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GEM

State Election Commission Uttar Pradesh Locks Paper Staples Pens and Office Supplies Tender 2025

Bid Publish Date

25-Dec-2025, 2:22 pm

Bid End Date

09-Jan-2026, 3:00 pm

Value

₹5,90,000

Location

BIJNOR , UTTAR PRADESH

Progress

Issue25-Dec-2025, 2:22 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

122

Category

Stamp Pad Medium

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Not explicitly specified for individual items; potential brand preferences for pens (Reynold, Pilot, etc.) implied by item list
  • • Technical certifications/standards: None stated; assume standard government procurement compliance
  • • Special conditions: 25% quantity fluctuation rights; extended delivery time calculation formula
  • • Eligibility: Typical tender documents required; no explicit experience or turnover thresholds provided
  • • Warranty/AMC: Not mentioned in data
  • • Penalties: Not specified; liquidity damages not described

Categories 27

STRIP DIARY INDUCTION MOTORS WIND MILL ENERGY PROJECT COPIER PAPER SEALS MULTIFUNCTION PRINTERS PAPER MATERIALS ELECTRON TUBE ENVELOPE MACHINE STAPLER PLASTIC INOCULATING DEVICES BADGES TUBE BALL PEN BOX ALPHABET STAMPS FILTER RETAINERS BLANK CD PEN BLANK DVD SUPPLY OF SYNTHETIC FABRIC STICKER PRINTING AND WRITING PAPER KOPARAPAK

Tender Overview

Organization: State Election Commission (sec), Uttar Pradesh. Procurement: broad range of office supplies and stationery including locks, pens, paper, envelopes, stamp pads, highlighters, file folders, binders, cards, and related materials. Estimated value: ₹5,90,000. Location: Uttar Pradesh, India. Category: general office consumables and stationery with 122 BOQ items. Unique aspect: extensive breadth of items across multiple categories with no technical specifications stated in tender data. This requires bidders to assess full catalog coverage and ensure compliant sourcing across multiple supplier lines.

Technical Specifications & Requirements

  • No explicit technical specifications provided; item list spans common office consumables including: paper A4 75 GSM, envelopes in multiple sizes, stamp pads (small/medium/large), ballpoint pens (Reynold, Pilot, Gel), highlighters, sketch pens, gummed products, and basic office hardware (staplers, file covers, punch, ruler, calculator).
  • Estimated value and wide item variety imply coordinated procurement, potential bulk discount, and rigorous supplier capability to fulfill diverse line items.
  • Delivery terms follow option clause allowing quantity fluctuation up to ±25%; extended delivery timing to be calculated per clause.

Terms & Eligibility

  • EMD: Not specified in data.
  • Option Clause: Purchaser may increase/decrease quantity by up to 25% at contract award and during currency at contracted rates.
  • Delivery schedule: Commencement based on last date of original delivery order; extended delivery time requires calculated adjustments.
  • Documentation: Standard tender docs likely required (GST, PAN, experience, financials, OEM authorizations).

Key Specifications

  • Product/service names: office stationery and consumables listed in BOQ

  • Quantities: 122 total items; quantity details not specified in data

  • Estimated value: ₹5,90,000

  • Experience requirements: Not specified

  • Quality/standards: Not specified; assume standard govt procurement compliance

  • Delivery/installation: Data indicates optional quantity adjustments up to 25%; delivery timeline per clause

  • Warranty/AMC: Not specified

Terms & Conditions

  • Option to adjust quantity by ±25% during contract; delivery period recalculated if extended

  • Delivery starts from last date of original delivery order; extended delivery time formula applies

  • EMD amount not disclosed; bidders should verify tender terms for exact security requirements

Important Clauses

Payment Terms

Not explicitly detailed in data; bidders should seek standard govt procurement payment terms during bid submission

Delivery Schedule

Delivery commencement based on last date of original delivery order; additional time = (additional quantity / original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

No LD information provided in data; bidders should confirm penalties in terms

Bidder Eligibility

  • Ability to supply broad range of office stationery and consumables

  • Compliance with standard govt procurement documentation (GST, PAN, financials)

