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Centralized Personnel Information System CPIS Information Boards & Flex Posters Tender Jammu & Kashmir 2026

Bid Publish Date

16-Jun-2026, 6:44 pm

Bid End Date

26-Jun-2026, 7:00 pm

EMD

₹5,000

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Progress

Issue16-Jun-2026, 6:44 pm
AwardPending
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Quantity

1330

Category

Flex Posters / Banners (V2)

Bid Type

Two Packet Bid

Categories 3

BANNERS WORSHIP MATERIALS CREATIVE DESIGN

Tender Overview

The Centralized Personnel Information System (CPIS) of the Information And Public Relations Department, Jammu & Kashmir, is seeking procurement of Information Boards and Flex Posters / Banners (V2) (Q4) along with related Information/Illustration Boards (V2) (Q3). The tender specifies an EMD of ₹5,000 and requires the vendor to be registered in the UT of Jammu & Kashmir with an in-state service office. Submissions must include GST, PAN, Aadhaar, and relevant experience documents; rate quotes should be all-inclusive of taxes. A non-blacklisting affidavit on ₹100 stamp paper is mandatory, and bidders must provide past performance evidence and a sample from qualified bids. The option clause allows quantity changes up to ±25%, with extended delivery managed by the original delivery period formula. Unique in-state presence and supplier credibility are emphasized. CPIS procurement in Jammu & Kashmir focuses on in-region suppliers capable of delivering physical boards and banners with the specified dimensions and frame materials.

Technical Specifications & Requirements

  • Category: Physical Characteristics – Type of Information Board
  • Material: Frame material not specified; vendor must supply all materials
  • Dimensions:
    • Total Width of the Board (in feet)
    • Total Height of the Board (in feet)
    • Thickness of Board (in mm)
  • Related Product References: Flex Posters / Banners (V2) (Q4) and Information Boards or Illustration Board (V2) (Q3)
  • Items to be provided by vendor; sample submission requirement for qualification; weather-resistant or display-specific quality implied by sample clause
  • EMD and tax-inclusive pricing to be reflected in bid; documentation includes GST/PAN/Aadhaar for compliance

Terms, Conditions & Eligibility

  • EMD: ₹5,000 (as bid security)
  • Delivery Terms: Bulk quantity option enables ±25% variation; delivery period calculated from last original delivery order date
  • In-State Presence: Office of Service Provider must be located in Jammu & Kashmir; vendor must be registered in JK UT
  • Documentation: GST, PAN, Aadhaar uploaded; non-blacklisting affidavit on ₹100 stamp paper
  • Past Performance: Evidence of at least three similar procurement performances; sample submission required
  • Rates: All-inclusive of taxes; ensure alignment with extended delivery rules and option clause

Key Specifications

    • Product category: Information Boards and Flex Posters / Banners (V2) (Q4) with corresponding Information/Illustration Boards (V2) (Q3)
    • Dimensions: Total Width (ft), Total Height (ft), Thickness (mm)
    • Frame material: Material of Frame (not specified; vendor to supply)
    • Delivery: Option clause enabling ±25% quantity variation; delivery period logic tied to original delivery period
    • Compliance: Rates inclusive of taxes; GST, PAN, Aadhaar documentation required; in-state JK service office required

Terms & Conditions

  • EMD of ₹5,000 required; bid security to be submitted with proposal

  • Vendor must be registered in UT of Jammu & Kashmir and maintain in-state service office

  • Rates must include all taxes; GST/PAN/Aadhaar to be uploaded; non-blacklisting affidavit mandatory

  • Option clause allows ±25% quantity change; delivery time calculated from last original order date

Important Clauses

Payment Terms

Rates inclusive of all taxes; no separate tax adjustments indicated; downstream payments contingent on contract terms

Delivery Schedule

Delivery period adjustments governed by option clause; additional time computed by (Increase/Original) × Original delivery period with a 30-day minimum

Penalties/Liquidated Damages

Not explicitly stated; implied through delivery extensions and performance-based commitments in option clause

Bidder Eligibility

  • Must be registered in the UT of Jammu & Kashmir

  • Office of Service Provider located in Jammu & Kashmir

  • Submission of GST, PAN, Aadhaar and non-blacklisting affidavit

  • Minimum 3 past performance projects of similar procurement with samples

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Flex Posters / Banners (V2) (Q4) , Information Boards or Illustration Board (V2) (Q3)

Authority Records

INFORMATION AND PUBLIC RELATIONS DEPARTMENT

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End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

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Documents 3

GeM-Bidding-9477581.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Physical Characteristics Type of Information Board Printed Vinyl on Sun Board
Physical Characteristics Material of Frame NA (for without frame)
Dimensions Total Width of the Board (in foot) 5.0
Dimensions Total Height of the Board (in foot) 4.0
Dimensions Thickness of Board (in mm) 6

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Aadhaar Card

4

EMD submission document for ₹5,000

5

Experience certificates for similar information boards or banners (minimum 3 projects)

6

Non-blacklisting affidavit on ₹100 stamp paper

7

Vendor registration in the UT of Jammu & Kashmir

8

Technical bid documents and product samples for qualification

Frequently Asked Questions

How to bid for CPIS information boards tender in Jammu and Kashmir 2026?

Bidders must submit GST registration, PAN, Aadhaar, and an EMD of ₹5,000. Provide at least 3 past performance records with samples, and confirm in-state service office presence in JK. Upload non-blacklisting affidavit and vendor registration in JK UT to participate.

What documents are required for CPIS information boards tender in JK?

Required documents include GST certificate, PAN, Aadhaar, EMD payment proof, three past performance certificates, non-blacklisting affidavit, JK vendor registration, and technical bid samples. Ensure all documents are uploaded with the bid submission.

What are the technical specifications for information boards in this tender in JK?

Specifications cover Type of Information Board, Frame material, and dimensions: Total Width (ft), Total Height (ft), Thickness (mm). Vendor must supply all materials and provide a sample for qualification; no numeric frame material is specified.

When is the delivery deadline for information boards in this JK tender 2026?

Delivery timing follows the original delivery order with an option to extend by up to 25% of the contracted quantity; extended time depends on the formula (Increased quantity/Original quantity) × Original delivery period, minimum 30 days.

What is the EMD amount and payment terms for JK information boards tender?

EMD is ₹5,000. Rates must be inclusive of all taxes. Payment terms are governed by contract; ensure submission of tax-compliant invoices and any applicable statutory deductions as per JK procurement policies.

What eligibility criteria ensure compliance for CPIS posters procurement in JK?

Eligibility requires JK UT registration, in-state service office, GST/PAN/Aadhaar, and no blacklisting. Demonstrated experience with at least three relevant projects and submission of samples are additionally required to qualify.

What is required for sample submission in this JK tender for posters?

Qualified bidders must submit samples of information boards or banners as part of the bid. The sample aids qualification; ensure it reflects the specified dimensions and frame material expectations as inferred from the tender data.

What brand or material standards are specified for frame and boards in JK tender?

The tender lists no explicit frame material or brand. Vendors must supply all materials and ensure compliance with in-state procurement norms; samples should align with the general display quality implied by the information boards requirement.

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