GEM

HAL Hindustan Aeronautics Limited UPS 250 KVA Procurement SUNABEDA Odisha 2025

Posted

24 Oct 2025, 08:47 am

Deadline

19 Nov 2025, 09:00 pm

EMD

₹1,75,000

Location

KORAPUT , ODISHA

Progress

Issue24 Oct 2025, 08:47 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

4

Category

Supply of two numbers of 250 KVA UPS. Qty: 1set as per technical specification.

Bid Type

Two Packet Bid

Categories 4

BATTERY ELECTRONIC BATTERIES LEAD ACID BATTERIES UPS

Tender Overview

Hindustan Aeronautics Limited (Department of Defence Production) invites bids for the supply of two 250 KVA UPS units and related installation, commissioning, and prove-out at the HAL Sukhoi Engine Division, Sunabeda-2, Koraput District, Odisha 763002. The scope includes the supply of SMF VRLA battery banks for the 250 KVA UPS and associated installation, testing, commissioning, and operator training. The bid value implies the procurement of a complete turnkey package, with an EMD of ₹175,000 and a need to adhere to the delivery and invoicing conditions described in the tender terms. A 50% quantity variation right and related delivery-time calculations are embedded in the option clause. The address and GST handling specifics are defined to ensure proper compliance.

Technical Specifications & Requirements

  • Scope of supply: Supply, Installation, Testing, Commissioning (SITC) of 2 nos of 250 KVA UPS; installation of VRLA battery bank; operator training; statutory clearances if any.
  • Battery configuration: SMF VRLA battery bank for 250 KVA UPS; exact voltage/current specs not provided in data.
  • Documentation & invoicing: Invoice must be raised in the name of the consignee with the consignee GSTIN; upload GST invoice scan and GST portal payment screenshot on GeM.
  • Commercial terms: GST as actual or applicable rate with a cap aligned to quoted rate; 50% quantity option; delivery period linked to original delivery order; demurrage at 0.5% of total contract value per day if items not lifted within 48 hours; destruction if not lifted within one month.
  • Scope inclusions: All costs included in bid price (delivery, installation, training, statutory clearances).
  • Identification & compliance: Ensure supplier code, PAN, GSTIN, cancelled cheque, and EFT mandate as part of vendor code creation.

Terms, Conditions & Eligibility

  • EMD: ₹175,000.
  • Delivery & scope: Delivery, installation, testing, commissioning, operator training, and any statutory clearances included in scope.
  • Document submission: Copy of PAN Card, Copy of GSTIN, Copy of cancelled cheque, Copy of EFT mandate certified by bank.
  • Option clause: Purchaser may increase/decrease quantity up to 50% at contract rates; delivery period adjusts proportionally with a minimum of 30 days.
  • Invoicing: GST invoice in consignee name with consignee GSTIN; GST portal payment confirmation required.
  • Demurrage: 0.5% per day; items not lifted within 48 hours may be destroyed after one month.
  • GST advisory: Bidders to verify GST applicability; reimbursement as actuals or capped to quoted GST rate.

Key Specifications

    • Product/service names: 2 x 250 KVA UPS units; SMF VRLA battery bank for UPS
      • Quantities: 2 UPS units; battery bank for 2 units
      • EMD/Value: ₹175,000 (EMD)
      • Delivery/Installation scope: SITC and operator training included
      • Standards/Certifications: Not specified in data
      • Warranty/Support: Not specified in data
      • Delivery location: HAL Sukhoi Engine Division, Sunabeda-2, Odisha 763002
      • Payment terms: GST as actuals or capped to quoted GST rate; payment via GST system with portal evidence
      • Penalties: Demurrage 0.5% per day after 48 hours; destruction after one month if not lifted
      • Option clause: +/-50% quantity with proportional delivery time adjustment

Terms & Conditions

  • EMD required: ₹175,000 as bid security

  • 50% quantity variation allowed during contract

  • Invoice must be in consignee name with GSTIN; GST portal proof required

  • Delivery, SITC, and training included in scope

  • Demurrage: 0.5% of contract value per day; destruction after 1 month

Important Clauses

Payment Terms

GST reimbursement as actuals or at quoted rate; payment supported by GST portal GST invoice and payment screenshot.

Delivery Schedule

Delivery period linked to last date of original delivery order; extended if option clause exercised with minimum 30 days.

Penalties/Liquidated Damages

Demurrage at 0.5% of total contract value per day; destruction after 30 days if items not lifted.

Bidder Eligibility

  • PAN and GSTIN validity

  • Experience in SITC of UPS and battery banks for critical assets

  • Financial capability to mobilize ₹175,000 EMD and complete turnkey installation

AI-Powered Bidder Prediction

Companies most likely to bid

Unlock Bidder Insights

AI predictions on likely bidders

Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

GST invoice and GST portal payment screenshot

6

Evidence of EMD submission (₹175000)

Frequently Asked Questions

How to bid for HAL UPS tender in Odisha 2025?

To bid for HAL Sunabeda UPS tender, ensure you meet EMD ₹175000, provide PAN, GSTIN, cancelled cheque and EFT mandate, submit SITC scope for 2 x 250 KVA UPS with VRLA battery bank, and comply with the 50% quantity option terms; include GST invoice procedures and supplier code creation.

What documents are mandatory for HAL UPS procurement in Odisha?

Mandatory documents include PAN Card, GSTIN, cancelled cheque, EFT Mandate certified by bank, GST invoice and GST portal payment screenshot; attach EMD payment proof and vendor code creation documents as part of bid submission.

What is the EMD amount for HAL 250 KVA UPS tender 2025?

The bid security/EMD required is ₹175,000. Ensure payment compliance and include EMD receipt with your bid; non-submission may lead to bid rejection per tender terms.

What are the delivery and installation expectations for HAL UPS project?

Delivery includes SITC of 2 x 250 KVA UPS units, VRLA battery bank installation, testing, commissioning, and operator training at HAL Sukhoi Engine Division, Sunabeda. Delivery timing follows last date of original order, with extended periods possible under the option clause.

What happens if quantities are increased under the option clause?

The Purchaser may increase quantity by up to 50% at contracted rates; delivery period adjusts proportionally with a minimum 30 days; extensions may occur within the extended delivery window as per clause 4 terms.

What are the GST and invoicing requirements for HAL UPS procurement?

Invoices must be raised in the consignee’s name with their GSTIN; submit scanned GST invoice and GST portal payment screenshot on GeM; GST reimbursement is at actuals or the quoted rate, whichever is lower.

What are demurrage penalties in HAL UPS tender terms?

Demurrage is charged at 0.5% of the total contract value per day if rejected items are not lifted within 48 hours; items not lifted within 30 days may be destroyed with no claim admitted.

What scope of supply is included in the HAL UPS tender?

Scope includes supply, installation, testing, commissioning, and operator training; provision of VRLA battery bank; potential statutory clearances; all costs are included in the bid price.

Similar Tenders

Online UPS (?10 KVA) With Battery Conforming To IS 16242 (Part 1)

Labour and Skills Department Kerala

PALAKKAD, KERALA

View Details

Online UPS (?10 KVA) With Battery Conforming To IS 16242 (Part 1)

Department of Electronics and Information Technology

SOUTH DELHI, DELHI

View Details

Online UPS (?10 KVA) With Battery Conforming To IS 16242 (Part 1)

Local Self Government Department Kerala

ERNAKULAM, KERALA

Est: ₹7.0 L
View Details

Online UPS (?10 KVA) With Battery Conforming To IS 16242 (Part 1)

General Education Department Kerala

KANNUR, KERALA

View Details

Online UPS (?10 KVA) With Battery Conforming To IS 16242 (Part 1)

Department of Military Affairs

CENTRAL DELHI, DELHI

View Details