid GST/PAN, financial stability documentation, and OEM authorizations if applicable; bidders must comply with 25% quantity flexibility terms.

How to verify OEM authorizations for sofa and chair tender in HP?

Obtain official OEM authorization letters or dealership certificates, ensure they reflect current product lines, model numbers, and authorized scope; include these with the bid under technical documentation.

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