Department Of Financial Services Kolkata A3 Size Multifunction Printer Tender 2026 ISO/24734 Compliant
N/a
KOLKATA, WEST BENGAL
Posted:
2 May 2026
Closed:
12 May 2026
GEM
GEM
South Central Railway A3 Size Multifunction Printer Tender Nanded Maharashtra 2026 ISO 24734 ISI ISO 9001
Bid Publish Date
27-Apr-2026, 6:14 pm
Bid End Date
05-Jun-2026, 9:00 am
Location
Progress
Issue27-Apr-2026, 6:14 pm
Corrigendum01-Jun-2026
AwardPending
Quantity
1
Bid Type
Single Packet Bid
Categories
2
Tender Overview
South Central Railway seeks bids for an A3 Size Multifunction Printer (MFP) to service the Nanded, Maharashtra region. The procurement covers Supply, Installation, Testing and Commissioning of the MFP, with on-site support from the winning bidder and potential extended warranty terms. The BOQ shows no itemized quantities, indicating a single-model or turnkey supply scope; the project emphasizes service availability, OEM support, and post-sale escalation. A strong emphasis on pre- and post-acceptance inspection criteria is included in the ATC, with COSIGNEE as the post-receipt inspection point. The tender highlights the need for dedicated service channels and an escalation matrix for timely support. This is a government procurement requiring compliance with local GST rules and demonstrated past performance.
Technical Specifications & Requirements
- Printing Technology: General product information categories indicate laser/LED MFP capability with monochrome and color options as applicable to the model.
- Performance: ISO/IEC 24734 based minimum print speeds for A4; specifics to be provided by OEM model; support for auto duplexing.
- Document Handling: Original document feeder, main paper trays, and bypass tray specifications to be confirmed with the shortlisted model.
- Connectivity & OS: Compatibility with standard operating environments; network connectivity and driver availability to be confirmed.
- Warranty: On-site warranty and extended warranty terms to be defined in the ATC; post-installation service required.
- Compliance: OEM authorization and service support requirements; dedicated support line and escalation matrix.
Terms, Conditions & Eligibility
- Scope: Supply, installation, testing and commissioning included in bid price.
- OEM/Authorized Seller: If imported, must have registered Indian office for after-sales support.
- Past Performance: Submission of experience with at least one similar item to a central/state govt body in the last three financial years; OEM or brand alignment required.
- Inspection: Post-receipt inspection by consignee; pre-dispatch inspection not mandated in ATC.
- GST: Bidder to bear GST with reimbursement as per actuals or applicable rates, whichever is lower.
- Documentation: Full certificate set required per ATC/Corrigendum; GST, PAN, and experience certificates must be provided.
Key Specifications
-
- Product category: A3 size Multifunction Printer (MFP) with print, scan, copy, and optional fax capabilities
-
- Performance reference: ISO/IEC 24734 based minimum speeds for A4 Mono/Color; exact values to be model-specific
-
- Paper handling: Multiple paper trays plus bypass tray; feeder capacity to be confirmed by OEM
-
- Connectivity: Network connectivity including at least Ethernet; driver support for Windows and common OS
-
- Warranty: On-site warranty and potential extended warranty terms to be defined in ATC
-
- Compliance: OEM authorization with in-country service capability; dedicated service line and escalation matrix
Terms & Conditions
-
EMD is required as per ATC (amount not disclosed here; verify in tender documents).
-
Past performance must include at least one similar government sector supply within last three financial years.
-
Supply, installation, testing and commissioning included in bid price; post-delivery inspection by consignee.
Important Clauses
Payment Terms
GST payable by bidder; reimbursement at actual rates or applicable rates, whichever is lower.
Delivery Schedule
Delivery timeline to be confirmed; installation and commissioning to follow within agreed window after LOA.
Penalties/Liquidated Damages
LD provisions to be specified in ATC; ensure compliance with delivery and performance milestones.
