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Indian Army Fuel & Engine Spare Parts Tender 2026 - ISI/Specification Compliance, 24-Hour Delivery

Bid Publish Date

03-Jul-2026, 1:02 pm

Bid End Date

13-Jul-2026, 2:00 pm

Location

EAST SIKKIM , SIKKIM
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Progress

Issue03-Jul-2026, 1:02 pm
AwardPending
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Quantity

50

Tender Overview

The Indian Army (Department Of Military Affairs) invites bids for a comprehensive list of automotive and engine spare parts, including FUEL FEED PUMP ASSEMBLY, FUEL FILTER ASSEMBLY, AIR FILTER ASSEMBLY, ENGINE GASKET SET, FOG LAMP, FRONT BRAKE PADS, and related components. The BOQ comprises 28 items, with no explicit quantity or estimated value published. Key procurement twists include strict adherence to buyer specifications, 24-hour delivery, and a 30-day replacement window. Bidders must demonstrate capability to supply multiple line items in a single procurement exercise, with sample submission mandated before bid participation. The scope targets reliable supply to meet rapid turnaround needs of the Indian Army fleet and equipment spares portfolio.

Technical Specifications & Requirements

  • Items must be strictly as per buyer’s specification; deviations lead to rejection or cancellation.
  • Specification Certificate must be uploaded by the seller during bid submission.
  • Inspection authority: Consignee’s BOO; inspection at the consignee place.
  • Payment terms: 30 days after receipt of stores in 100% serviceable condition.
  • Delivery: Items to be delivered within 24 hours of order.
  • Replacement policy: Minimum 30 days.
  • Sample: Must be shown prior to bid participation.
  • Packaging, branding, and OEM authenticity should align with buyer requirements.
  • No explicit EMD value is disclosed; bidders should prepare per standard government terms.

Terms, Conditions & Eligibility

  • Specification compliance is mandatory; non-conforming items are rejected.
  • Specification Certificate must be uploaded to participate.
  • Delivery timeline of 24 hours is non-negotiable.
  • Payment will be processed within 30 days post-delivery in serviceable condition.
  • Replacement policy valid for at least 30 days from delivery.
  • Bidders must submit samples before bid submission and ensure OEM authenticity where required.
  • Inspection occurs at the consignee location; no pre-shipment clearance delays anticipated.

Key Specifications

  • Product categories: FUEL FEED PUMP ASSEMBLY, FUEL FILTER ASSEMBLY, FUEL FILTER, OIL FILTER ASSEMBLY, AIR FILTER ASSEMBLY, FAN BELT, ENGINE GASKET SET, EXHAUST INLET MAINFOLD GASKET, OVERFLOW PIPE, OIL FILTER, HEAD GASKET, FUEL FLEXIBLE PIPE, INJECTOR NOZZLE, PUMP ELEMENT, RECTIFIER ASSEMBLY, MOUNTING PAD, REGULATOR, AIR FILTER, WIPER BLADE, FRONT BRAKE PAD, FOG LAMP

  • Delivery requirement: 24 hours from order

  • Payment: 30 days after receipt of stores in 100% serviceable condition

  • Replacement policy: minimum 30 days

  • Sample submission: required prior to bid participation

  • Inspection: consignee’s BOO at consignee place

  • Specification certificate: mandatory to upload during bid

Terms & Conditions

  • Delivery within 24 hours from order date

  • Payment terms: 30 days after receipt in serviceable condition

  • Sample must be shown prior to bid participation

  • Specification certificate mandatory for bid submission

  • Replacement policy valid for at least 30 days

  • Inspection conducted at consignee location

Important Clauses

Payment Terms

Payment to be released within 30 days after successful receipt of stores in 100% serviceable condition.

Delivery Schedule

All items must be delivered within 24 hours of order placement.

Penalties/Liquidated Damages

Not specified in data; typical govt terms apply for delays; ensure compliance with delivery timelines.

Bidder Eligibility

  • Experience in supplying automotive spares to defence or government sectors

  • Demonstrated capability to deliver 28-item BOM in single procurement

  • Ability to provide OEM certificates or authorized dealer proof

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Item Category

FUEL FEED PUMP ASSY , FUEL FILTER ASSY , FUEL FILTER , OIL FILTER ASSY , AIR FILTER ASSY , FAN BELT , ENGINE GASKET SET , EXHUST INLET MAINFOLD GASKET , OVER FLOW PIPE , OIL FILTER , HEAD GASKET , FUEL FLEXIBLE PIPE , INJECTOR NOZZLE , PUMP ELEMENT , RECTIFIER ASSY , MOUNTING PAD , REGULATOR , AIR FILTER , DOOR BIDDING , WIPER BLADE , FRONT BRAKE PAD , FOG LAMP

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9554641.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 28 Items Sign in for GEM prices

