SMPS 400 WATTS,EXTERNAL DVDRW DRIVE,PRINTER HEAD EPSON-2090,HDD 500GB,LAN CARD INTEX,MAINTENANCE BO
Indian Army
JALPAIGURI, WEST BENGAL
Posted:
23 December 2025
Closed:
2 January 2026
GEM
GEM
Indian Army Department Of Military Affairs Procurement: HP 419 Ink Tank Printer Head, Monitors, SSDs, Printer Scanners Maintenance Box, SMPS Tender 2026
Bid Publish Date
10-Jan-2026, 1:44 pm
Bid End Date
20-Jan-2026, 2:00 pm
Location
Progress
Issue10-Jan-2026, 1:44 pm
AwardPending
Quantity
13
Category
HP 419 INK TANK PRINTER HEAD
Bid Type
Single Packet Bid
Key Highlights
- • ISO 9001 certification mandatory for bidder or offered OEM
- • OEM/Authorized Seller of imported products must have registered Indian office for after-sales support
- • Quantity variation clause: ±25% at contract placement and during currency
- • Delivery period adjustments based on option clause with specified calculation
- • Scope: supply-only; no installation; all-in-cost bid pricing
- • Six BOQ items; exact quantities not specified in data available
Tender Overview
The Indian Army, Department Of Military Affairs, seeks procurement of multiple IT peripherals and components including HP 419 INK TANK PRINTER HEAD, monitors, solid state drives (SSDs), printer scanner units, maintenance boxes, and SMPS. The BOQ lists 6 items, with no explicit quantities published. The contract language allows a ±25% quantity variation at placement and during currency, using contracted rates. ISO 9001 certification is mandatory for bidders or OEMs. The scope is strictly supply-only, with after-sales service obligations driven by the OEM’s India presence and certificate requirements. The procurement emphasizes standardized components and OEM-backed support. Unique terms include the option clause for quantity and extension timing, and the requirement for ISO 9001 accreditation across offered products. This tender targets defense-sector reliability and interoperability for IT equipment spares and ancillary items, with emphasis on certified suppliers and compliant after-sales support, underlining the importance of a robust supply chain.
Technical Specifications & Requirements
- Product/Category: HP 419 INK TANK PRINTER HEAD, MONITOR, SSD, PRINTER SCANNER UNIT, MAINTENANCE BOX, SMPS
- Standards/Certifications: ISO 9001 certified bidder or OEM; OEM registration for imported products with India after-sales service capability
- Supply Type: Goods-only scope; no installation services stated
- BoQ: 6 items in total; exact quantities not disclosed
- Delivery/Support: India-based after-sales support requirement; certificate evidence to be submitted
- OEM/Brand: Explicit OEM or Authorized Seller requirements for imported items with local office
Terms, Conditions & Eligibility
- EMD/Financials: Not disclosed in provided data; bid documents require standard certificates
- Delivery Time: Delivery period terms referenced via option clause; needs alignment with extension formula
- Option Clause: Quantity may increase up to 25% during contract and at placement; extended delivery time calculation applies
- Warranty/Support: ISO 9001 compliance and OEM authorizations imply ongoing post-sales support
- Documentation: Mandatory certificates and documents must be uploaded; lack thereof may lead to rejection
- Other: Importer/OEM must have registered India presence for after-sales service; bidders must comply with ATC/Corrigendum requirements
Key Specifications
-
HP 419 INK TANK PRINTER HEAD
-
MONITOR
-
SOLID STATE DRIVE (SSD)
-
PRINTER SCANNER UNIT
-
MAINTENANCE BOX
-
SMPS
Terms & Conditions
-
Option clause allows ±25% quantity adjustment
-
ISO 9001 certification required for bidder or OEM
-
India-based after-sales service requirement for imported goods
Important Clauses
Payment Terms
Not specified in data; standard bid terms to be confirmed in bid document
Delivery Schedule
Delivery period governed by option clause with calculated extension time
Penalties/Liquidated Damages
Not specified in data; penalties typically apply per standard government terms
Bidder Eligibility
-
ISO 9001 certified bidder or OEM must be involved
-
Authorized importer/seller with India-based after-sales support
-
Experience in supplying IT peripherals and related components
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(Historical Results)
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Closed:
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GEM
Tender Results
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Bill of Quantities (BOQ)
6 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | HP 419 INK TANK PRINTER HEAD | IT MAINTENANCE EQPT | 1 | nos | tssoffice2 | 15 |
| 2 | MONITOR | IT MAINTENANCE EQPT | 1 | nos | tssoffice2 | 15 |
| 3 | SOLID STATE DRIVE | IT MAINTENANCE EQPT | 1 | nos | tssoffice2 | 15 |
| 4 | PRINTER SCANNER UNIT | IT MAINTENANCE EQPT | 1 | nos | tssoffice2 | 15 |
| 5 | MAINTENANCE BOX | IT MAINTENANCE EQPT | 1 | nos | tssoffice2 | 15 |
| 6 | SMPS | IT MAINTENANCE EQPT | 8 | nos | tssoffice2 | 15 |
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card of bidder
3
Experience certificates for similar supply
4
Financial statements (audited) for last 2-3 years
5
EMD/Security deposit documentation (as applicable by tender)
6
Technical bid documents and BOM for offered items
7
OEM authorization letters or distributor certificates
8
ISO 9001 certificate (bidder or OEM)
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for Indian Army tender in 2026 for IT peripherals?
Bidders must meet ISO 9001 certification, provide OEM authorization, submit GST/PAN and financial statements, and attach EMD if required. The bid covers six items including printer heads, monitors, SSDs, scanner units, maintenance boxes and SMPS with India-based after-sales support. Ensure on-time documentation and compliance with option clause terms.
What documents are required for Army IT peripherals tender in 2026?
Submit GST, PAN, experience certificates, financial statements, EMD documentation, technical bid, OEM authorizations, and ISO 9001 certificates. Importantly, provide evidence of India-based after-sales support from OEM or authorized seller to avoid rejection.
What standards are mandated for equipment in this defence tender?
Bidders must hold ISO 9001 certification for the bidder or the offered OEM; imported items require OEM authorization and a registered Indian office for after-sales service as part of compliance.
When is delivery expected under the option clause in this tender?
Delivery timing follows the option clause: quantities can vary by up to 25% at contract placement and during currency. The extension is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.
What is the scope of supply for this Army procurement?
The scope is restricted to supply of goods only, covering HP printer head, monitor, SSD, printer scanner unit, maintenance box, and SMPS, with no installation services included in the bid.
What is required for OEMs offering imported products?
OEMs must have a registered Indian office to provide after-sales service; bidder must upload this certification; ensure the OEM is the authorized seller for reliable service and warranty support.
What is the eligibility for experience and turnover in this tender?
While exact turnover thresholds aren’t disclosed, bidders should demonstrate prior experience in supplying similar IT peripherals and maintain verifiable financials; ISO 9001 certification is a non-negotiable eligibility criterion.
Which items are included in the BOQ for this Army tender?
The BOQ comprises six items: HP 419 INK TANK PRINTER HEAD, MONITOR, SOLID STATE DRIVE, PRINTER SCANNER UNIT, MAINTENANCE BOX, and SMPS; exact quantities are not disclosed in the provided data.
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Documents 4
GeM-Bidding-8824549.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS