Indian Army Tender for Automotive Spare Parts & Related Goods Supply 2026 India ISO 9001

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for the supply of automotive spare parts and associated components across 14 items, including disc clutch, clutch covers, regulators, parking brake levers, steering lock assemblies, main cables, windscreen glass, slave cylinders, oil seals, brake relays, horn wiring, and related hardware. The scope is clearly defined as the supply of goods only, with an estimated quantity framework implied by 14 items and potential unit requirements, to be delivered to designated Indian locations. A notable differentiator is the ISO 9001: bidder/OEM requirement and an option clause enabling up to 25% quantity adjustments at contract rates. The procurement emphasizes conformance to contract-specified samples and framework approvals prior to bulk production, with clearance timelines tied to sample acceptance. This tender underscores standardization, traceability, and post-award supplier responsiveness as key success factors, alongside stringent documentation prerequisites.

Technical Specifications & Requirements

• Scope: Supply of automotive components (14 items listed in BOQ, with detailed item-level specs not provided)
• Quality Standard: ISO 9001 (bidder or OEM responsible for offered products)
• Documentation for Bid: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by Bank
• Sample Process: Submit 12/15 samples within 5 days of award; approval or modification list within 5 days; bulk supply per approved sample; no LD for buyer delays in sample approval
• Delivery Terms: Delivery period flexible per option clause; additional time calculation formula provided (in days) with minimum 30 days
• Contract Scope: Only supply of goods; no manufacturing or additional services

Terms, Conditions & Eligibility

• Option Clause: Purchaser may change quantity up to 25% of bid/contract quantity during and after contract formation
• Advance Sample: Advance sample approvals required before bulk manufacturing; supplier bears pre-approval sample costs unless otherwise stated
• Payment & Delivery: Payment terms not specified; delivery timeline linked to original and extended delivery periods; LD/penalties not specified in provided terms
• Mandatory Certificates: ISO 9001 certification requirement for bidder or OEM
• Vendor Documentation: Ensure PAN, GST, EFT mandate, and refund/encashment readiness; sample-related costs governed by contract
• Other: Scope is limited to supply of goods per contract; sample approval process governs bulk supply readiness