  • Capability to handle bulk orders and 25% quantity variation

Documents 4

GeM-Bidding-8761521.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 122 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Locks medium size Locks medium size 1 per piece [email protected] 45
2 Locks big size Locks big size 1 per piece [email protected] 45
3 Ball point pen Link Ball point pen Link 1 per piece [email protected] 45
4 Dot pen Reynold Dot pen Reynold 1 per piece [email protected] 45
5 Pilot pen Pilot pen 1 per piece [email protected] 45
6 Gel pen Gel pen 1 per piece [email protected] 45
7 Twine Twine 1 per kg [email protected] 45
8 Elastic band Elastic band 1 per kg [email protected] 45
9 Stamp Pad Small Stamp Pad Small 1 per piece [email protected] 45
10 Stamp Pad Medium Stamp Pad Medium 1 per piece [email protected] 45
11 Stamp Pad Large Stamp Pad Large 1 per piece [email protected] 45
12 Stamp Pad ink Stamp Pad ink 1 per piece [email protected] 45
13 Highlighter Pen Highlighter Pen 1 per piece [email protected] 45
14 Sketch Pen Sketch Pen 1 per piece [email protected] 45
15 Paper weight medium Paper weight medium 1 per piece [email protected] 45
16 Blades Topaz 5 in a packet Blades Topaz 5 in a packet 1 per piece [email protected] 45
17 Sooja Sada Sooja Sada 1 per piece [email protected] 45
18 Sooja Steal handle Sooja Steal handle 1 per piece [email protected] 45
19 Sooja with handle Sooja with handle 1 per piece [email protected] 45
20 Bans Paper full size Bans Paper full size 1 per sheet [email protected] 45
21 Sealing Bax Red Packet 200g Sealing Bax Red Packet 200g 1 per piece [email protected] 45
22 Candle 200mm Candle 200mm 1 per packet [email protected] 45
23 Matchbox Matchbox 1 per piece [email protected] 45
24 Needle Small Per Packet Needle Small Per Packet 1 per piece [email protected] 45
25 Needles large and thick Per Packet Needles large and thick Per Packet 1 per piece [email protected] 45
26 Thread Bunch 50 grams Thread Bunch 50 grams 1 per piece [email protected] 45
27 Gum tube Gum tube 1 per piece [email protected] 45
28 Fevistick small Fevistick small 1 per piece [email protected] 45
29 Fevistick big Fevistick big 1 per piece [email protected] 45
30 Gum Bottle 60ml Gum Bottle 60ml 1 per piece [email protected] 45
31 Gum Bottle 150ml Gum Bottle 150ml 1 per piece [email protected] 45
32 Gum Bottle 700ml Gum Bottle 700ml 1 per piece [email protected] 45
33 Plain Paper A4 size 75 GSM Plain Paper A4 size 75 GSM 1 per rim [email protected] 45
34 Photo State Paper Century A4 size 75 GSM Photo State Paper Century A4 size 75 GSM 1 per rim [email protected] 45
35 Photo State Paper Century Legal size 75 GSM Photo State Paper Century Legal size 75 GSM 1 per rim [email protected] 45
36 Colored A4 size paper 75 gsm Colored A4 size paper 75 gsm 1 per rim [email protected] 45
37 Register 1 quire Register 1 quire 1 per piece [email protected] 45
38 Register 2 quire Register 2 quire 1 per piece [email protected] 45
39 Register 3 quire Register 3 quire 1 per piece [email protected] 45
40 Register 4 quire Register 4 quire 1 per piece [email protected] 45
41 Register 5 quire Register 5 quire 1 per piece [email protected] 45
42 Register 6 quire Register 6 quire 1 per piece [email protected] 45
43 Register 7 quire Register 7 quire 1 per piece [email protected] 45
44 Register 8 quire Register 8 quire 1 per piece [email protected] 45
45 Envelope 4x9 inch Envelope 4x9 inch 1 per hundred [email protected] 45
46 Envelope 4x10 inch Envelope 4x10 inch 1 per hundred [email protected] 45
47 Envelope 5x11 inch Envelope 5x11 inch 1 per hundred [email protected] 45
48 Envelope 9x11 inch Envelope 9x11 inch 1 per hundred [email protected] 45
49 Envelope 12x15 inch Envelope 12x15 inch 1 per hundred [email protected] 45
50 Envelope 11x13 inch Envelope 11x13 inch 1 per hundred [email protected] 45
51 Envelope A4 size water proof Envelope A4 size water proof 1 per hundred [email protected] 45
52 All Pin Box All Pin Box 1 per piece [email protected] 45
53 Stapler Kangaroo small Stapler Kangaroo small 1 per piece [email protected] 45
54 Stapler Kangaroo big Stapler Kangaroo big 1 per piece [email protected] 45
55 Stapler pin small Stapler pin small 1 per box [email protected] 45
56 Stapler pin large Stapler pin large 1 per box [email protected] 45
57 Guard file Guard file 1 per piece [email protected] 45
58 Plastic folder A-4 size booklets Plastic folder A-4 size booklets 1 per piece [email protected] 45
59 Plastic folder FS size Plastic folder FS size 1 per piece [email protected] 45
60 Calculator 08 Digit Calculator 08 Digit 1 per piece [email protected] 45
61 Calculator 12 Digit Calculator 12 Digit 1 per piece [email protected] 45