Bidder Eligibility
-
Not under liquidation, court receivership or bankruptcy
-
Past performance in similar government procurement within last three financial years
-
OEM authorization for supplied model; proper service support in India
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A3 Size Multifunction Printer (MFP) (Q2)
Authority Records
MINISTRY OF RAILWAYS
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Documents 3
GeM-Bidding-9264161.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Central Public Works Department Printer Procurement Bardhaman West Bengal A3 Size Multifunction Printer ISO/IEC 24734 2026
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| General Product Information | Description of Stores | A3, Legal and A4 size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter |
| General Product Information | Printing Technology | Electrophotography/Xerography (Laser/LED) |
| General Product Information | Type of Printing | Monochrome (Black), Colour Or higher |
| General Product Information | Availability of Fax | No |
| General Product Information | Operating System Compatibility | Microsoft Windows, Linux, Microsoft Windows Server |
| Hardware Configuration | RAM Size (MB) | 4096, 4608, 5120, 5632, 6144, 6656, 7168, 7680, 8192 Or higher |
| Hardware Configuration | Storage Capacity (in GB) | 0, 128, 256, 512, 1024, 320, 640, 500 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs | 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs | Not Applicable, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Duplexing & Copying Features | Auto Duplexing Printing/Coping (2-sided Feature) | Yes Or higher |
| Scanning Capabilities | Scan To Functions | Folder, Email |
| Document and Paper Handling | Original Document Feeder Type (For Scanning and Copying) | Single-Pass Document Feeders (SPDF) Or higher |
| Document and Paper Handling | Feeder Capacity (Number of Sheets) (For Scanning and Copying) | 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher |
| Document and Paper Handling | Number of Main Paper Tray | 1, 2, 3, 4, 5, 6 Or higher |
| Document and Paper Handling | Bypass Tray Facility | Yes Or higher |
| Connectivity and Reliability | Connectivity | USB Port, Ethernet Port |
| Certification and Warranty | On Site Warranty (in Year) | 1 Or higher |
| Certification and Warranty | Extended Warranty (in Years) over and above standard warranty | 0, 1, 2, 3, 4 Or higher |
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar MFP procurements
4
Financial statements (last 2-3 years)
5
EMD/Security deposit documentation (as applicable)
6
Technical bid documents and OEM authorization (if reseller)
7
Service support contact details and escalation matrix
8
Post-receipt inspection certificate (COSIGNEE) provision
Corrigendum Updates
1 Update
#1
01-Jun-2026 Update
Extended Deadline
05-Jun-2026, 9:00 am
Opening Date
05-Jun-2026, 9:30 am
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for A3 MFP tender in Nanded Maharashtra 2026?
Bidders must submit GST registration, PAN, and experience certificates for similar government procurements, along with OEM authorization if reseller. Ensure compliance with ISO/IEC 24734 related speeds and on-site warranty terms. Include installation, testing, and commissioning costs in the bid and provide a dedicated service line.
What documents are required for the SC Railway MFP bid in 2026?
Submit GST registration, PAN card, past performance certificates (CRAC or equivalent), financial statements for last three years, OEM authorization if applicable, and post-receipt COSIGNEE documents. Include technical bid and service escalation matrix; ensure post-delivery inspection plan is clear.
What are the technical specifications for the A3 MFP in this tender?
Model should support A3 printing, scanning, copying with auto duplexing and credible paper handling (multiple trays and bypass). Printing speeds must align with ISO/IEC 24734 references; include network connectivity and OS driver support. OEM must provide in-country service and dedicated support line.
What is the delivery/installation timeline for the Nanded tender?
Delivery and installation timelines will be defined in the LOA; the scope includes installation, testing, and commissioning within the agreed window post-LOA. Ensure readiness for post-receipt COSIGNEE inspection at consignee site.
What are the payment terms for SC Railway printer procurement in 2026?
Payment terms require GST handling by bidder with reimbursement as per actual GST or applicable rate, whichever is lower. Details of milestone payments (advance/progress/retention) will be specified in the ATC; ensure compliance with vendor invoicing and acceptance criteria.
What past performance evidence is required for this railway tender?
Provide documents showing supply of similar MFPs to central/state government or PSU within the last three financial years, preferably with CRAC/Inspection/Railway Receipt notes. If offered by a reseller, performance must reflect the OEM’s credentials for the offered model.
What is the role of inspection and acceptance for this MFP procurement?
Pre-dispatch inspection may be NIL; post-receipt inspection is conducted by the consignee. Ensure the model meets functional, interface, and compatibility checks, and provide all required conformity certificates for smooth acceptance.
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Documents 3
GeM-Bidding-9264161.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS