Invitation to Bid - Supply of Technical Personnel for Operation and Maintenance of pump Motors Transformers and Allied equipments in HMLIS for the year 2026-27. in KARNATAKA

Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by Government of Karnataka

It shall be the responsibility of the Bidder to ensure credit of Tender Processing Fee and EMD into the respective receiving bank accounts of e-Procurement on or before the last date and time of bid submission.

EMD Payments through e-Payment mode shall be made as one single transaction and payments made in part are liable for rejection.

Only those Firms who fulfil the prescribed eligibility criteria and possess all the documents required for technical scrutiny need apply. The bidders shall submit the bids only after understanding the Tender Document completely.

Joint Bids will not be accepted.

Tender document is non-transferable. Conditional tenders are liable for rejection.

If the bidder quote is below the estimated cost, that quote will be rejected without any reasons. The bidders EMD is forfeited and debarred from participating in future tenders of the division.

Bid validity: The Bid shall be initially valid for 90 days from the opening of financial bid. If necessary, the CNNL will seek extension in the bid validity period beyond 90 days.

The CNNL reserves the right to cancel the tender process at any stage without assigning any reason as well to reject any or all the bids without assigning any reason. The CNNL also reserves the right to reject any bid on the basis of unsatisfactory past performance of a bidder or warranted termination of past contract or freak bids.

The Agency shall furnish wages slips to all the employees indicating Gross wages and Net wages showing all the statutory deductions. The agency shall make the payment of wages to the outsourced employees within the 7th of following month and submit the bills for reimbursement within 10th of the following month along with statutory deductions with all details. The Agency shall make the payment of wages to outsourced staff deployed through individual Bank Account and shall arrange to remit all statutory deductions like ESI/PF to the designated authorities along with the Agencies contribution as per law, wherever applicable. If the Agency fails in the above or there is any complaint of delay or improper deduction, the Principal Employer shall pay directly all dues an deduct the same from the agencies bill as provided in the Contract Labor (Regulation & Abolition) Karnataka Rules.

The CNNL also reserves the right to modify/relax any of the terms and conditions of the tender by declaring / publishing such amendments in a manner that all prospective Agencies/parties to be kept informed about it.

Suppression/misrepresentation of any factual information or furnishing false/incorrect information by any bidder shall render summary rejection of the bid. The contract, if made, will be liable to be terminated. EMD/Security Deposit/Performance Bank Guarantee will also be liable for forfeiture along with criminal prosecution, if wan-anted. The decision of the Nigama in this regard shall be final and binding.

Release of Security Deposit / Performance Bank Guarantee: These will be released after 60 days of the expiry of the period of Agreement or one month after the final bill is paid, whichever is later, by adjusting any dues to the CNNL.

In case of any dispute or proceedings in any court / authority on a matter arising out of the Agreement, the Security Deposit/ Performance Bank Guarantee shall not be released until the proceedings are disposed of even in the event of the Agreement coming to an end.

No escalation in rates by the successful tenderer on any account in any form shall be entertained by the CNNL during the Agreement period.

The Agency shall have obtained necessary statutory permissions under relevant laws wherever applicable.

Any attempt by Agency to bring pressure towards the CNNL decision making process will make the Agency liable for disqualification for participation in the present tender. Such Agency may also be liable to be debarred from bidding for the CNNL tenders in future for a period of three years.

The decision of the CNNL arrived at during various stages of the evaluation of the bids is final and no representation of any kind shall not be entertained.

Agreement: The successful tenderer shall enter into a contract Agreement on a non-judicial stamp paper of Rs.500/- for due performance of contract, within time limits as intimated by the CNNL (or extensions granted). The Agency shall provide the required goods/ services within the period as specified in the Supply Order.

The scope of Agreement shall be liable for alteration by way of deletions or additions at the discretion of the CNNL.

The Agency shall ensure that the personnel supplied provided are in accordance with the conditions of Agreement.

The CNNL reserves the right to increase/decrease the number of personnel depending upon the actual requirement.

The Agency or its personnel shall not divulge or disclose to any person, any details of office, operational process, technical know-how, security arrangement, administrative/organizational matters, etc.

The Agency shall not assign, transfer, pledge or sub contract the supply of goods / performance of services without prior written consent of the CNNL.

The CNNL shall not be responsible for any damage/injury sustained by the employee deployed by the Agency, during the course of supply/providing services

In case, the Agency fails to seek clarification, if any, in writing from the CNNL regarding any doubts or ambiguities with regard to any clause in the Agreement the decisions of the Executive Engineer, No 1 CNNL HRBHLC Gorur in such issues shall be final.

