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Public Works Department Madhya Pradesh Audio Equipment Tender Bhopal 2026: Amplifiers, Speakers, Cables & Racks

Bid Publish Date

22-May-2026, 4:20 pm

Bid End Date

06-Jun-2026, 5:00 pm

EMD

₹20,000

Value

₹19,76,949

Location

BHOPAL , MADHYA PRADESH
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Progress

Issue22-May-2026, 4:20 pm
Technical29-05-2026 18:19:15
Financial
AwardCompleted
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Quantity

237

Category

Amplifiers

Bid Type

Two Packet Bid

Categories 41

SCRAP STRIP LFH CABLE CABINET TELECOM EQUIPMENT ANGLE MACHINE SUPPLY SPEAKER APFC PANEL FALL PROTECTION LANYARD TRANSITION METALS CABLE HOOKUP WIRE AUDIO EQUIPMENT AWM WIRE LOGIC ANALYZER VIBRATORY SCREEN AUDIO CONFERENCING SYSTEM VIBROMETERS POWER WIRE PTFE WIRE TECHNICAL SERVICES AMPLIFIERS BELL CONTROLLER CONDUCTOR AUTOMOTIVE CABLE COMPUTERS ARNO STARTING CONTACTOR AIR COOLED ENGINE SOCKET POWER WATER LEVEL RECORDER WIRE CABLE SUPPLY FAN FUME HOODS CHANNEL POLYMERASE CHAIN REACTION PCR CENTRAL PROCESSING UNIT ATM COILED CABLE

Tender Overview

The Public Works Department, Madhya Pradesh, seeks procurement of audio equipment including amplifiers, speakers, extension cables, microphone cables, audio cables, wall mounting racks, mixers, HDMI cords, conference controllers, Chairman/Delegates mics and related items for deployment in BHOPAL, MP 462001. Estimated contract value is ₹19,769,949 with an EMD of ₹20,000. The bid envisions a flexible quantity clause allowing up to 25% increase/decrease at contracted rates, and delivery timing linked to the original delivery order with a minimum of 30 days. The tender requires DD-based EMD submission to the specified authority and submission of scanned DD with hard copy within 5 days of bid end, along with turnover and past experience proof. This is a multi-item audio equipment procurement under the Public Works Department, MP, with standard statutory submission requirements.

Technical Specifications & Requirements

  • Category: Amplifiers, Speakers, Extension Cables, Microphone Cables, Audio Cables, Wall Mounting Racks, Mixers, HDMI Cords, Conference Controllers, Chairman/Microphones, Delegates Microphones
  • Estimated value: ₹19,769,949; EMD: ₹20,000
  • Option clause: ±25% quantity adjustment at contract time; delivery period adjustments per formula with minimum 30 days
  • EMD submission: Demand Draft in favor of EXECUTIVE ENGINEER, CONTROLLER OF BUILDING, VIDHAN SABHA CAPITAL DIVISION NO 03, PWD BHOPAL; scanned copy with bid and hard copy within 5 days
  • Turnover requirement: average annual turnover for last three years as per bid document; certified audited statements or CA certificate required
  • Past experience: contract/invoice-based proofs or execution certificates acceptable as proof of prior work; at least one valid proof to meet criteria
  • BOQ: 13 items listed; details currently marked N/A, indicating itemized audio equipment scope may follow

Terms, Conditions & Eligibility

  • EMD: ₹20,000 via Demand Draft; submit with bid and provide hard copy within 5 days
  • Turnover: minimum average turnover over last three years as per bid document; provide audited balance sheets or CA-certified turnover
  • Delivery: delivery period linked to last date of original delivery order; option clause allows time extension based on quantity changes
  • Payment terms: not explicitly stated beyond delivery timing; ensure compliance with DD-based EMD submission and delivery milestones
  • Documents: GST, PAN, turnover certificates, contract/experience proofs, and OEM authorizations as applicable; prepare based on buyer terms
  • Eligibility: bidder must meet turnover and past experience proof requirements; factor in 25% quantity variation and delivery extension rules

Key Specifications

  • Estimated value ₹19,769,949

  • EMD ₹20,000

  • Quantity variation up to 25% as per option clause

  • Delivery period minimum 30 days, calculated via (increased quantity ÷ original quantity) × original delivery period

  • DD payment to EXECUTIVE ENGINEER, CONTROLLER OF BUILDING, VIDHAN SABHA CAPITAL DIVISION NO 03, PWD BHOPAL

  • Submission: scanned DD with bid; hard copy within 5 days

Terms & Conditions

  • EMD ₹20,000 payable via Demand Draft with bid submission

  • Turnover proof required: audited balances or CA certificate for last 3 years

  • Delivery window linked to original delivery order with 30-day minimum

  • Bidder must provide past experience proof (contracts/invoices or client certificates)

  • Option clause permits ±25% quantity changes at contracted rates

Important Clauses

Payment Terms

EMD via Demand Draft; scanned copy with bid and hard copy to be delivered within 5 days of bid end date

Delivery Schedule

Delivery period commences from last date of original delivery order; extended periods calculated with 30-day minimum

Penalties/Liquidated Damages

Not explicitly stated in provided terms; consider standard LD as per MP PWD policy

Bidder Eligibility

  • Minimum average turnover as specified in bid document for the last 3 financial years

  • Proof of past experience via contracts/invoices or client execution certificates

  • Ability to submit EMD ₹20,000 via Demand Draft and provide hard copy within 5 days

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Amplifiers , Speakers , Extension Cable , Microphone Cable , AUDIO CABLE , wall mounting rack , Mixer , HDMI cord , conference controller , Chairman MIC , Delegates MIC , SCRAP RETURN

Authority Records

PUBLIC WORKS DEPARTMENT

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Documents 5

GeM-Bidding-9351535.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 13 Items Sign in for GEM prices

#1

Amplifiers

Supply, installation, testing and commissioning of 4X125W class-D amplifier with 4 independent channels and can provide automatic re-settable over current, overload, overheating, overvoltage, under-voltage and DC protection

1 each Delivery: 45 days
#2

Speakers

Supply, installation, testing and commissioning of 20W ceiling speaker with max SPL1M/1W 90dB. Frequency response of 100Hz-20KHz with a dispersion angle of 120 deg. The speaker should have tapings at 20W/10W (With require mounting arrangement)

4 each Delivery: 45 days
#3

Speakers

Supply, installation, testing and commissioning of 20W column speaker with max SPL1M/1W 94dB. Frequency response of 300Hz-15KHz with a dispersion angle of 160 deg. The speaker should have tapings at 20 W / 10 W / 5 W / 2.5 W (With require mounting arrangement)

4 each Delivery: 45 days
#4

Extension Cable

Supply, installation, testing and commissioning of Extension Cable 10 Mtrs. For connection of additional length other than provided in delegate /chairman unit

2 each Delivery: 45 days
#5

Microphone Cable

Supply and fixing of 18 AWG (24/0.20mm) x 2 core ATC copper conductor, PE insulated, core twisted in a circular form, Inner sheathed with moisture Proof Polymer, braid shielded (80%) with ATC copper, outer Jacketed with Matt finish Rugged Flexible PVC.

69 meter Delivery: 45 days
#6

AUDIO CABLE

Supply and fixing of PVC insulated copper flexible speaker wire twin FRLS 1100 Volts as per of approved make.

130 meter Delivery: 45 days
#7

wall mounting rack

Supply, installation testing and commissioning of wall mounting rack, for computer switches complete 12U cabinet wall mounting with 6 point 5 Amp. socket power supply strip and fan, Cable manager, tray as per site requirement

1 each Delivery: 45 days
#8

Mixer

Supply, installation, testing and commissioning of 8-Channel Mixer with Low-cost, high-performance Lexicon effects mixers. 8+2 and 12+2 channel frame sizes. Built-in 24 bit Lexicon digital effects processor. 32 FX settings

1 each Delivery: 45 days
#9

HDMI cord

Supply, installation testing and commissioning of High-Speed HDMI corrosion-resistant connector & braided cable, Supports Ethernet, 3D, 4K video, computers and other HDMI-enabled devices Black as required to complete the job,20 METER

1 each Delivery: 45 days
#10

conference controller

Providing and fixing of conference controller CCSE- CURA-IN (With recording system)

1 each Delivery: 45 days
#11

Chairman MIC

Providing and fixing of delegate unit Microphone Mic Auto Switch-Off Time 75 seconds approx., speaker max. input 300mW

1 each Delivery: 45 days
#12

Delegates MIC

Providing and fixing of delegate unit Microphone Mic Auto Switch-Off Time 75 seconds approx., speaker max. input 300mW

21 each Delivery: 45 days
#13

SCRAP RETURN

Buy Back of Old Conference System with microphone, amplifier cables and speakers

1 each Delivery: 45 days

Required Documents

1

GST certificate

2

PAN card

3

Audited financial statements or CA certificate showing three-year turnover

4

Past experience proof: contract copies with invoices or client execution certificates

5

DD-based EMD submission document and scanned proof

6

Technical compliance documents (if any) and OEM authorizations

7

Hard copy of DD delivered to Buyer within 5 days of bid end date

8

Any additional bid-specific forms as per T&C

Technical Results

S.No Seller Item Date Status
1
M/S PRANAV CONSTRUCTION   Under PMA
-29-05-2026 18:19:15
2
Q2 INFRA   Under PMA
-06-06-2026 15:53:28
3
TECH INDIA   Under PMA
-29-05-2026 17:28:50
4
UNIQUE SERVICES PRIVATE LIMITED   Under PMA
-06-06-2026 11:34:14

Financial Results

Rank Seller Price Item
L1
TECH INDIA   Under PMA
Item Categories : Amplifiers,Speakers,Speakers,Extension Cable,Microphone Cable,AUDIO CABLE,wall mounting rack,Mixer,

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for audio equipment tender in Bhopal MP 2026?

Bidders must submit a DD-based EMD of ₹20,000 with the bid and upload scanned DD proof; ensure hard copy reaches the Buyer within 5 days of bid end. Provide turnover proof for last 3 years and past experience documents as per T&C. Adhere to option clause for quantity variation up to 25%.

What documents are required for MP PWD audio procurement in Bhopal?

Submit GST certificate, PAN, turnover certificates (audited or CA), past experience proofs (contracts/invoices or client execution certificates), EMD DD proof, and any OEM authorizations. Include technical/compliance documents if requested and ensure hard copy DD delivery within 5 days.

What is the EMD amount for the MP audio equipment bid 2026?

The EMD amount is ₹20,000, payable by Demand Draft in favor of EXECUTIVE ENGINEER, CONTROLLER OF BUILDING, VIDHAN SABHA CAPITAL DIVISION NO 03, PWD BHOPAL. Scanned proof must accompany the bid, with the hard copy delivered within 5 days of bid end date.

What delivery terms apply to the Bhopal audio tender 2026?

Delivery period starts from the last date of the original delivery order, with potential extension via the option clause. The additional time follows the formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days, and can extend to the original delivery period as per contract.

What turnover evidence is required for MP audio procurement?

Provide the minimum average annual turnover for the last three years ending 31st March, supported by audited balance sheets or a CA/cost accountant certificate indicating turnover. If the bidder is younger than 3 years, use completed years post-constitution for turnover.

Which items are included in the MP audio equipment BOQ?

The BOQ lists 13 items including amplifiers, speakers, extension cables, microphone cables, audio cables, wall mounting racks, mixers, HDMI cords, conference controllers, Chairman and Delegates microphones. Specific quantities are not disclosed in the provided data; itemization may be clarified in the official tender documents.

What past experience documents are acceptable for MP audio bid?

Acceptable proofs include contract copies with self-certification of execution, client execution certificates, or third-party notes like inspection release. One document should demonstrate fulfillment of the experience criteria, showing contract value and scope of services or supplies.

Are there any special clauses for quantity variation in this tender?

Yes. The purchaser reserves the right to increase/decrease quantity by up to 25% at contracted rates at the time of placement and during the currency of the contract, with delivery time recalculated accordingly.

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