62 Pen stand with 4 pen holders Pen stand with 4 pen holders 1 per piece [email protected] 45
63 Pen stand including 4 ball pens Pen stand including 4 ball pens 1 per piece [email protected] 45
64 Computer Printer Cartridge HP Laser Jet B8 A Computer Printer Cartridge HP Laser Jet B8 A 1 per piece [email protected] 45
65 Computer Printer Cartridge HP Laser Jet pro MFP M 128 F N 12A Computer Printer Cartridge HP Laser Jet pro MFP M 128 F N 12A 1 per piece [email protected] 45
66 Computer Pinter Cartridge Canon NPG-59 Toner Computer Pinter Cartridge Canon NPG-59 Toner 1 per piece [email protected] 45
67 Strawboard A4 size Strawboard A4 size 1 per piece [email protected] 45
68 Daak pad Cloth Daak pad Cloth 1 per piece [email protected] 45
69 CD blank CD blank 1 per piece [email protected] 45
70 CD marker CD marker 1 per piece [email protected] 45
71 DVD blank DVD blank 1 per piece [email protected] 45
72 Pencil Pencil 1 per piece [email protected] 45
73 Pencil sharpner Pencil sharpner 1 per piece [email protected] 45
74 Scale plastic 13 inch Scale plastic 13 inch 1 per piece [email protected] 45
75 Fluid bottle Fluid bottle 1 per piece [email protected] 45
76 Dispatch register Dispatch register 1 per piece [email protected] 45
77 Punch machine Punch machine 1 per piece [email protected] 45
78 File cover medium File cover medium 1 per piece [email protected] 45
79 File cover high quality File cover high quality 1 per piece [email protected] 45
80 Tag bunch Tag bunch 1 per piece [email protected] 45
81 Carbon black chorus Carbon black chorus 1 per packet [email protected] 45
82 Carbon blue chorus Carbon blue chorus 1 per packet [email protected] 45
83 Dot pen refill Dot pen refill 1 per packet [email protected] 45
84 Pencil wood Pencil wood 1 per piece [email protected] 45
85 Cloth markin Cloth markin 1 per meter [email protected] 45
86 Sketch pen Black Sketch pen Black 1 per packet [email protected] 45
87 Punch plier chorus Punch plier chorus 1 per piece [email protected] 45
88 Wet sponge Wet sponge 1 per piece [email protected] 45
89 Wrapper strip Wrapper strip 1 per piece [email protected] 45
90 kadak Patti with Pad kadak Patti with Pad 1 per piece [email protected] 45
91 Ball of thread 200 grams 8 ply Ball of thread 200 grams 8 ply 1 per piece [email protected] 45
92 Pencil Lilac Pencil Lilac 1 per piece [email protected] 45
93 All Pin Packet 100 gm in one packet All Pin Packet 100 gm in one packet 1 per piece [email protected] 45
94 Correcting Fluid Bottle Correcting Fluid Bottle 1 per piece [email protected] 45
95 Correcting Fluid Correcting Fluid 1 per piece [email protected] 45
96 Marker pen large Marker pen large 1 per piece [email protected] 45
97 Marker pen small Black Marker pen small Black 1 per piece [email protected] 45
98 Name slip sticker Name slip sticker 1 per piece [email protected] 45
99 U clip U clip 1 per piece [email protected] 45
100 Highlighter Pen Highlighter Pen 1 per piece [email protected] 45
101 Flag Packet Flag Packet 1 per piece [email protected] 45
102 Slip pad Note pad Slip pad Note pad 1 per piece [email protected] 45
103 Spiral pad diary Spiral pad diary 1 per piece [email protected] 45
104 Zonal Sector plastic badges Zonal Sector plastic badges 1 per piece [email protected] 45
105 Pen Drive 16 GB Pen Drive 16 GB 1 per piece [email protected] 45
106 Pen Drive 32 GB Pen Drive 32 GB 1 per piece [email protected] 45
107 Pen Drive 64 GB Pen Drive 64 GB 1 per piece [email protected] 45
108 Computer Hard Disk 1 TB Computer Hard Disk 1 TB 1 per piece [email protected] 45
109 Computer Hard Disk 2 TB Computer Hard Disk 2 TB 1 per piece [email protected] 45
110 Computer Hard Disk 3 TB Computer Hard Disk 3 TB 1 per piece [email protected] 45
111 Computer Hard Disk 4 TB Computer Hard Disk 4 TB 1 per piece [email protected] 45
112 Polythene bags to hold up to 5kg of material Polythene bags to hold up to 5kg of material 1 per kg [email protected] 45
113 Polythene bags to protect ballot boxes from rain Polythene bags to protect ballot boxes from rain 1 per kg [email protected] 45
114 Ball pen Use and throw Ball pen Use and throw 1 per piece [email protected] 45
115 Clip board Clip board 1 per piece [email protected] 45
116 Stamp one line Stamp one line 1 per piece [email protected] 45
117 Stamp two lines Stamp two lines 1 per piece [email protected] 45
118 Stamp three lines Stamp three lines 1 per piece [email protected] 45
119 Stamp four lines Stamp four lines 1 per piece [email protected] 45
120 Stamp five lines Stamp five lines 1 per piece [email protected] 45
121 Stamp six lines Stamp six lines 1 per piece [email protected] 45
122 Stamp seven lines Stamp seven lines 1 per piece [email protected] 45

