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Indian Army Procurement: OEM-Authorized Capillary/Filter Components & Related Hardware ISO 9001 2021 Tender 2026

Bid Publish Date

25-Jan-2026, 1:53 pm

Bid End Date

04-Feb-2026, 2:00 pm

Progress

Issue25-Jan-2026, 1:53 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

199

Category

Seal Kit Bucket Cylinder

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization requirement with valid OEM authorization certificate
  • • ISO 9001 certification either by bidder or OEM
  • • Mandatory site visit and a certificate confirming understanding of technical parameters
  • • 32 item BOQ with unspecified quantities; scope limited to supply of Goods
  • • Option clause enabling 50% quantity variation and corresponding delivery extensions
  • • Delivery terms governed by contract; acceptance by Competent Engineering Authority
  • • GST considerations and actual reimbursement up to quoted GST rate
  • • Inspection by BOO/Inspecting Officer prior to execution; compliance is mandatory

Tender Overview

Organization: Indian Army (Department Of Military Affairs). Procurement scope: supply of assorted mechanical and filtration components including cap fillers, vented diesel items, belts, filters, shims, bolts, washers, pins, hoses, harnesses, glass, switches, and related hardware. Quantity/Estimated value: not disclosed; BOQ lists 32 items with unspecified quantities. Location: India; region not specified. Key differentiator: OEM-authorized supply requirement with site visit verification and acceptance by Competent Engineering Authority. Unique aspects: mandatory site inspection, strict documentation, and option clause enabling up to 50% quantity variation at contracted rates.

Technical Specifications & Requirements

  • Standards: ISO 9001 certification required for bidder or OEM.
  • OEM authorization: bidder must be OEM or authorized supplier with OEM authorization certificate; unauthorized dealers will be rejected.
  • Documentation: bidders must upload certification and a site visit certificate confirming understanding of technical parameters.
  • Quality control: items to be inspected by BOO/Inspecting Officer before execution; conformity to stated specifications is mandatory.
  • Delivery scope: “Scope of supply” states only supply of goods; delivery terms governed by option clause and delivery schedule as per contract terms.
  • ATC/Guidance: strict adherence to buyer-specified terms; non-compliance leads to rejection.
  • Technical access: bidders may need to visit the installation site and bear site-visit costs; engineering authority decision is final.
  • 32-item BOQ: 32 items, though individual quantities are unspecified in the provided data.

Terms, Conditions & Eligibility

  • EMD/Deposit: no amount disclosed in current data; bidders should assume standard EMD per government norms.
  • Delivery timeline: delivery period linked to original delivery order; option clause allows up to 50% quantity variation with pro-rated time extension.
  • Payment terms: not specified; terms will be set in contract; bidders should prepare for milestone or standard government payment terms.
  • GST: bidders advised to determine applicable GST; GST reimbursement as per actuals, capped to quoted GST percentage.
  • Warranty/after-sales: not specified in data; expect standard government procurement expectations per item and OEM policy.
  • Documents to submit: GST registration, PAN, ISO 9001 certificate, OEM authorization, site-visit certificate, financial statements, technical bid, and any required certifications.

Key Specifications

  • OEM authorized supplier requirement

  • ISO 9001 certification for bidder or OEM

  • Site visit certificate confirming understanding of technical parameters

  • Inspection by BOO/Inspecting Officer prior to execution

  • 32 item BOQ with unspecified quantities

  • Delivery term flexibility up to 50% quantity variation

Terms & Conditions

  • Option clause allows +/− 50% quantity with proportional delivery extension

  • Supply scope limited to Goods; installation not included unless stated

  • Mandatory ISO 9001 and OEM authorization with site-visit certification

Important Clauses

Payment Terms

Not explicitly defined in the data; contract terms will set payment milestones consistent with government procurement norms.

Delivery Schedule

Delivery period starts from the last date of the original delivery order; extended time scales with option clause, minimum 30 days.

Penalties/Liquidated Damages

Not specified in available data; penalties typically aligned with standard government LD terms in final contract.

