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Indian Army Office Supplies Tender Visakhapatnam Andhra Pradesh 75gsm A4 Photocopier Paper 2026

Bid Publish Date

05-Feb-2026, 4:54 pm

Bid End Date

16-Feb-2026, 5:00 pm

Value

₹18

Location

VISAKHAPATNAM , ANDHRA PRADESH
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Progress

RA
Issue05-Feb-2026, 4:54 pm
Reverse AuctionCompleted
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

8099

Category

Plain Photocopier Paper Size A4 75gsm

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements explicitly listed for specific toners (HP 88A, Canon 925A, HP12A) and stationery brands
  • • Technical standards: ISI/ISO certifications not specified; adherence to official supply standards implied
  • • Option clause enabling up to 25% quantity variation at contract rates
  • • Mandatory sample testing via AHSP or NABL labs with seller承担 testing charges for external labs
  • • Delivery to official address on first-floor premises with no extra forwarding charges
  • • Blacklist certificate required on 20 Rupees Stamp Paper; state-of-consignee restriction during technical bid
  • • Piecemeal supply not allowed; full-order delivery required within stipulated date

Categories 48

ADHESIVE BITUMINOUS MATERIAL DISTRIBUTOR CLEANING CONSUMABLES ROLL MILL BUCKET COPIER PAPER GLUCOMETER ATTENDANCE MANAGEMENT PAPER MATERIALS BACKHOE HYDRAULIC SHOVEL ANGLE BRACKETS ELECTRON TUBE MARKING TOOLS COMPUTER PRINTERS ENVELOPE CLEANING COMPOUNDS SCISSOR PRINTER PARTS AND ACCESSORIES MACHINE COMPRESSED SHEET STAPLER PLASTIC COMPUTER PERIPHERAL BATTERY LASER PRINTERS BAMBOO ATTENDANCE RECORDING PAPER ROLL BALL PEN POWER BOX ENERGY METER ALPHABET STAMPS CARTRIDGE PRINTER ELECTRIC ROPE SHOVEL WATER METERS BOOK CUTTER CONSTRUCTION ELECTRIC METER PEN BOX FILE HARDWARE AND FASTENERS LOADER AUTOMOTIVE CLEANERS PRINTING AND WRITING PAPER METER READING WORK

Tender Overview

Indian Army through the Department of Military Affairs invites bids for a broad range of office supplies to support routine administrative needs in Visakhapatnam, Andhra Pradesh. The scope includes Plain Photocopier Paper size A4 75gsm, FS Legal 75gsm, assorted envelopes, writing instruments, toner cartridges (HP, Canon), stationery, and related consumables listed in the procurement catalog. Estimated value is ₹17.99 and the quantity may flex up to 25% during contract execution. The contract requires bulk-supply readiness from a single supplier and emphasizes official delivery to the specified address. A robust pre-dispatch sample/testing regime is indicated, with AHSP or NABL-accredited labs for testing as needed. This procurement targets reliable vendors capable of full-scope supply without piecemeal deliveries, with strict quality expectations and sample approvals prior to bulk supply.

Technical Specifications & Requirements

  • No explicit product-level technical specs are published in the tender data; the scope enumerates a broad catalog of office consumables (paper, envelopes, pens, folders, clips, scales, erasers, filing, clock, CDs/DVDs, cleaning agents, and related items).
  • Estimated value: ₹17.99; item count: 97 entries in the BOQ with non-disclosed individual quantities.
  • Sample testing: advance and bulk samples will be tested at designated AHSP labs or Govt/NABL labs if AHSP facilities are unavailable; testing charges outside AHSP labs borne by seller.
  • Delivery terms cite an option clause allowing up to 25% quantity variation at contracted rates, with delivery-time calculations based on the last order date and extended delivery period rules.
  • Required supplier readiness for complete supply chain, not piecemeal fulfillment, with samples approved prior to full material dispatch.

