Toner Cartridges / Ink Cartridges / Consumables for Printers
N/a
Bangalore Rural, KARNATAKA
Posted:
20 December 2024
Closed:
10 January 2025
GEM
GEM
Indian Army Toner Cartridges & Consumables Tender 2026: Central Government Printer Supplies & OEM Experience
Progress
Issue06-Jun-2026, 12:49 pm
AwardPending
Quantity
6
Bid Type
Two Packet Bid
Key Highlights
- • OEM-backed supply capability required; primary product category is toner cartridges and printer consumables
- • Experience criterion: at least 1 year of regular manufacturing and supply to government entities
- • Option clause allows ±50% quantity adjustment at contract placement and during currency
- • Delivery period tied to last date of original delivery order; extended delivery rules apply
- • Mandatory documents include PAN, GSTIN, cancelled cheque, EFT mandate
- • Past experience proof can be contract copies with invoices or execution certificates
- • Notable risk: exact EMD, SPECIFIC delivery timelines, and payment terms not disclosed in data
Categories
2
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for toner cartridges and printer consumables under the category of consumables for printers. The procurement emphasizes generic cartridge class, brand compatibility, and model-specific cartridges, with minimum yield data to be provided by bidders. Mandatory bidder documents include PAN, GSTIN, cancelled cheque, and EFT mandate. Experience criteria require regular supply to central/state government bodies for at least 1 year prior to bid opening, with documentary proof accepted via contracts or client execution certificates. An option clause allows quantity adjustments up to ±50%, with delivery timelines linked to the original order date. This tender prioritizes OEM-backed supply capability and consistent fulfillment across government deployments.
Technical Specifications & Requirements
- Product class of cartridge; compatibility with specified printer/ multifuntion machines
- Type of cartridge/ consumable; ink vs toner; color specifics
- Model numbers for OEM printers and cartridges; cross-compatibility details
- Minimum yield (pages) for replacement cartridges (data to be provided by bidder)
- Delivery and installation expectations not fully disclosed; emphasize OEM support and after-sales service
- Documentation: proof of past supply to government bodies; contract copies or client certificates acceptable
- Requirements may rely on generic attributes; bidders should demonstrate ISI/ISO or other recognized quality marks if requested
Terms, Conditions & Eligibility
- EMD/secure payment terms are not disclosed in the provided data
- Document submission: PAN, GSTIN, cancelled cheque, EFT mandate
- Past experience: minimum 1 year supply to central/state govt or PSU; contracts/Invoices accepted as proof
- Option to increase/decrease quantity by up to 50%; extended delivery period rules apply
- Non-compliance with required certificates or documents may lead to rejection
Key Specifications
-
Product Class of Cartridge
-
Printer/Multifunction Machines Brand compatibility
-
Type of Cartridge/Consumable
-
Color of Ink/Toner
-
Model Number of OEM Printer/Machine
-
Model Number of OEM Cartridge/Consumable
-
Minimum Yield (pages) per cartridge
Terms & Conditions
-
Option Clause allows quantity fluctuation up to 50% at contract placement and during currency
-
Delivery period aligned to last date of original delivery order; extended periods possible
-
Mandatory submission of PAN, GSTIN, cancelled cheque, and EFT mandate
-
Past government supply experience requires contract or client certificates as proof
-
Rejection possible if required certificates/docs are missing or incomplete
Important Clauses
Payment Terms
Specific payment terms are not disclosed in the provided data; bidders should anticipate standard govt terms and await further ATC updates
Delivery Schedule
Delivery commence from the last date of the original delivery order; option-based delivery extensions require computation as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days
Penalties/Liquidated Damages
No explicit LD/penalty details provided in data; bidders should monitor ATC for LD provisions and performance bonds if specified later
Bidder Eligibility
-
1 year of regular manufacturing and supply to Central/State Government organizations or PSUs
-
Evidence via contracts, invoices, execution certificates, or client notes
-
OEM authorization or reseller evidence for product category may be required
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 3
GeM-Bidding-9425802.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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(Historical Results)
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Toner Cartridges / Ink Cartridges / Consumables for Printers
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Closed:
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Posted:
13 December 2024
Closed:
23 December 2024
GEM
Tender Results
Loading results...
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Product Class of Cartridge | OEM |
| GENERIC | Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable | HP |
| GENERIC | Type of Cartridge/Consumable | Toner Cartridge |
| GENERIC | Color of the Ink/Toner | Black |
| GENERIC | Model Number of OEM's Printer/OEM's Multi Function Machine | HP LaserJet M1536dnf MFP Printer, HP LaserJet P1566 Printer, HP LaserJet P1606dn Printer |
| GENERIC | Model Number of OEM's Printer Cartridge/Consumable | HP CE278AC Blk Contract LJ Toner Cartridge-CE278AC |
| GENERIC | Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) | 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher |
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Historical Data
Required Documents
1
Copy of PAN Card
2
Copy of GSTIN
3
Copy of Cancelled Cheque
4
Copy of EFT Mandate duly certified by Bank
5
Contract copies or execution certificates as proof of past government supply
6
Invoices and self-certification for services/supplies rendered
7
Client execution certificates or Third-Party Inspection notes as applicable
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for toner cartridges tender in India Army 2026?
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate; demonstrate 1 year of government supply experience with contracts or client certificates; prepare OEM authorizations if required; ensure delivery capability for quantity adjustments up to 50% and comply with any ISI/ISO certifications if called out in ATC.
What documents are required for government toner tender submission 2026?
Required documents include PAN Card, GSTIN, cancelled cheque, EFT Mandate, and proof of past government experience (contracts, invoices, execution certificates). Ensure OEM authorization is available if specified and attach any certificates demanded by ATC or corrigendum.
What are the eligibility criteria for government toner consumables procurement?
Eligibility requires at least 1 year of regular supply to central or state government/PSU; provide contract copies or client execution certificates as proof; demonstrate capability to supply OEM cartridges compatible with specified printers; ensure financial and GST compliance.
What delivery terms apply to quantity variations in this tender?
The purchaser may increase/decrease quantity by up to 50% at contract placement; extended delivery period applies with a formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; delivery starts from the last date of the original order.
What are the expected standards or certifications for toner cartridges tender?
Standards are not explicitly listed in the available data; bidders should be prepared to demonstrate OEM compatibility and provide certificates if called out in ATC, along with any applicable third-party inspection notes if referenced in the tender.
How is past government experience demonstrated for this procurement?
Acceptable proofs include contract copies with invoices, client execution certificates, or third-party inspection release notes showing qualifying supply; self-certification by bidder on supply against invoices is also acceptable per listed terms.
What is the payment terms for Indian Army printer consumables supply?
Payment terms are not specified in the provided data; bidders should await ATC for exact terms such as milestone payments, advance, or 30/60/90-day payment cycles, and ensure compliance with EFT mandate submission for processing.
What is the scope of OEM/model compatibility for cartridges tender 2026?
The tender expects alignment with the product class of cartridge and model numbers of OEM printers; bidders must provide model-specific cartridge details and ensure compatibility with the specified brand and printer configurations listed in their bid documents.
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Documents 3
GeM-Bidding-9425802.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS