Revenue Department Gujarat Mandap Equipment Tender Banaskantha 2026 IS 550 compliant Goods & Services Procurement

Tender Overview

Revenue Department, Government of Gujarat invites bids for a comprehensive set of event infrastructure and ancillary items in BANASKANTHA, GUJARAT for temporary stage, seating, lighting, sound, safety barricades, and related fittings. Estimated value is ₹3,500,000 with an EMD of ₹105,000. The procurement encompasses 57 items including stages, backdrops, chairs (PVC/plastic), tables, lighting fixtures (LEDs, floodlights, halogens), sound systems, podiums, and safety barriers. The scope includes delivery, installation, and possible on-site setup for event days spanning multiple day tokens. The tender emphasizes standardized performance on a per-item basis, with bulk/kit delivery and potential quantity adjustments of up to 25%, at contracted rates. A strong emphasis on timely delivery and post-award service is implied. Bidders should note the geographic requirement for service support and the possibility of OEM turnover criteria. This opportunity is location-specific, targeting suppliers capable of handling large on-site event infrastructure within Gujarat. The unique aspect is the bundled, multi-item event setup in a single procurement window, requiring cohesive logistics and integration across 57 distinct line items.

Technical Specifications & Requirements

• 57 items comprising: MANDAP components, walls (6 ft), temporary wooden ramps, boundary walls with lime, stage/backdrop, green flooring, rajai/chadar/shetranji, wooden barricading, LED Tubelight (22W), floodlights (100W, 500W, 1000W), halogen lamps, sound systems, microphones, pedal stands, ceiling fans, plugs, distribution boards (three-phase 440W variants), UPS (3.5 kV), generator (125 KVA), podiums, chairs (PVC/plastic, Revolving chairs), tables (3x2), sofa sets, and related furniture.
• Delivery and installation expectations for on-site event use; some items include quantity-based replacements and staged deployment.
• No explicit item-level technical specs provided in the data; potential standards to apply include general safety and electrical compliance for event equipment. OEM/brand expectations are not detailed; however, service centers must be present in the state of the consignee.
• EMD of ₹105,000; overall estimated value ₹3.5 million; 25% quantity option during and after order placement; turnover requirements apply for bidders and OEMs per terms.
• Service-center requirement: functional Centre in the State for carry-in warranty, with 30 days to establish if not present at bid time.

Terms, Conditions & Eligibility

• EMD: ₹105,000 as security deposit; submission method not specified but typically DD/online as per tender norms.
• Turnover criteria: average annual turnover over last 3 financial years to meet minimum threshold defined in bid document; audited balance sheets or CA certificate acceptable. For newer bidders, turnover is calculated from post-incorporation years.
• OEM turnover: OEM’s average annual turnover over last 3 years must meet the same threshold; for bunch bids, OEM of the primary high-value product must satisfy.
• Service Centers: bidder/OEM must have functional service centers in the state of each consignee location for carry-in warranty; if absent, establishment within 30 days post-award.
• Option Clause: Ministry may increase/decrease quantity up to 25% at contract rates; delivery period recalculated accordingly, with minimum 30 days; time extension rules clarified in clause.
• Delivery timeline: to be inferred from option clause and original delivery order; bidder must comply with these terms.