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Indian Army Photo Frames & Ceremonial Items Tender Ambala Haryana 2026 - ISI/AAA Spec Compliant Procurement

Bid Publish Date

09-Jan-2026, 8:20 pm

Bid End Date

19-Jan-2026, 9:00 pm

Location

AMBALA , HARYANA

Progress

Issue09-Jan-2026, 8:20 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

116

Category

Photo with Frame 2 . 5 x 4 feet

Bid Type

Two Packet Bid

Tender Overview

Organization: Indian Army (Department of Military Affairs) procuring a range of ceremonial and display items including Photo Frame 2.5 x 4 feet, Photo 12 x 18 inch, Photo 15 x 36 inch, Acrylic Sheet 3 x 1.5 inch, Photo Frame 18 x 24 inch, Brass letter Board 4 x 3 feet, Steel Photo Holder Frame, AD Flag 6 x 9 inch, AD Ceremonial Turban, Portraits with frame, Zari Embroidery Flag and Cover, Name Plate, DSC Token, and Flex with Frame 5 x 4 feet.
Location: AMBALA, HARYANA (133001). BOQ lists Total Items: 13, with item specifics not disclosed. The procurement scope covers display and ceremonial equipment for parade/ceremonial use and associated signage. A key clause allows up to 25% quantity variation during contract and extended delivery timelines, with delivery calculations based on original and extended quantities. Submittal includes vendor-code creation requirements.

Technical Specifications & Requirements

  • Product names and delivery scope derived from title/BOQ items: frames, flags, acronym boards, badges, and related display items.
  • BOQ items: total of 13 items; detailed quantities and unit measures not published.
  • Delivery/option terms: quantity may increase/decrease by up to 25%, delivery period adjustments follow the specified formula, with a minimum of 30 days.
  • Documentation: PAN, GSTIN, canceled cheque, EFT mandate (bank-certified) required for vendor-code creation. No explicit material or performance standards are cited in the available data.
  • Compliance context: procurement appears to emphasize ceremonial display equipment with basic verifiable documents; no IS/ISO specifications are provided in the tender text.

Terms, Conditions & Eligibility

  • EMD/financials: Not specified in the provided data.
  • Delivery timeline: Delivery period is linked to the last date of the original delivery order; extended periods follow the option clause, with proportional time adjustments and a minimum of 30 days.
  • Payment terms: Not mentioned in the provided terms; bidders should anticipate standard government payment processes.
  • Documents required: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by Bank for vendor-code creation.
  • Experience/eligibility: explicit experience criteria are not listed; bidders must comply with the option-clause and documentary submissions.
  • Other conditions: Right to modify quantity by up to 25% during and after contract, as per clause 1; bidders must adhere to these terms.

Key Specifications

  • Product/service names: Photo Frames, Acrylic Sheet, Brass/Steel signage, Flags, Turbans, Name Plates, DSC Tokens, Flex with Frame

  • Quantities: total 13 items in BOQ; exact quantities not disclosed

  • Est. value: not published

  • Experience: not explicitly stated

  • Quality/standards: not specified

  • Delivery: option to vary quantity by 25%; delivery period tied to original last-date; minimum 30 days

  • Warranty/AMC: not specified

Terms & Conditions

  • Option clause allows ±25% quantity variation at contracted rates

  • Delivery period adjusts based on quantity changes with minimum 30 days

  • Vendor-code creation requires PAN, GSTIN, cancelled cheque and EFT mandate

Important Clauses

Payment Terms

Not specified in tender; bidders should anticipate standard government payment terms and ensure compliance with EFT mandates.

Delivery Schedule

Delivery period to commence from the last date of original delivery order; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days.

Penalties/Liquidated Damages

Not specified in the provided data; bidders should review contract terms for LD provisions if published later.

