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Public Works Department Jammu and Kashmir IT Equipment Tender PoONCH 2026 – All in One PC, Laptops & Multifunction Printer with 25% Quantity Option

Bid Publish Date

18-Feb-2026, 6:51 pm

Bid End Date

28-Feb-2026, 7:00 pm

Location

POONCH , JAMMU AND KASHMIR

Progress

Issue18-Feb-2026, 6:51 pm
AwardPending
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Quantity

6

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Categories 3

LAPTOP MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

The Public Works Department, Jammu & Kashmir, invites bids for IT hardware including All in One PC (V2), Entry and Mid Level Laptop notebooks, and a Multifunction Printer (Print/Scan/Copy) for deployment in PoONCH, Jammu & Kashmir (postal code 185101). Tender scope covers core computing devices with configurable storage, RAM, and display specifications, plus scanning/printing capability. The procurement features a 25% option clause allowing quantity variation during contract execution, with delivery timelines linked to the original and extended delivery periods. No BOQ items are listed, and the estimated value and EMD details are not disclosed in the current data.

Technical Specifications & Requirements

  • Product categories: All in One PC (V2), Entry/Mid Level Laptop, Multifunction Printer
  • Core features include: Factory preloaded Operating System certification, RAM type and size unspecified, storage type and capacity unspecified
  • Printer specs include: ISO/IEC 24734 speeds for A4 (monochrome and color), A3 speeds (mono/color) and auto duplexing, with Original Document Feeder and multiple paper trays
  • Connectivity details listed as part of device capabilities; display size and laptop form-factor details to be confirmed
  • Requirements emphasize standard-compliant hardware with basic input devices (mouse/keyboard) and standard ports
  • Standards/quality terms include: ISO/IEC 24734 for print speed; OS preloads; generic mention of certification for factory-loaded software

Terms & Eligibility

  • Option Clause: Purchaser may increase/decrease bid quantity up to 25% of bid quantity at contract award; similar adjustment during currency at contracted rates
  • Delivery: Delivery period anchored to last date of original delivery order; extended periods calculated with minimum 30 days, and possible further extension up to original delivery period
  • Compliance: Bidders must strictly comply with option clause and delivery logic; detailed delivery scheduling to be finalized with contract
  • Procurement context: No explicit dates, location-specific deployment in PoONCH; terms require adherence to buyer’s opt-in quantity adjustments
  • Data gaps: EMD amount and estimated value not disclosed in the provided tender data

Key Specifications

    • Product categories: All in One PC (V2), Entry Level Laptop, Mid Level Laptop, Multifunction Printer (Print/Scan/Copy)
    • Operating System: Factory Preloaded with Certification
    • RAM: Type and capacity not disclosed; include compatible modules per OEM guidance
    • Storage: Type and Capacity not disclosed; expect HDD/SSD options
    • Display: Diagonal size in inches to be confirmed; conversion to cm may be required
    • Ports: Number and type of ports to meet typical business needs
    • Printer speeds: ISO/IEC 24734 results for A4 Mono/Color and A3 Mono/Color (PPM)
    • Original Document Feeder: Required for scanning/copying workflows
    • Main paper trays: Number as per device specification
    • Connectivity: Standard interfaces (USB, Ethernet/Wi-Fi) as specified

Terms & Conditions

  • Option to adjust quantity up to 25% during contract; delivery timelines adjust accordingly

  • Delivery period starts from last date of original order; minimum extension 30 days

  • Compliance with factory preloaded OS and specified printing standards is required

  • EMD and estimated value are not disclosed in current tender data

  • No BOQ items are listed; procurement scope relies on device specifications

Important Clauses

Payment Terms

Not specified in data; bidders should await purchaser confirmation of payment schedule and any advance/retention terms

Delivery Schedule

Delivery commences after order date; extended delivery time follows the option clause with minimum 30 days

Penalties/Liquidated Damages

No LD details provided; typical government tenders include LD for late delivery; confirm during bid submission

Bidder Eligibility

  • Proven experience in supplying IT hardware (All in One PCs, laptops, printers) to government or large organizations

  • Valid GST registration and proper financial documentation

  • OEM authorization or authorized reseller status for the proposed models

Documents 5

GeM-Bidding-9008638.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
Description Description of store All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description Processor Number Intel Core i5-12500, Intel Core i5-13400T, Intel Core i7 12700T, Intel Core i5-12600, Intel Core i5-13500T, Intel Core i5-14500T, Intel Core i5-14400, Intel Core i5-13600T, Intel Core i7-13700T, Intel Core i9 12900T, Intel Core i7-12700, Intel Core i7-14700T, Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher
Input Devices Mouse Connectivity Wired, Wireless Or higher
Input Devices Keyboard Connectivity Wired, Wireless Or higher
Operating System Operating System (Factory Preloaded with Certification) Windows 11 Professional
Memory Type of RAM DDR4, DDR5 Or higher
Memory RAM Size (GB) 8
Storage Type of Storage Installed with the System NVMe SSD
Storage Storage Capacity (in GB) 512
Display Display Size - Diagonal (in Inches) 58.1 - 63 (22.87" - 24.8")
Ports Number of Ports 1-DP, 1-HDMI, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 1 TYPE C, 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, Universal Audio Jack
Generic Stand Standard

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience certificates for similar IT hardware procurement

4

Financial statements (last 2-3 years) or financial solvency proof

5

EMD/Security deposit documentation (as applicable per purchaser terms)

6

Technical bid documents and compliance statements

7

OEM authorization or manufacturer’s authorization (where applicable)

8

Any factory preloading OS certification documents

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid on IT equipment tender in PoONCH Jammu and Kashmir 2026?

Bidders should submit GST, PAN, experience certificates, financials, EMD documents, OEM authorizations, and technical compliance. Ensure devices meet factory preloaded OS and ISO/IEC 24734 printing standards. Review option clause allowing 25% quantity variation and prepare delivery schedule accordingly.

What documents are required for PoONCH IT equipment procurement?

Required documents include GST registration, PAN, last 2–3 years of financial statements, experience certificates for similar procurement, EMD submission proof, OEM authorization, and technical bid with OS compliance certificates. Ensure all documents are current and sectioned per bid format.

What specifications govern the printers in this TN tender?

Printers must support ISO/IEC 24734 speeds for A4 monochrome/colors and A3 sizes, include auto duplexing, an Original Document Feeder, and multiple paper trays. Connectivity should include standard USB/Ethernet/Wi-Fi interfaces; OS must be factory preloaded with required certifications.

What is the delivery period and option clause for quantity changes?

Delivery timelines start from the original order's last delivery date; quantity may be adjusted by up to 25%. If extended, the additional time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.

Which organizations and locations are targeted by this tender in 2026?

The procurement is by the Public Works Department, Jammu & Kashmir, for deployment in PoONCH district (185101). Devices include All in One PC (V2), entry/mid laptops, and a multifunction printer for government use in 2026.

What is required for OS certification and device standards?

Devices must have a Factory Preloaded Operating System with appropriate certification. Confirm OEM certification status and compatibility with standard enterprise software. IS/IEC references are anticipated for printers, particularly ISO/IEC 24734 compliance.

Where can I find the EMD and value details for this bid?

EMD amount and estimated value are not disclosed in the provided tender data. Prospective bidders should await official tender documents or contact the issuing authority for exact figures before bid submission.

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