Indian Army Department Of Military Affairs Spare Parts Tender 2026: ISO 9001 BIS OEM Parts for Front/Rear Seals & Gear Levers – 2026

Tender Overview

Organization: Indian Army (Department Of Military Affairs). Product category: Spare parts and assemblies for vehicle/brake modules including REAR DR PRIMARY MUD LH/RH, OIL SEAL FRT AXLE, SHOCK ABSORBER STRUT ASSY, GEAR SHAFTING LEVER ASSY, ASSY GEAR SHIFTING LEVER KNOB, GEAR LEVER REP KIT, JOINT ASSY UNIVERSAL, FRONT DOOR PRIMARY SEAL LH/RH, COVER ASSY WHEEL, PUMP FUEL ASSY, BRAKE PIPE FLUID PIPE STEEL, GEAR PUMP, COMMANDER LIGHT, ASSY TAIL LAMP RH. Estimated value and quantity are not disclosed. Location unspecified; tender emphasizes genuine spare parts, and existence of 16 BoQ items. Aimed at ensuring genuine spare parts supply with OEM/brand alignment and warranty support. A key differentiator is mandatory ISO 9001 certification and service-centre presence in consignee states. The buyer’s ATC requires on-site or carry-in warranties, and a 25% quantity option clause. Unique aspects include vendor-code creation, OEM authorizations, and strict material testing. The procurement emphasizes quality control through Material Test Certificate and lab-based acceptance criteria.

Technical Specifications & Requirements

• Standards & Certifications: ISO 9001 certification required for bidder or OEM; BIS licence and type test/approval certificates must be uploaded; Material Test Certificate to accompany supply; IS 550/related specs not specified but ISTO alignment implied via BIS/ISO requirements.
• Product/Service Context: Genuine spare parts for listed components; items are to be supplied as per bid document specifications; supplier must maintain on-site or carry-in warranty with service centres in each consignee state, or establish centres within 30 days of award.
• Delivery & Warranty: Delivery terms align with option clause allowing ±25% quantity change; delivery starts from last date of original delivery order; extended delivery time formula provided with minimum 30 days; on-site warranty applicability noted.
• Quality & Testing: Material to be tested at Buyer’s lab; test results govern acceptance; ensure OEM authorizations; maintain service-support matrix and toll-free number.
• Brand/OEM & Documentation: Genuine spare parts; OEM must have service capability; provide type test certificates and other prescribed certificates; include EFT documentation for payment setup.
• Site Support: Functional Service Centre in each consignee state required; establishment within 30 days if not existing; payment contingent on documentary evidence.

Terms, Conditions & Eligibility

• EMD & Financials: Not disclosed in data; bidders must align with tender ATC and submit required bank/instrument details per general procurement rules.
• Documents for Bid Submission: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank; upload of all certificates including ISO 9001 and BIS licences; OEM authorizations where applicable.
• Delivery Terms: Option to increase quantity up to 25% during contract; delivery period initiation from last original DO date; extended duration rules apply; minimum 30 days buffer for additional time.
• Payment Terms: EFT-based payments; detailed percentages and schedule to be as per contract; payment release contingent on submission of mandatory documentation and service-centre proof.
• Quality & Penalties: Non-submission of required certificates may lead to rejection; material test results dictate acceptance; penalties or LD clauses not explicitly provided in data.
• ATC Compliance: Genuine spare parts only; service-centre/AFS escalation matrix required; dedicated toll-free service line to be established.