GEM

Panchayati Raj Department Odisha Scanner (V3) Tender 2025 ISO 9001 BIS Service Centre Compliance

Bid Publish Date

18-Nov-2025, 4:36 pm

Bid End Date

28-Nov-2025, 5:00 pm

Bid Opening Date

28-Nov-2025, 5:30 pm

Location

KHORDHA , ODISHA

Progress

Issue18-Nov-2025, 4:36 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification required for bidder or OEM
  • • BIS licence, type test certificates must be uploaded with bid
  • • Material Test Certificate mandatory; buyer lab results drive acceptance
  • • Functional Service Centre in Odisha for carry-in warranty; 30-day setup
  • • Dedicated toll-free service number and escalation matrix required
  • • Option to increase quantity up to 25% during/after contract at same rates
  • • Supply, Installation, Testing and Commissioning scope covered
  • • No BOQ items available in current data; focus on compliance and service readiness

Categories 1

SCANNER

Tender Overview

The procurement is issued by the Panchayati Raj Department Odisha for Scanner (V3) (Q2), with no explicit start/end dates or total estimated value published. The scope includes supply, installation, testing, and commissioning of scanners, with an option to adjust quantity up to 25% during and after contract award. A key differentiator is the option clause driving flexible delivery timelines, and the emphasis on certifications and post-sales support. Location and delivery specifics align to the Odisha state ecosystem, with requirement alignment to state service capabilities. The tender stresses quality controls and certification compliance as critical success factors.

Technical Specifications & Requirements

  • Standards & Certifications: ISO 9001 certification for bidder or OEM; BIS licence and type test certificates as specified; inclusion of all prescribed product certificates in bid submission.
  • Quality & Testing: Material Test Certificate to accompany supply; buyer lab testing will determine acceptance.
  • Service & Support: Functional Service Centre in the State of each consignee location for carry-in or on-site warranty; establishment within 30 days of award; dedicated toll-free service number; escalation matrix for service support.
  • Delivery & Scope: Supply, Installation, Testing and Commissioning; option to extend delivery period with calculated time formula; delivery commenced from last date of original order.
  • Documentation: OEM certificate and all required certificates uploaded at bid opening.

Terms, Conditions & Eligibility

  • EMD/Prequalification: Not explicitly stated in the excerpt; bidders must meet the listed certificate and service requirements.
  • Delivery Timeline: Original delivery period; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days.
  • Warranty & Service: On-site or carry-in warranty with service center requirements; dedicated support channels and escalation matrix.
  • Penalties: Not detailed; standard bid terms imply adherence to delivery and performance.
  • Documentation: Upload ISO 9001, BIS/type test, and Material Test Certificates; include OEM certificates.
  • Option Clause: Purchaser may increase quantity by up to 25% at contracted rates.

Key Specifications

  • Product category: Scanner (V3) as per tender

  • Standards: ISO 9001, BIS compliance; Type test certificates

  • Quality: Material Test Certificate required

  • Service: Functional Service Centre in Odisha; 30 days establishment timeline

  • Support: Dedicated toll-free number; escalation matrix

Terms & Conditions

  • Quantity may be increased up to 25% at contracted rates

  • Delivery timeline calculated with minimum 30 days extension

  • Mandatory ISO 9001 and BIS/type test certificates

  • Material Test Certificate to be provided with supply

  • Service centers required in the state of each consignee

Important Clauses

Payment Terms

Not specified in the excerpt; typical terms may apply post-installation testing

Delivery Schedule

Delivery commence from last date of original delivery order; option period extension min 30 days

Penalties/Liquidated Damages

Not detailed; implied adherence to delivery and performance standards

Bidder Eligibility

  • ISO 9001 certification held by bidder or OEM

  • BIS licence and type test certificates submitted with bid

  • Material Test Certificate accompanying delivery

  • Functional Service Centre in Odisha or definite plan to establish within 30 days of award

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Required Documents

1

GST registration certificate

2

PAN card of bidder

3

ISO 9001 certification ( bidder or OEM )

4

BIS licence and type test certificates

5

Material Test Certificate to accompany supply

6

OEM authorization certificate

7

Documents proving functional Service Centre in Odisha (or plan to establish within 30 days)

8

Proof of dedicated toll-free service number and service escalation matrix

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for Scanner V3 tender in Odisha?

Bidders must upload ISO 9001 and BIS/type test certificates, Material Test Certificate, OEM authorization, GST and PAN, plus evidence of a functional service centre in Odisha or a plan to set one up within 30 days of award. Ensure the bid includes installation, testing and commissioning.

What documents are required for Odisha scanner procurement?

Essential documents include GST certificate, PAN, ISO 9001, BIS licence, type test certificates, OEM authorization, Material Test Certificate, and proof of a service centre in Odisha. These must be uploaded with the bid and meet atbid opening requirements.

What are the delivery extension rules for quantity changes?

The purchaser may increase quantity up to 25% at contracted rates. Delivery time can extend using (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extension may not exceed the original delivery period.

Which standards are mandatory for the scanner procurement?

Bidders must provide ISO 9001 certification and BIS-related certificates, including type tests. The Material Test Certificate must accompany supply and will be used by the buyer lab to determine acceptance.

What about service support requirements for Odisha?

Bidder/OEM must have a functional service centre in Odisha or establish one within 30 days of award. A dedicated toll-free service line and an escalation matrix must be provided for prompt support.

When will installation, testing and commissioning be completed?

Scope includes Supply, Installation, Testing and Commissioning; delivery timelines follow the last date of the original order, with potential extensions as per the option clause, ensuring all commissioning activities are completed per contract terms.

What is the eligibility for the service centre requirement?

Eligibility hinges on establishing a state-wide service presence or confirming an existing centre in Odisha. The centre must support carry-in or on-site warranty, with documented proof provided in the bid submission.

What are the payment terms for this scanner procurement?

Payment terms are not explicitly stated in the excerpt; bidders should anticipate standard government terms, typically post-delivery acceptance and documented service activation, subject to submission of required certificates and successful testing.

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