Terms, Conditions & Eligibility

  • EMD amount: not disclosed in the tender data.
  • Eligibility: PAN, GSTIN, cancel cheque, EFT mandate (bank-certified) to be submitted with bid; bidder must be Indian or authorized to supply to Indian Army.
  • Delivery: extended delivery calculations apply if the option clause is exercised; final delivery schedule linked to last delivery order date with a minimum 30-day extension rule.
  • Payment terms: not explicitly stated; expected per Government procurement norms upon satisfactory delivery and acceptance.
  • Documentation: GST certificate, PAN, sample approvals, and vendor code creation paperwork required; no piecemeal delivery allowed; blacklist certificate submission may be required.

Key Specifications

  • Product category: Office consumables and stationery

  • Quantities: 97 items listed, exact quantities not disclosed

  • Estimated value: ₹17.99

  • Delivery: single-source bulk supply, no piecemeal delivery

  • Testing: advance and bulk sample tested at AHSP or NABL/Govt labs

Terms & Conditions

  • Delivery quantity may vary up to 25% of bid quantity at contract delivery

  • EMD amount not disclosed; bidders to submit PAN, GSTIN, EFT mandate

  • Sample testing required; official supply only after sample approval

Important Clauses

Payment Terms

Not explicitly stated; payment terms typically aligned with government procurement norms and contract completion

Delivery Schedule

Delivery period linked to last order date; option clause may extend by calculated time with minimum 30 days

Penalties/Liquidated Damages

Not explicitly described in summary; likely applicable for late delivery or non-conforming goods per Govt terms

Bidder Eligibility

  • PAN and GST compliance with valid registrations

  • Authorized to supply to Indian Army and compliant with state-of-consignee restrictions

  • Ability to supply the full catalog without piecemeal deliveries and meet sample approval requirements

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Plain Photocopier Paper Size A4 75gsm , Plain Photocopier Paper Size FS Legal 75gsm , Envelope 12 into10 inch 100 Nos Each Pkts , Envelope 15 point 5 into12 point 5 Inner Cloth 100 Each Pkts , Envelope 6 into 4 inch 100 Nos Each Pkts , Envelopes 11 inch into 15 inch100 Nos Each Pkts , Envelope 5 into 3 point 5 Inch 100Nos Each Pkts , Envelope white or brown Size 4 point 5 into 10 point 5 inch 100 Nos Each Pkts , Sketch Pen , Self Adhesive Gum 200ml , Stick on Pads tricolour Flags , Scissor Big , Toner Cartridge HP 88A Original , Toner Cartridge 925A Canon Original , Toner Cartridge HP12A Original , Ball Pen Red , Ball Pen Blue , Gel Pen Blue , Gel pen Pilot V7 , Correction Pen , File Cover , Highlighter Pen , Stapler Pin Small No 10 , Stapler Pin bigl No 24 by 6 , Sharpener , Register Ruled 400 Pages , Register Ruled 240 Pages , Register Ruled 200 Pages , Register Ruled 300 Pages , Bucket Plastic 20 ltrs with Mug , Glass Cleaner 500 ml , Tag long , Pencil , CD RW make , CD R make , CD and DVD Covers Plastic , Gem Clips Plastic , Stamp Pad Medium , Scale Steel 30 CM , Paper Weight Plastic , Urinal Cubes , Soft Broom , Bamboo Stick Broom , Black Phenoly Floor Cleaning 500 ML , Dusting Cloth , Hand Wash , Bathroom Cleaner 500 ML , Cutter Big Size , Tape 1by2 Inch Blue , Tape 1by2 inch Red , Tray Plastic , Water Glass 300 ml Glass Type , Floor Cleaner 500 ML , Stapler Big No 24 by 6 , Stapler Small No 10 , Good Knight Power Active Mosquito Combo Pack Machine , Pen Stand , Floor Wiper , Foot mat , Sutli , Permanent Marker Black and Blue , Toilet Brush , Brother Fax Machine Tonner TN2280 Original , Toner 77A Cartridge Original , Dust Bin Plastic , Tea Cup and Saucer big size , Mouse Pad , Napthaline balls 500 Grms , Calculator 12 digits , Construction Account Book , Baby Indent Book , Mop , Battery AA and AAA , Note Pad 80 pages , Binder Clips 25 mm , Transparent Tape 2 Inch 50 mtrs , Gum Bottles 700 ML , Glue 15 grms , Binder Clips 19 mm , Binder Clips 15 mm , Binder Clips 32 mm , Eraser , Gate pass book as per sample , Deposite vocher asper sample , Issue vocher as per sample , Handing and Taking forms as per sample , Attendance Register , Electric Meter Reading Card as per sample , Digital Wall Clock , Cash Book Register , Room Fresher Godrej Autometic refill , Punching Machine Big size hole , Ink GI 70 for Canon printer , A1 size White paper roll EPSON , Complient books , Four Flaps File , Box File Tage Type

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Bid Preparation GeM Registration Document Filing

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Documents 4

GeM-Bidding-8803413.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Bill of Quantities (BOQ) 97 Items Sign in for GEM prices

#1

Plain Photocopier Paper Size A4 75gsm

Plain Photocopier Paper Size A4 75gsm

420 reams Delivery: 15 days
#2

Plain Photocopier Paper Size FS Legal 75gsm

Plain Photocopier Paper Size FS Legal 75gsm

330 reams Delivery: 15 days
#3

Envelope 12 into10 inch 100 Nos Each Pkts

Envelope 12 into10 inch 100 Nos Each Pkts

5 pkts Delivery: 15 days
#4

Envelope 15 point 5 into12 point 5 Inner Cloth 100 Each Pkts

Envelope 15 point 5 into12 point 5 Inner Cloth 100 Each Pkts

5 pkts Delivery: 15 days
#5

Envelope 6 into 4 inch 100 Nos Each Pkts

Envelope 6 into 4 inch 100 Nos Each Pkts

5 pkts Delivery: 15 days
#6

Envelopes 11 inch into 15 inch100 Nos Each Pkts

Envelopes 11 inch into 15 inch100 Nos Each Pkts

5 pkts Delivery: 15 days
#7

Envelope 5 into 3 point 5 Inch 100Nos Each Pkts

Envelope 5 into 3 point 5 Inch 100Nos Each Pkts

5 pkts Delivery: 15 days
#8

Envelope white or brown Size 4 point 5 into 10 point 5 inch 100 Nos Each Pkts

Envelope white or brown Size 4 point 5 into 10 point 5 inch 100 Nos Each Pkts

8 pkts Delivery: 15 days
#9

Sketch Pen

Sketch Pen

8 pkts Delivery: 15 days
#10

Self Adhesive Gum 200ml

Self Adhesive Gum 200ml

29 nos Delivery: 15 days
#11

Stick on Pads tricolour Flags

Stick on Pads tricolour Flags

156 pads Delivery: 15 days
#12

Scissor Big

Scissor Big

11 nos Delivery: 15 days
#13

Toner Cartridge HP 88A Original

Toner Cartridge HP 88A Original

50 nos Delivery: 15 days
#14

Toner Cartridge 925A Canon Original

Toner Cartridge 925A Canon Original

40 nos Delivery: 15 days
#15

Toner Cartridge HP12A Original

Toner Cartridge HP12A Original

40 nos Delivery: 15 days
#16

Ball Pen Red

Ball Pen Red

14 nos Delivery: 15 days
#17

Ball Pen Blue

Ball Pen Blue

300 nos Delivery: 15 days
#18

Gel Pen Blue

Gel Pen Blue

95 nos Delivery: 15 days
#19

Gel pen Pilot V7

Gel pen Pilot V7

135 nos Delivery: 15 days
#20

Correction Pen

Correction Pen

31 nos Delivery: 15 days
#21

File Cover

File Cover

1,180 nos Delivery: 15 days
#22

Highlighter Pen

Highlighter Pen

26 pkts Delivery: 15 days
#23

Stapler Pin Small No 10

Stapler Pin Small No 10

148 pkts Delivery: 15 days
#24

Stapler Pin bigl No 24 by 6

Stapler Pin bigl No 24 by 6

96 pkts Delivery: 15 days
#25

Sharpener

Sharpener

43 nos Delivery: 15 days
#26

Register Ruled 400 Pages

Register Ruled 400 Pages

51 nos Delivery: 15 days
#27

Register Ruled 240 Pages

Register Ruled 240 Pages

17 nos Delivery: 15 days
#28

Register Ruled 200 Pages

Register Ruled 200 Pages

56 nos Delivery: 15 days
#29

Register Ruled 300 Pages

Register Ruled 300 Pages

18 nos Delivery: 15 days
#30

Bucket Plastic 20 ltrs with Mug

Bucket Plastic 20 ltrs with Mug

7 nos Delivery: 15 days
#31

Glass Cleaner 500 ml

Glass Cleaner 500 ml

27 nos Delivery: 15 days
#32

Tag long

Tag long

32 bndls Delivery: 15 days
#33

Pencil

Pencil

38 pkts Delivery: 15 days
#34

CD RW make

CD RW make

45 nos Delivery: 15 days
#35

CD R make

CD R make

23 nos Delivery: 15 days
#36

CD and DVD Covers Plastic

CD and DVD Covers Plastic

16 nos Delivery: 15 days
#37

Gem Clips Plastic

Gem Clips Plastic

79 boxs Delivery: 15 days
#38

Stamp Pad Medium

Stamp Pad Medium

12 nos Delivery: 15 days
#39

Scale Steel 30 CM

Scale Steel 30 CM

15 nos Delivery: 15 days
#40

Paper Weight Plastic

Paper Weight Plastic

19 nos Delivery: 15 days
#41

Urinal Cubes

Urinal Cubes

148 nos Delivery: 15 days
#42

Soft Broom

Soft Broom

27 nos Delivery: 15 days
#43

Bamboo Stick Broom

Bamboo Stick Broom

45 nos Delivery: 15 days
#44

Black Phenoly Floor Cleaning 500 ML

Black Phenoly Floor Cleaning 500 ML

55 ltrs Delivery: 15 days
#45

Dusting Cloth

Dusting Cloth

145 nos Delivery: 15 days
#46

Hand Wash

Hand Wash

42 nos Delivery: 15 days
#47

Bathroom Cleaner 500 ML

Bathroom Cleaner 500 ML

66 btls Delivery: 15 days
#48

Cutter Big Size

Cutter Big Size

17 nos Delivery: 15 days
#49

Tape 1by2 Inch Blue

Tape 1by2 Inch Blue

5 nos Delivery: 15 days
#50

Tape 1by2 inch Red

Tape 1by2 inch Red

5 nos Delivery: 15 days
#51

Tray Plastic

Tray Plastic

2 nos Delivery: 15 days
#52

Water Glass 300 ml Glass Type

Water Glass 300 ml Glass Type

12 set Delivery: 15 days
#53

Floor Cleaner 500 ML

Floor Cleaner 500 ML

52 btls Delivery: 15 days
#54

Stapler Big No 24 by 6

Stapler Big No 24 by 6

10 nos Delivery: 15 days
#55

Stapler Small No 10

Stapler Small No 10

14 nos Delivery: 15 days
#56

Good Knight Power Active Mosquito Combo Pack Machine

Good Knight Power Active Mosquito Combo Pack Machine

10 nos Delivery: 15 days
#57

Pen Stand

Pen Stand

22 nos Delivery: 15 days
#58

Floor Wiper

Floor Wiper

7 nos Delivery: 15 days
#59

Foot mat

Foot mat

37 nos Delivery: 15 days
#60

Sutli

Sutli

5 kgs Delivery: 15 days
#61

Permanent Marker Black and Blue

Permanent Marker Black and Blue

40 nos Delivery: 15 days
#62

Toilet Brush

Toilet Brush

10 nos Delivery: 15 days
#63

Brother Fax Machine Tonner TN2280 Original

Brother Fax Machine Tonner TN2280 Original

5 nos Delivery: 15 days
#64

Toner 77A Cartridge Original

Toner 77A Cartridge Original

4 nos Delivery: 15 days
#65

Dust Bin Plastic

Dust Bin Plastic

11 nos Delivery: 15 days
#66

