GEM

Hindustan Petroleum Corporation Ltd AMC of VHF Tender Hyderabad 2025 - ISI/ISO Standards & 3-Year AMC-Acceptance 2025

Bid Publish Date

16-Nov-2025, 6:40 pm

Bid End Date

04-Dec-2025, 7:00 pm

Value

₹12,25,430

Location

VADODARA , GUJARAT

Latest Corrigendum Available

Progress

Issue16-Nov-2025, 6:40 pm
Corrigendum27-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Critical brand/ OEM requirements: OEM authorizations for VHF equipment maintenance
  • • Specific technical standards: No explicit standards listed; verify ISI/ISO alignment in final terms
  • • Unique clauses: 25% quantity/duration adjustment at contract issue and post-issue
  • • Eligibility: Proven experience with VHF communication systems and maintenance contracts
  • • Warranty/AMC requirements: Expected SLAs for uptime; confirm warranty or service support terms
  • • Penalties/Performance bond: Not disclosed—review final terms for LDs or bonds

Categories 1

SERVICES

Tender Overview

Hindustan Petroleum Corporation Ltd invites bids for AMC OF VHF equipment and systems maintenance services. Estimated value is ₹1,225,430.00. Location unspecified in tender data; procurement category covers ongoing maintenance for VHF assets. No BOQ lines or itemized quantities are defined, suggesting a services-based contract with potential quantity/duration adjustments up to 25% at contract issue and post-issue. The buyer condition allows revisions to contract scope, which bidders must accept. This tender targets experienced service providers capable of sustaining critical VHF communication infrastructure and ensuring uptime with responsive support.

  • Organization: Hindustan Petroleum Corporation Ltd
  • Product/Service: AMC of VHF equipment and related maintenance services
  • Estimated value: ₹1,225,430.00
  • Location: Not disclosed in tender metadata; expect deployment near HPCL facilities
  • Key differentiator: Flexible contract quantity/duration with a 25% adjustability window
  • Unique aspects: No BOQ items; emphasis on ongoing service capability and rapid response

Technical Specifications & Requirements

  • Service category: AMC (Annual Maintenance Contract) for VHF systems and equipment
  • Scope evidence: No explicit technical specs listed; bidders must demonstrate capability to maintain, service, and repair VHF hardware and associated subsystems
  • Delivery/response: Timely service windows, on-call support, and preventive maintenance plans
  • Required capability indicators: Prior experience with VHF communication systems, spares availability, and service level adherence
  • Compliance cues: Align with industry best practices for RF equipment maintenance; documentation of certifications and OEM authorizations may be expected

Terms, Conditions & Eligibility

  • EMD: Not stated in provided terms (verify in final T&C)
  • Quantity/duration flexibility: Up to 25% increase/decrease at issuance and post-issuance
  • Payment terms: Not specified in the extract; confirm in final terms
  • Documentation: GST, PAN, prior AMC experience certificates, financial statements, and OEM authorizations are commonly required; verify exact list
  • Warranty/penalties: Not detailed; check for SLAs, response times, and LDs in final T&C

Key Specifications

  • Product/Service: AMC for VHF equipment and related maintenance

  • Estimated value: ₹1,225,430.00

  • Delivery scope: Ongoing maintenance, preventive and corrective services

  • Standards/Compliance: Not explicitly specified; verify in final contract

  • Experience: Demonstrated capability with VHF systems maintenance

  • Warranty/Support: To be defined in final terms

  • OEM authorizations: Possibly required for service of branded VHF assets

Terms & Conditions

  • Key Term 1: Quantity/duration may change by up to 25% at contract issue and post-issue

  • Key Term 2: EMD, GST, PAN, and experience certificates generally required

  • Key Term 3: Clear final terms on payment, SLAs, and penalties to be provided

Important Clauses

Payment Terms

Payment terms to be specified in final T&C; bidders should expect standard government-like terms and confirm milestones

Delivery Schedule

Delivery/response will be governed by service SLA; final schedule to be issued with contract

Penalties/Liquidated Damages

LDs for service delays or non-compliance to be clarified in the final contract

Bidder Eligibility

  • Demonstrated AMC experience for VHF or RF equipment

  • Financial capability to support maintenance contracts

  • Ability to provide OEM authorizations and spares

  • Compliance with GST and tax documentation

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for AMC work on VHF/communication equipment

4

Financial statements (audited) for last 1-2 years

5

Technical bid documents and OEM authorization letters (if required)

6

Any existing certifications related to RF equipment maintenance

7

EMD documents (if requisite in final terms)

Corrigendum Updates

3 Updates
#1

Update

27-Nov-2025
#2

Update

27-Nov-2025

Extended Deadline

04-Dec-2025, 7:00 pm

Opening Date

04-Dec-2025, 7:30 pm

#3

Update

25-Nov-2025

Extended Deadline

02-Dec-2025, 7:00 pm

Opening Date

02-Dec-2025, 7:30 pm

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for HPCL VHF AMC tender in India 2025?

Submit all required documents: GST, PAN, experience certificates, financials, and OEM authorizations if needed. Ensure the AMC experience matches VHF systems and confirm any EMD requirements. Review the final terms for 25% quantity/duration adjustments and service SLAs before submission.

What documents are required for HPCL VHF AMC submission in 2025?

Required documents typically include GST certificate, PAN card, last 2 years' financial statements, experience certificates for VHF maintenance, OEM authorization letters, and technical bid documents. Ensure compliance with any clarified EMD and warranty terms in the final tender terms.

What are the technical specifications for VHF AMC tender 2025 HPCL?

The tender specifies AMC for VHF equipment with no itemized BOQ. Bidders must demonstrate capability to perform preventive and corrective maintenance, on-site support, and spares availability, aligning with RF equipment service standards in the absence of explicit IS codes in the data.

When is the bid submission deadline for HPCL VHF AMC 2025?

Deadline details are not provided in the data snippet; bidders should monitor HPCL tender portal for final dates. Prepare all documents in advance, including OEM certifications and financials, and ensure readiness to comply with a 25% quantity/duration adjustment if required.

What are the payment terms for HPCL VHF AMC contract 2025?

Final payment terms are not stated here; typical terms may include milestone-based or monthly payments aligned to service levels. Confirm advance or milestone payments in the final terms and ensure alignment with delivery of preventive maintenance and response SLAs.

What is the EMD requirement for HPCL VHF AMC tender 2025?

EMD details are not specified in the extracted data. Bidders should verify EMD amount, payment mode, and validity in the final tender terms and ensure submission along with the technical bid if required by HPCL.

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