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Vaishali District Panchayats Maps Tender Bihar 2026 - Q4 Generic Map Specifications, 5 KM Service Centre Linkage

Bid Publish Date

05-Jun-2026, 10:05 pm

Bid End Date

16-Jun-2026, 9:00 am

Location

VAISHALI , BIHAR
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Progress

Issue05-Jun-2026, 10:05 pm
AwardPending
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Quantity

5

Bid Type

Two Packet Bid

Tender Overview

Vaishali District Panchayats, under the Department Of Panchayati Raj, seeks supply of generic maps for district-scale use in VAISHALI, BIHAR 843110. The procurement covers map coverage, type of map, language, paper type, GSM, and map size, with no BOQ items currently listed. The 25% quantity option clause and on-site/carry-in warranty implications shape bid strategy. The tender emphasizes establishing a functional service centre within the state within 30 days of award, and a minimum 5 km working service centre radius requirement if applicable. The opportunity requires bidders to align with delivery-flexible terms and ensure capability to meet paper and printing specifications for district maps. This call is focused on basic cartographic outputs rather than complex software or services, with a strong emphasis on post-award service capabilities.

Technical Specifications & Requirements

  • Map Coverage: scope unspecified; expect district-level cartography for Vaishali, Bihar
  • Type of Map: generic map format for printing
  • Language: regional language preference not specified
  • Type of Paper: generic paper type required; no specified brand
  • GSM of Paper: not disclosed; blank gsm requirement not provided
  • Size of Map (in mm): dimensions not specified; bidders should prepare standard map sizes consistent with district mapping outputs
  • Delivery/print quality expectations are tied to standard printing norms; no exact ISO/IS standards are listed. bidders should plan for robust, legible map outputs suitable for government distribution.

Terms, Conditions & Eligibility

  • EMD: not disclosed in data; bidders should verify on inquiry
  • Delivery: 25% quantity variation allowed during contract; delivery period scales with quantity and starts from last delivery order date
  • Service Centre: must have a functional service centre in the state; if not, establish within 30 days of award; payment release upon evidence of service centre
  • Geographic constraint: working service centre within 5 KM radius or as approved by the purchaser
  • Additional terms obligate compliance with option clause and delivery-time calculations, with minimum 30 days for added time and potential extensions up to original delivery period
  • Warranty/Support specifics are contingent on service layout and in-state presence, with emphasis on service availability and post-delivery support

Key Specifications

  • Map Coverage: district-level mapping for Vaishali, Bihar

  • Type of Map: generic printing-ready map format

  • Language: not explicitly specified

  • Type of Paper: generic paper type; no brand specified

  • GSM of Paper: not disclosed

  • Size of Map (in mm): not specified

Terms & Conditions

  • Option Clause allows 25% quantity variation during contract and currency period

  • Functional Service Centre required in-state; establishment within 30 days

  • Payment release contingent on documentary evidence of service centre availability

  • Service Centre within 5 km radius or as approved by purchaser

Important Clauses

Payment Terms

Payment is contingent on submission of evidence of a functional service centre; no explicit advance payment terms disclosed

Delivery Schedule

Delivery quantity may be increased up to 25% of contracted quantity; additional time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in the data; bidders should seek clarity during bid submission

Bidder Eligibility

  • Demonstrated experience in supplying generic maps or district-level cartographic outputs

  • Financial stability evidenced by proper financial statements

  • Ability to establish or show an existing service centre within the state where consignees are located

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Maps (Q4)

Authority Records

PANCHAYATI RAJ DEPARTMENTDISTRICT PANCHAYATS

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Documents 3

GeM-Bidding-9429777.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Map Coverage Indian States / Union Territories
GENERIC Type of Map Political Map
GENERIC Language English
GENERIC Type of Paper Synthetic Paper
GENERIC GSM of Paper 110 gsm
GENERIC Size of Map (in mm) A6 (105 mm X 148 mm)

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar map supply projects

4

Financial statements for the last 2-3 financial years

5

Earnest Money Deposit (EMD) documentation as applicable

6

Technical bid documents demonstrating map printing capabilities

7

OEM authorizations or confirmations (if required by supplier)

8

Proof of functional Service Centre or plan to establish within 30 days of award

9

Any quality certifications or standards compliance (if indicated in terms)

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for Vaishali maps tender in Bihar 2026 with 25% quantity option

Bidders must submit GST, PAN, experience certificates, and financials; ensure a functional in-state service centre or plan establishment within 30 days of award. Understand the option clause enabling up to 25% quantity variation and compute delivery time using the formula (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.

What documents are required for Vaishali district maps procurement

Submit GST certificate, PAN card, 2–3 years of experience in map supply, financial statements, EMD documentation, and technical bid detailing map printing capabilities. OEM authorizations and evidence of a service centre in the state are highly recommended; provide proof of service capability upon bid submission.

What are the delivery terms for the Vaishali maps tender in Bihar

Delivery terms permit a 25% quantity increase during contract, with time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days. Original delivery period applies, and extensions may be possible up to the original delivery duration; ensure alignment with last order date.

What standards or brands are required for map printing under this tender

The tender lists generic map specifications with no explicit standards; bidders should plan for robust, legible district maps using standard printing practices. No ISI or ISO standard numbers are specified; confirm any required quality benchmarks during bid submission.

How to establish a service centre for this maps procurement in Bihar

If no service centre exists, establish one within 30 days of award; the purchaser releases payment after documentary evidence of a functional service centre. The center must operate within the state and support carry-in or on-site warranty terms as applicable.

What is the importance of the 5 km service centre condition for this tender

The terms require a working service centre within 5 km radius or as approved by the purchaser. This ensures timely servicing and issue resolution for map printing outputs, aligning with government procurement expectations for district-level deliverables.

When will the tender be active for maps in Vaishali district Bihar

Start and end dates are not provided in the data; bidders should monitor the official procurement portal for updated timelines, eligibility checks, and submission deadlines, ensuring readiness with required documents and a located service centre plan.

What are the PAYMENT terms for Vaishali map supply contract

Exact advance or milestone payments are not specified; bidders should verify payment schedule during bid inquiry. Expect payment upon verification of service centre establishment and delivery milestones, subject to documentary evidence and acceptance of delivered map outputs.

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