#1

FUEL FEED PUMP ASSY

FUEL FEED PUMP ASSY

1 nos Delivery: 15 days
#2

FUEL FILTER ASSY

FUEL FILTER ASSY

1 nos Delivery: 15 days
#3

FUEL FILTER

FUEL FILTER

4 nos Delivery: 15 days
#4

OIL FILTER ASSY

OIL FILTER ASSY

2 nos Delivery: 15 days
#5

AIR FILTER ASSY

AIR FILTER ASSY

2 nos Delivery: 15 days
#6

FAN BELT

FAN BELT

6 nos Delivery: 15 days
#7

ENGINE GASKET SET

ENGINE GASKET SET

2 nos Delivery: 15 days
#8

EXHUST INLET MAINFOLD GASKET

EXHUST INLET MAINFOLD GASKET

1 nos Delivery: 15 days
#9

OVER FLOW PIPE

OVER FLOW PIPE

1 nos Delivery: 15 days
#10

FUEL FILTER

FUEL FILTER

1 nos Delivery: 15 days
#11

OIL FILTER

OIL FILTER

1 nos Delivery: 15 days
#12

AIR FILTER ASSY

AIR FILTER ASSY

1 nos Delivery: 15 days
#13

HEAD GASKET

HEAD GASKET

2 nos Delivery: 15 days
#14

FUEL FLEXIBLE PIPE

FUEL FLEXIBLE PIPE

2 nos Delivery: 15 days
#15

FUEL FEED PUMP ASSY

FUEL FEED PUMP ASSY

1 nos Delivery: 15 days
#16

INJECTOR NOZZLE

INJECTOR NOZZLE

4 nos Delivery: 15 days
#17

INJECTOR NOZZLE

INJECTOR NOZZLE

1 nos Delivery: 15 days
#18

PUMP ELEMENT

PUMP ELEMENT

1 nos Delivery: 15 days
#19

RECTIFIER ASSY

RECTIFIER ASSY

1 nos Delivery: 15 days
#20

OIL FILTER

OIL FILTER

2 nos Delivery: 15 days
#21

FUEL FILTER

FUEL FILTER

1 nos Delivery: 15 days
#22

MOUNTING PAD

MOUNTING PAD

2 nos Delivery: 15 days
#23

REGULATOR

REGULATOR

1 nos Delivery: 15 days
#24

AIR FILTER

AIR FILTER

1 nos Delivery: 15 days
#25

DOOR BIDDING

DOOR BIDDING

2 nos Delivery: 15 days
#26

WIPER BLADE

WIPER BLADE

2 nos Delivery: 15 days
#27

FRONT BRAKE PAD

FRONT BRAKE PAD

2 nos Delivery: 15 days
#28

FOG LAMP

FOG LAMP

2 nos Delivery: 15 days

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar automotive spare parts supply

4

Financial statements demonstrating business capability

5

EMD/Security deposit proof (as applicable by terms)

6

Technical bid documents confirming specification compliance

7

OEM authorization letters or authorized dealer certificates (if applicable)

Frequently Asked Questions

How to bid for Indian Army automotive spares tender 2026 in India?

Bidders must submit GST, PAN, experience certificates, financials, EMD proof, and technical compliance documents. Ensure Specification Certificate is uploaded and samples shown before bidding. Deliverables must meet 24-hour delivery and 30-day replacement policy; inspection is at the consignee location.

What documents are required for defence spare parts tender submission 2026?

Required documents include GST certificate, PAN, experience certificates for similar supply, financial statements, EMD proof, OEM authorizations, and technical bid documents confirming specification compliance. Ensure specification certificate is attached to avoid rejection.

What are the delivery and payment terms for Indian Army spares tender?

Delivery must occur within 24 hours of order. Payment is made within 30 days after stores are received in 100% serviceable condition. Maintain accurate delivery evidence and inspection readiness at the consignee BOO.

What specifications are mandatory for fuel and engine spares tender India Army?

Items must align strictly with buyer specifications; deviations lead to rejection. A Specification Certificate must be uploaded during bid submission. Items include fuel filters, air filters, gaskets, injector nozzles, and other listed components.

What is the replacement policy requirement for Indian Army spares tender?

The replacement policy must be valid for a minimum of 30 days from delivery. Ensure warranty or replacement terms are clear in the bid to avoid post-delivery disputes.

How to obtain OEM authorization for defence spare parts bids in India?

Obtain OEM authorization letters or accredited dealer certificates to prove supply legitimacy. Include these documents in the technical bid to satisfy eligibility criteria and ensure seamless evaluation.

What is the significance of consignee inspection for this tender in India?

Inspection is conducted by the consignee’s BOO at the consignee place. Vendors must be prepared for on-site inspection to verify specification compliance and packaging before acceptance.

How to show samples before bid participation for defence spares?

Submit physical samples for all critical items prior to bid submission as required. Ensure samples reflect exact specifications listed and are deliverable within the required 24-hour window post-award.

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