Bidder Eligibility

  • Adequate financial capacity to supply 13 items of ceremonial/display goods

  • Ability to furnish PAN, GSTIN, and EFT mandate with bid

  • Willingness to accept 25% quantity variation and related delivery adjustments

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Bill of Quantities (BOQ) 13 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Photo with Frame 2 . 5 x 4 feet Photo with Frame 2 . 5 x 4 feet 1 nos 2ic_1461 15
2 Photo 12 x 18 inch Photo 12 x 18 inch 36 nos 2ic_1461 15
3 Photo 15 x 36 inch Photo 15 x 36 inch 1 nos 2ic_1461 15
4 Acrylic Sheet 3 x 1 . 5 inch Quotation Acrylic Sheet 3 x 1 . 5 inch Quotation 1 nos 2ic_1461 15
5 Photo frame 18 x 24 inch Photo frame 18 x 24 inch 4 nos 2ic_1461 15
6 Brass letter Board 4 x 3 feet Brass letter Board 4 x 3 feet 1 nos 2ic_1461 15
7 Steel Photo Holder Frame Steel Photo Holder Frame 25 nos 2ic_1461 15
8 AD Flag 6 x 9 inch AD Flag 6x9 inch 24 nos 2ic_1461 15
9 AD Ceremonial Turban AD Ceremonial Turban 12 nos 2ic_1461 15
10 Portraits pictures with frame Portraits pictures with frame 3 nos 2ic_1461 15
11 Zari Embroidery Flag and Cover and Name Plate Zari Embroidery Flag and Cover and Name Plate 2 nos 2ic_1461 15
12 DSC Token DSC Token 2 nos 2ic_1461 15
13 Flex with Frame 5 x 4 feet Flex with Frame 5 x 4 feet 4 nos 2ic_1461 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate copy certified by Bank

5

Any vendor-code creation documentation requested by the buyer

Frequently Asked Questions

How to bid for the Indian Army ceremonial items tender in Ambala?

Bidders should prepare PAN, GSTIN, cancelled cheque and EFT mandate; submit vendor-code creation documents with the bid. The tender allows a 25% quantity variation and requires adherence to the delivery formula based on original and extended periods. Ensure all 13 BOQ items are covered by compliant frames and accessories.

What documents are required for the Ambala ceremonial tender submission?

Required documents include PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by a Bank. Additional vendor-code creation documentation may be requested. Ensure scans are legible and notarized where applicable, and attach any organisation-specific forms requested by Indian Army.

What are the key delivery terms for Ambala photo frame procurement?

Delivery terms state the period begins after the original delivery order; if quantities increase, time scales are adjusted by the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. This governs all 13 BOQ items.

Which items are included in the 13-item BOQ for the Ambala tender?

The BOQ comprises 13 ceremonial/display items including Photo Frames (various sizes), Acrylic Sheet, Brass and Steel frames, Flags, Turban, Portraits, Zari Embroidery items, Name Plates, DSC Token, and Flex with Frame; precise quantities are not disclosed in the data.

What standards or quality requirements are specified for these items?

No explicit IS/ISO standards or quality specifications are listed in the current tender text; bidders should await addenda or contract terms for standards, while ensuring that items meet basic dimensional and finish requirements typical for ceremonial usage.

When is the submission deadline for the Ambala ceremonial tender?

The available data does not publish an explicit bid deadline; bidders should monitor procurement portals for bid windows and any published amendments that specify the last date for bid submission and pre-bid queries.

What are the payment terms for supply of ceremonial items by Indian Army?

Payment terms are not specified in the provided terms; bidders should anticipate standard government payment practices, potentially post-delivery or milestone-based, and ensure compliance with EFT mandates to enable timely payments.

How to verify eligibility for supplying the Ambala ceremonial items?

Eligibility hinges on the ability to supply 13 identified items, submission of PAN, GSTIN, and EFT mandate, and acceptance of the 25% quantity variation; bidders should demonstrate capacity to fulfill multiple frame sizes, flags, and signage with reliable fabrication partners.

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