The successful bidder shall furnish a bank guarantee of value specified in this document as the Performance Guarantee from a Nationalized/ Commercial Bank for the contract period. ln case the successful bidder fails to sign the contract or submit the Performance Guarantee within specified period, the EMD shall be forfeited.

In case, the Agency fails to supply the specified goods/ provide services or its supplied goods are found to be unsatisfactory, the contract can be terminated by the CNNL by giving one month notice- The performance guarantee/security in that case shall be forfeited.

To prevent disputes and litigations, it shall be accepted as an in separable part of the Agreement that in matters with regard to interpretation of Agreement, mode of procedure and carrying out the work, the decision of the Executive Engineer, No 1 CNNL HRBHLC Gorur shall be final and binding on the Agency. The Agency shall be available to be contacted in case of any need at any time, i.e.,24x7 on all 365days

The Agency shall ensure that one of its representative supervisor is available at pre-notified address with contact number.

Breach of contract/ work order: In case the Agency is found in breach of any condition(s) of tender or supply order, at any stage during the supply/service period, or adopts any unfair practice for the purpose of this tender either before or after issue of work order, its EMD/Security Deposit/ performance Bank Guarantee is liable for forfeiture. Further, the CNNL reserves the right to initiate legal action as per law and also to debar the defaulting Agency concerned from participating in the CNNL Tenders for three years.

The outsourced security staff deployed by the Agency shall be the employees of the Agency only. The appointment Order, Service Conditions Leaves and all other statutory obligations including termination due to misconducts is the sole obligation of the Agency. CNNL shall communicate any such critical issues to the Agency.

The CNNL shall not be responsible for any unauthorized acts and omissions of the outsourced security staff. It is the duty of agency to ensure the credentials of the candidates deputed to the CNNL.

The Agency shall ensure that the service provided is in accordance with the conditions stipulated in the agreement. If any outsourced security staff employed by the Agency deployed to carry out the work of CNNL , is considered undesirable by the CNNL , it shall be the responsibility of the Agency to withdraw the said staff from the work of CNNL and substitute the position/s with suitable manpower immediately. Such withdrawn staff shall not be re-deployed by the Agency for any other work in the CNNL.

If the Agency assigns or sublets the obligations under the agreement, the work order awarded shall automatically stand cancelled.

The duration of the agreement is for a period from the date of signing the agreement to end of March-2027 which may be extended for further or any other period rests at the discretion of the Chief Engineer ,HPZ ,Gorur However, the agreement can be terminated by either party by giving three months advance notice.

The outsourced staff deployed to the CNNL, shall be under the direct control and supervision of the Agency. The employees shall not have any claim whatsoever against the CNNL.

The Agency shall provide leave facilities as per the Karnataka Shops and Commercial Establishments Act, 196l and Rules, 1963 to the staff deployed and also the list of gazetted holidays with pay, declared by the Government. However, due to exigencies of work by the CNNL, such leave shall be withdrawn by giving prior notice.

It shall be responsibility of the agency to maintain the MIS/data of the Staff.

The general Rules as prescribed by the State Government or the DPAR from time to time shall be applicable.

Necessary training for uploading of bids and hands on experience in handling e-procurement system could be obtained from the center for e-governance, M.S. Building, Gate No.2, Bangalore-01. Necessary details could also obtained over telephone:080-25501216125501227 or e-mail hphepldesk.blr intarvo.com.

Typo-graphical errors if any will not be the ground for any claims by the contractor.

As per the Karnataka Schedule Castes, Scheduled Tribes and Other Backward Classes (Reservation of Seats in Educational Institutions and of Appointment of Posts) in the Services under the State Act 1994.

Minimum of 33% female candidates to be provided in Percentage of reservation and As per Vide Government order, all the rules to be followed.

If there is any future changes in wages of labour (DA, EPF, ESI and other related charges) issued by concerned department from time to time will be paid to the successful bidder for payments after competent authority approval, but there is no extra payment towards service charges will be made for changes in wages. Thereby bidder has to quote Service charges by keeping the above mentioned subject in mind.

The successful Agency shall have obtained license as required under the contract Labor (Regulation and Abolition) Act, 1970 and Karnataka Rules, 1974. The said Agency shall maintain relevant registers and records under the enactment. The records / registers / licenses shall be produced by the Agency for verification / inspection as and when required by the CNNL.

Bidder shall pay Contract Management Module processing fees of 0.025% of the contact value (Min Rs.500/- & Max Rs.7500/-) soon after contract has been issued to bidder.