Tea Cup and Saucer big size

Tea Cup and Saucer big size

5 set Delivery: 15 days
#67

Mouse Pad

Mouse Pad

18 nos Delivery: 15 days
#68

Napthaline balls 500 Grms

Napthaline balls 500 Grms

20 pkt Delivery: 15 days
#69

Calculator 12 digits

Calculator 12 digits

20 nos Delivery: 15 days
#70

Construction Account Book

Construction Account Book

30 nos Delivery: 15 days
#71

Baby Indent Book

Baby Indent Book

10 nos Delivery: 15 days
#72

Mop

Mop

14 nos Delivery: 15 days
#73

Battery AA and AAA

Battery AA and AAA

70 nos Delivery: 15 days
#74

Note Pad 80 pages

Note Pad 80 pages

31 nos Delivery: 15 days
#75

Binder Clips 25 mm

Binder Clips 25 mm

45 pkt Delivery: 15 days
#76

Transparent Tape 2 Inch 50 mtrs

Transparent Tape 2 Inch 50 mtrs

24 nos Delivery: 15 days
#77

Gum Bottles 700 ML

Gum Bottles 700 ML

9 btlls Delivery: 15 days
#78

Glue 15 grms

Glue 15 grms

48 nos Delivery: 15 days
#79

Binder Clips 19 mm

Binder Clips 19 mm

44 pkt Delivery: 15 days
#80

Binder Clips 15 mm

Binder Clips 15 mm

30 pkts Delivery: 15 days
#81

Binder Clips 32 mm

Binder Clips 32 mm

59 pkts Delivery: 15 days
#82

Eraser

Eraser

75 nos Delivery: 15 days
#83

Gate pass book as per sample

Gate pass book as per sample

50 nos Delivery: 15 days
#84

Deposite vocher asper sample

Deposite vocher asper sample

50 nos Delivery: 15 days
#85

Issue vocher as per sample

Issue vocher as per sample

50 nos Delivery: 15 days
#86

Handing and Taking forms as per sample

Handing and Taking forms as per sample

50 nos Delivery: 15 days
#87

Attendance Register

Attendance Register

5 nos Delivery: 15 days
#88

Electric Meter Reading Card as per sample

Electric Meter Reading Card as per sample

2,500 nos Delivery: 15 days
#89

Digital Wall Clock

Digital Wall Clock

5 nos Delivery: 15 days
#90

Cash Book Register

Cash Book Register

10 nos Delivery: 15 days
#91

Room Fresher Godrej Autometic refill

Room Fresher Godrej Autometic refill

61 nos Delivery: 15 days
#92

Punching Machine Big size hole

Punching Machine Big size hole

4 nos Delivery: 15 days
#93

Ink GI 70 for Canon printer

Ink GI 70 for Canon printer

21 nos Delivery: 15 days
#94

A1 size White paper roll EPSON

A1 size White paper roll EPSON

5 nos Delivery: 15 days
#95

Complient books

Complient books

100 nos Delivery: 15 days
#96

Four Flaps File

Four Flaps File

100 nos Delivery: 15 days
#97

Box File Tage Type

Box File Tage Type

100 nos Delivery: 15 days

Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

GST registration and financial statements as requested

6

Technical bid documents and OEM authorizations (if applicable)

7

Blacklists certificate on 20 Rupees Stamp Paper

8

Proof of address and consignee eligibility (state of consignee)

