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Administrative Reforms Government Of Odisha IT Equipment Tender 2026 - All in One PC High End Laptop Multifunction Printer ISO 9001

Bid Publish Date

20-Feb-2026, 3:35 pm

Bid End Date

02-Mar-2026, 4:00 pm

Location

NABARANGPUR , ODISHA

Progress

Issue20-Feb-2026, 3:35 pm
Corrigendum20-Feb-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

10

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Categories 3

LAPTOP MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

The Administrative Reforms wing of the Government of Odisha invites bids for ICT hardware comprising All in One PC (V2), High End Laptop - Notebook (Q2), and Multifunction Printer (Print, Scan, Copy) (Q2). The scope includes supply, installation, testing, commissioning and operator training, with statutory clearances if required. The buyer reserves an option to adjust quantities up to 25%, and delivery timelines shift accordingly. The procurement emphasizes OEM certification, ISO 9001 compliance, and material testing at the buyer’s lab to determine acceptance. Location is Odisha, with a focus on standardized, certified devices suitable for government operations, including preloaded operating systems and certified hardware.

Technical Specifications & Requirements

  • Product categories: All in One PC (V2), High End Laptop, Multifunction Printer
  • Key technical facets include: processor details, RAM (GB), storage capacity, display size, ports, keyboard/mouse connectivity, and printer capabilities (print speed per ISO/IEC 24734 for various formats and duplexing)
  • Operating system preloaded with certification; RAM type and storage drive capacity specified; auto duplexing for printing; document feeder and main paper tray details
  • Mandatory standards and testing: ISO 9001 certification for bidder or OEM; Material Test Certificate; OEM authorization and local warranty signed with the local business manager; vendor assessment and EOL documentation; trade license, GST, PAN, and inclusion of statutory clearances optional
  • Delivery and training: supply, installation, commissioning, operator training; statutory clearances if applicable

Terms, Conditions & Eligibility

  • EMD details: not disclosed in provided data; bidders must ensure deposit as per GeM terms
  • Qualification: bidders must hold ISO 9001 certification; material test certificates required; demonstrate OEM authorization and local warranty arrangements
  • Purchasing preference: MSE reservation for eligible State of Odisha bidders; only OEM manufacturers qualify for state preference; traders excluded
  • Delivery scope: entire bid price must cover installation, testing, commissioning, and operator training; option for quantity variation up to 25% at contracted rates
  • Documentation: GST, PAN, experience certificates, financial statements, EMD documents, technical compliance certificates, OEM authorizations; submit through bid portal

Key Specifications

  • Product/service: All in One PC (V2); High End Laptop; Multifunction Printer

  • Estimated value and quantities: not disclosed

  • Experience: OEM with ISO 9001; local warranty arrangement

  • Quality/compliance: Material Test Certificate; ISO 9001; preloaded OS with certification

  • Delivery: installation, testing, commissioning, training

Terms & Conditions

  • Option to increase/decrease quantity by 25% at contract and during currency

  • Scope includes supply, installation, testing, commissioning, and operator training

  • Mandatory ISO 9001 certification and Material Test Certificate

  • MSE purchase preference for Odisha state manufacturers; traders excluded

  • Delivery timeline linked to original and extended delivery periods

Important Clauses

Payment Terms

Not specified in data; ensure payment terms align with government norms and contract; verify in final bid document

Delivery Schedule

Delivery period linked to original delivery order; option-based extension calculations per clause; minimum 30 days extension rule

Penalties/Liquidated Damages

Not explicitly provided; refer to contract playbook and delivery milestone penalties if applicable

Bidder Eligibility

  • Must hold ISO 9001 certification (bidder or OEM)

  • Must provide Material Test Certificate with supply

  • Must have OEM authorization and local warranty arrangement

Documents 5

GeM-Bidding-9019579.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
Description Description of store All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description Processor Number Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core Ultra 9 285 Or higher
Input Devices Mouse Connectivity Wired, Wireless Or higher
Input Devices Keyboard Connectivity Wired, Wireless Or higher
Operating System Operating System (Factory Preloaded with Certification) Linux, DOS or Equivalent, Windows 10 Shape the Future, Windows 11 Home, Windows 11 Professional
Memory Type of RAM DDR4, DDR5 Or higher
Memory RAM Size (GB) 8, 16, 32
Storage Type of Storage Installed with the System NVMe SSD, SATA SSD
Storage Storage Capacity (in GB) 512, 1024, 2048
Display Display Size - Diagonal (in Inches) 48.1 - 53 (18.94" - 20.87"), 53.1 - 58 (20.91" - 22.83"), 58.1 - 63 (22.87" - 24.8"), 63.1 - 68 (24.84" - 26.77"), 68.1 - 73 (26.81" - 28.74"), 73.1 - 78 (28.78" - 30.71"), 78.1 - 83 (30.75" - 32.68"), 83.1 - 88 (32.72" - 34.65")
Ports Number of Ports 1-HDMI, 1-DP, 1-USB 3.0 TYPE A, 1-USB TYPE C, 2-USB TYPE C, Universal Audio Jack, 1- RJ-45 (10/100/1000 Ethernet Port), 1- VGA, 1-USB 3.1 Gen 2 TYPE A, 1-USB 3.1 Gen 1 TYPE A, 2-USB 3.0 TYPE A, 2-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 1-USB 3.1 Gen 1 TYPE C, 2-USB 3.1 Gen 1 TYPE C, 1-USB 3.2 Gen 2 TYPE C, 2-USB 3.2 Gen 2 TYPE C, 2- HDMI
Generic Stand Standard, Height Adjustable, Swivel and Pivot, Height Adjustable and Swivel and Pivot

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar ICT hardware deployments

4

Financial statements (latest audited)

5

EMD/security deposit documentation

6

Technical bid documents demonstrating ISO 9001 compliance

7

OEM authorization letters

8

Trade license and vendor assessment report

9

Import–Export Code (IEC) and Odisha EIN (if applicable)

10

Material Test Certificate to be included with supply

Corrigendum Updates

1 Update
#1

Update

20-Feb-2026

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for ICT hardware tender in Odisha procurement 2026?

Bidders must ensure ISO 9001 certification, provide Material Test Certificates, OEM authorizations, GST and PAN, and submit EMD documents. The scope covers supply, installation, testing, commissioning, and operator training for All in One PCs, high-end laptops, and multifunction printers. Follow portal guidelines precisely.

What documents are required for Odisha government ICT tender submission 2026?

Required items include GST certificate, PAN, experience certificates for similar deployments, latest financial statements, EMD documentation, technical compliance certificates, OEM authorizations, trade license, vendor assessment, and Material Test Certificate to accompany the supply.

What are the technical standards for the bid 2026 Odisha procurement?

Bidders must meet ISO 9001 certification; preloaded operating system with certification; Material Test Certificate; ISO/IEC 24734 performance metrics may be reference for printers; ensure OEM authorization and local warranty arrangements.

When is delivery expected for Odisha ICT equipment procurement 2026?

Delivery schedule ties to the original delivery order plus potential extensions; additional time follows a calculated formula ((increased quantity/original quantity) × original delivery period) with a minimum of 30 days.

What is the EMD requirement for this Odisha tender 2026?

Explicit EMD amount is not disclosed in the provided data; bidders should prepare standard EMD per GeM guidelines and ensure submission with bid package.

Who qualifies for the state micro and small enterprise reservation in Odisha?

MSEs with valid Udyam Registration and online validation are eligible; only OEM manufacturers may claim the benefit; traders/resellers are excluded from this procurement.

What does scope of supply include for the Odisha ICT bid 2026?

Scope includes delivery, installation, testing, commissioning, training of operators, and providing any required statutory clearances; bid price should include all components, services, and training.

Which devices are covered under the Odisha General Administration ICT tender 2026?

Devices include All in One PC (V2), High End Laptop, and Multifunction Printer with print, scan, and copy capabilities; all must be ISO 9001 compliant with preloaded OS and vendor-installed certifications.

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