GEM

Kendriya Vidyalaya Sangathan Security Manpower Outsourcing Tender India 2025 - Unarmed Guard Services & Minimum Wage Compliance

Bid Publish Date

11-Dec-2025, 10:57 am

Bid End Date

22-Dec-2025, 11:00 am

Value

₹13,58,104

Progress

Issue11-Dec-2025, 10:57 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

5

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory local presence: Service Provider office in the consignee state
  • • Dedicated/toll-free service support number with escalation matrix
  • • Salary payment obligation: provider pays staff first with PF/ESIC documentation
  • • Experience proof: contract copies with invoices or client execution certificates
  • • Excess settlement option: allowed with declared applicability and supporting documents
  • • NoBOQ items; scope is security manpower outsourcing (unarmed guards) with minimum wage adherence
  • • Financial standing: no liquidation or bankruptcy; undertaking required
  • • Certification/documents required: upload all certificates to avoid rejection

Categories 3

SERVICES RECRUITMENT SERVICES SECURITY GUARD

Tender Overview

Kendriya Vidyalaya Sangathan invites bids for Security Manpower Outsourcing Services (Unarmed Security Guards) under Version 2.0 for Office/Commercial/Institutions/Residential premises. Estimated value is ₹1,358,104.00. The contract requires outsourced guards with adherence to minimum wage norms, and includes an option for excess settlement with additional charges up to a defined percentage. Bidders must demonstrate financial stability, maintain an office in the consignee state, and provide dedicated service support. The opportunity emphasizes compliance, documentation, and timely salary payments by the service provider.

Technical Specifications & Requirements

  • No formal product specifications are published; the scope covers unarmed security manpower provisioning, including guard deployment at Kendriya Vidyalaya Sangathan sites.
  • Key compliance expectations: maintain office in consignee state, dedicated/toll-free service helpline, escalation matrix, and submission of required certificates as specified in ATC.
  • EMD/PBG readiness is implied; past project experience evidence may include contract copies, client execution certificates, or equivalent documents.
  • Payment practice mandates the service provider to pay salaries/wages to deployed staff first, with statutory PF/ESIC documentation.
  • The tender contemplates a flexible invoicing approach via excess settlement with supporting documents.

Terms, Conditions & Eligibility

  • EMD details not disclosed; bidder must demonstrate financial stability and non-liquidation status.
  • Office presence in the consignee state and dedicated service support numbers are mandatory.
  • Payment terms require salary/payroll transparency and submission of PF/ESIC documentation.
  • Past experience proofs acceptable include contract copies with invoices, execution certificates, or equivalent proof.
  • Compliance with added bidder certificates and documentation is mandatory for bid acceptance.

Key Specifications

    • Organization: Kendriya Vidyalaya Sangathan
    • Service category: Security Manpower Outsourcing (Unarmed guards)
    • Estimated value: ₹1,358,104.00
    • Salary/wage compliance: Minimum wage adherence for unskilled guards
    • Local office requirement: Service provider must have presence in the consignee state
    • Payment terms: Salaries paid by provider; statutory PF/ESIC documentation required
    • Excess settlement: Optional invoicing up to a defined percentage with required documents

Terms & Conditions

  • Excess settlement option available with supporting documents

  • Service provider must pay staff salaries first and submit PF/ESIC records

  • Office of service provider required in the consignee state with escalation matrix

Important Clauses

Payment Terms

Provider pays salaries first; submits PF/ESIC documentation; invoicing includes excess settlement with appropriate documentation

Delivery Schedule

No explicit delivery timeline published; bidders must deploy guards as per site requirements after award

Penalties/Liquidated Damages

Penalties and LD terms not detailed; bidders should refer to ATC and Corrigendum for exact penalties

Bidder Eligibility

  • Non-liquidation and non-bankruptcy status; undertake to this effect

  • Office presence in the consignee state; documentary evidence to be submitted

  • Dedicated/toll-free service support line and escalation matrix

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates or client execution certificates

4

Financial statements or solvency proof

5

Evidence of EMD/Performance Security (PBG) requirements

6

Technical bid documents and compliance certificates

7

OEM authorizations (if applicable)

Frequently Asked Questions

How to bid for Kendriya Vidyalaya security manpower tender in India 2025?

Bidders must submit GST, PAN, experience proofs, financial statements, EMD documents, technical bids, and any OEM authorizations. Ensure local office in the consignee state, provide a dedicated service line, and include an escalation matrix. Comply with minimum wage requirements and salary payment obligations.

What documents are required for KV Sangathan security outsourcing bid 2025?

Submit GST certificate, PAN card, past experience contracts or execution certificates, financial statements, EMD/Performance Security documents, and technical compliance certificates. Include evidence of PF/ESIC payroll compliance and an enterprise undertaking of non-liquidation status.

What are the salary payment obligations for the security service provider?

The provider must pay salaries to deployed guards first, then claim from the buyer, and submit PF/ESIC documentation along with payment evidence. Ensure timely payroll processing and proper bank statements reflecting staff payments.

What is the excess settlement option in this KV tender?

Excess settlement allows invoicing of additional charges up to a defined percentage of the item-level total, including addons. Declare applicability during invoice creation with mandatory supporting documents; total invoice must stay within the agreed excess percentage.

What eligibility criteria ensure local office presence for KV KV tender?

Bidders must demonstrate an operating office in the consignee state with documentary evidence. This strengthens service responsiveness, enables on-site staff management, and supports a dedicated toll-free service line and escalation process.

How is the estimated value of the KV security manpower tender described?

The tender’s estimated value is ₹1,358,104.00. Bidders should align staffing commitments, wage costs, and compliance expenses with this value, ensuring competitive rates while meeting statutory payroll and welfare obligations.

What are the key compliance certificates required for submission?

Upload required certificates as per ATC: GST, PAN, past project execution certificates or client letters, PF/ESIC payroll documentation, and any OEM/technical compliance certificates. Missing certificates can lead to bid rejection.

When will the service starting timeline be defined for KV Sangathan guards?

The exact deployment schedule is not published; successful bidders should prepare for rapid mobilization post-award, aligning with campus or site requirements and ensuring uninterrupted unarmed guard coverage.

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