Bidder Eligibility

  • OEM or authorized supplier with OEM authorization

  • ISO 9001 certified bidder or OEM

  • Ability to visit installation site and comply with technical parameters

Documents 5

GeM-Bidding-8885243.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 32 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Cap filler comma Vented diesel locking Item as per boq 1 2 nos vjvishaljain16 20
2 Element Return filter Item as per boq 2 4 nos vjvishaljain16 20
3 Strainer Item as per boq 3 1 nos vjvishaljain16 20
4 Seal Kit Bucket Cylinder Item as per boq 4 1 nos vjvishaljain16 20
5 Element Servo Filter Item as per boq 5 10 nos vjvishaljain16 20
6 Element Oil Filter Item as per boq 6 11 nos vjvishaljain16 20
7 Filter Element 5 Micron Item as per boq 7 5 nos vjvishaljain16 20
8 Air Filter Primary Item as per boq 8 3 nos vjvishaljain16 20
9 Air Filter Safety Item as per boq 9 3 nos vjvishaljain16 20
10 Belt Fan 995mm Item as per boq 10 5 nos vjvishaljain16 20
11 Element Fuel Filter Item as per boq 11 30 nos vjvishaljain16 20
12 Bush Item as per boq 12 10 nos vjvishaljain16 20
13 Shim 1 point 2 THK Item as per boq 13 10 nos vjvishaljain16 20
14 Shim 0 point 5 THK Item as per boq 14 4 nos vjvishaljain16 20
15 Cap End Item as per boq 15 5 nos vjvishaljain16 20
16 Bolt Item as per boq 16 30 nos vjvishaljain16 20
17 Washer Spring M16 Item as per boq 17 30 nos vjvishaljain16 20
18 Pin Dowel Item as per boq 18 6 nos vjvishaljain16 20
19 Hose Hydraulic Item as per boq 19 5 nos vjvishaljain16 20
20 Cap Filler Item as per boq 20 3 nos vjvishaljain16 20
21 Breather Item as per boq 21 1 nos vjvishaljain16 20
22 Filter Item as per boq 22 10 nos vjvishaljain16 20
23 Harness roof Caf Item as per boq 23 1 nos vjvishaljain16 20
24 Harness Instrument Item as per boq 24 1 nos vjvishaljain16 20
25 Harness Cab Item as per boq 25 1 nos vjvishaljain16 20
26 Harness Panel Item as per boq 26 1 nos vjvishaljain16 20
27 Slide window Rear Item as per boq 27 1 nos vjvishaljain16 20
28 Glass Right Side Item as per boq 28 1 nos vjvishaljain16 20
29 Glass Quarter Left Item as per boq 29 1 nos vjvishaljain16 20
30 Switch travel pressure 20 bar Item as per boq 30 1 nos vjvishaljain16 20
31 Switch Engine oil pressure Item as per boq 31 1 nos vjvishaljain16 20
32 Switch over heat warming Item as per boq 32 1 nos vjvishaljain16 20

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Required Documents

1

- GST registration certificate

2

- PAN card

3

- ISO 9001 certification (bidder or OEM)

4

- OEM authorization certificate (for authorized dealers)

5

- Site visit certificate signed by competent authority

6

- Experience certificates and financial statements

7

- Technical bid documents

8

- Any other certificates sought in ATC/Corrigendum

Frequently Asked Questions

How to bid for the Indian Army procurement requiring OEM authorization?

Bidders must be OEM or authorized suppliers with valid OEM authorization. Attach ISO 9001 certificate, site-visit certificate, GST, PAN, and technical bid documents. Ensure compliance with the 50% quantity option clause and inspection by the BOO/Inspecting Officer prior to execution.

What documents are required for the Indian Army cap filler tender 2026?

Submit GST registration, PAN, ISO 9001 certificate, OEM authorization, site-visit certificate, experience certificates, financial statements, technical bid, and any certificates requested in ATC/Corrigendum. Ensure all documents are uploaded with the bid.

What are the delivery terms for the Indian Army 2026 supply contract?

Delivery terms allow up to 50% quantity variation at contracted rates; delivery period starts after the original delivery order, with minimum extension of 30 days and proportional time for increased quantity.

What standards must be met for the Indian Army boiler and filter components?

Bidder or OEM must hold ISO 9001 certification; items should pass inspection by the BOO/Inspecting Officer and comply with supplier's technical parameters verified during site visit.

How is GST handled in this Indian Army tender 2026?

GST reimbursement will follow actuals or the applicable rate, whichever is lower, and is capped to the quoted GST percentage. Bidders must include GST details in pricing and bid documents.

When is the submission deadline and how to prepare the technical bid?

Prepare a technical bid with OEM authorization, site-visit certificate, ISO 9001 proof, and product specifications. Upload all required documents per ATC; ensure quantities and items align with BOQ and contract terms.

What is the scope of supply for the Indian Army 32-item BOQ?

The scope is limited to the supply of goods for 32 listed items; exact quantities are not disclosed in the available data. Ensure compliance with item descriptions, OEM certificates, and inspection requirements.

What happens if the OEM authorization is missing for a bidder?

Without OEM authorization, the bidder is technically rejected; ensure an up-to-date OEM authorization certificate is included in the bid to avoid disqualification.

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