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar office-supplies procurement

4

Financial statements of last 2–3 years

5

EMD/Security deposit details (documented as per terms; amount not specified)

6

Technical bid documents demonstrating capability to supply diverse office consumables

7

OEM authorizations for branded items (if required)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for Uttar Pradesh office supplies tender 2025 with 122 items

Bidders must submit GST, PAN, financials, experience certificates, and EMD as per terms. Provide OEM authorizations for branded items and demonstrate capability to supply a broad range of stationery including paper, envelopes, pens, and stamp pads. Ensure compliance with 25% quantity variation clause and note delivery timing calculations.

What documents are required for UP State Election Commission procurement bid

Required documents include GST certificate, PAN card, two–three years of financial statements, experience certificates for similar supply, EMD details, technical bid, and OEM authorizations where applicable. Prepare contingency documents for bulk orders and ensure itemized catalog alignment with the 122-item BOQ range.

What are the delivery terms for the UP stationery procurement 2025

Delivery terms permit up to 25% quantity variation during contract. Delivery period starts from the last date of the original delivery order, and extended delivery time follows the formula (additional quantity/original quantity) × original period, with a minimum of 30 days.

What are the key requirements for EMD in this tender UP

EMD amount is not disclosed in data; bidders should verify exact EMD or security deposit requirements in the tender terms and prepare accordingly with acceptable payment mode and validity period aligned to bid submission.

Which brands or OEMs are favored for pens and stamp pads in UP tender

The item list includes Reynolds, Pilot, Gel pens, and various stamp pads; while no explicit brand mandate is stated, bidders may emphasize availability of these brands or provide approved equivalents with proper certifications and supplier authorization.

How to verify technical compliance for 122 item tender in UP

Even without explicit specs, bidders should map each BOQ item to available catalog SKUs, confirm lead times, and provide standard govt procurement documents. Highlight ability to meet bulk orders, consistent quality, and timely delivery across diverse stationery categories.

What are the payment terms for UP procument of office supplies

Payment terms are not specified in data; bidders should confirm terms during bid submission, including any advance, milestone, or milestone-based payments and typical government procurement payment cycles once the contract is awarded.