Reverse Auction Schedule

Completed

Start

20-Feb-2026, 11:00 am

End

21-Feb-2026, 11:00 am

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1
AADITYA ENTERPRISES   Under PMA
-13-02-2026 16:13:02
2
ANDHRA PAPER SYNDICATE VIZAG   Under PMA
-12-02-2026 14:12:42
3
GS AGENCIES   Under PMA
-12-02-2026 14:21:34
4
HILLS STATIONERS & PRINTERS   Under PMA
-16-02-2026 11:52:41
5
JBD EDUCATIONALS PRIVATE LIMITED   Under PMA
-12-02-2026 14:31:50
6
NEW VINAYAK CORPORATION   Under PMA
-13-02-2026 12:45:47
7
R.S.D. ENTERPRISES   Under PMA
-12-02-2026 13:29:27
8
Rishabh Agencies   Under PMA
-13-02-2026 12:24:03
9
Srivari Sai Enterprises   Under PMA
-14-02-2026 15:01:31
10
TIRTH ENTERPRISES NEEMUCH   Under PMA
-13-02-2026 13:32:24

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1R.S.D. ENTERPRISES(MSE)   Under PMA Winner ₹16,28,189Item Categories : Plain Photocopier Paper Size A4 75gsm,Plain Photocopier Paper Size FS Legal 75gsm,Envelope 12 into1
L2JBD EDUCATIONALS PRIVATE LIMITED (MSE)   Under PMA₹16,70,866Item Categories : Plain Photocopier Paper Size A4 75gsm,Plain Photocopier Paper Size FS Legal 75gsm,Envelope 12 into1
L3AADITYA ENTERPRISES (MSE)   Under PMA₹16,73,244Item Categories : Plain Photocopier Paper Size A4 75gsm,Plain Photocopier Paper Size FS Legal 75gsm,Envelope 12 into1
L4ANDHRA PAPER SYNDICATE VIZAG (MSE)   Under PMA₹17,09,029Item Categories : Plain Photocopier Paper Size A4 75gsm,Plain Photocopier Paper Size FS Legal 75gsm,Envelope 12 into1

🎉 L1 Winner

R.S.D. ENTERPRISES(MSE)   Under PMA

Final Price: ₹16,28,189

Frequently Asked Questions

Key insights about ANDHRA PRADESH tender market

How to bid for Indian Army office supplies tender in Visakhapatnam 2026?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT Mandate; provide OEM authorizations if applicable and complete vendor code creation. Ensure sample testing readiness at AHSP or NABL labs, with bulk-supply capability and adherence to the 25% quantity option clause. Include full catalog coverage and delivery readiness to Visakhapatnam address.

What documents are required for the office supplies tender in Vizag?

Submit PAN, GSTIN, cancelled cheque, EFT Mandate, GST and financial statements, technical bid documents, OEM authorizations, and a blacklist certificate on 20-rupee stamp paper. Ensure delivery address matches the GeM portal requirement and state-consignee eligibility documentation is provided.

What are the technical requirements for office paper and toners in this tender?

No explicit IS/IS/ISO standards listed; catalog-based procurement includes A4 75gsm photocopier paper and FS Legal 75gsm paper, along with HP 88A, Canon 925A, HP12A toners. Ensure compatibility with standard office devices and confirm sample approval prior to bulk supply.

When is delivery expected after order placement for Vizag tender?

Delivery terms allow calculating extended time from the last delivery order date, with a minimum 30-day extension if the option clause is exercised. Final delivery schedule depends on the contracted quantity and delivery order timing to Visakhapatnam premises.

What are the payment terms for the Indian Army supply contract in Visakhapatnam?

The tender summary does not specify exact payment terms; typical government contracts settle after acceptance of goods and completion of delivery. Bidders should anticipate payment upon successful delivery and acceptance, in line with standard Government procurement procedures.

What is the scope of the 25% option clause in this tender?

The purchaser may increase or decrease the ordered quantity by up to 25% at contract rates during ordering and currency of contract. Delivery time adjusts proportionally using the formula (additional quantity/original quantity) × original delivery period, with a 30-day minimum.

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