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Eastern Railway Window Air Conditioner ISI Marked IS 1391 Part 1 Tender Kolkata 2026

Bid Publish Date

23-Jun-2026, 11:40 am

Bid End Date

03-Jul-2026, 12:00 pm

Location

KOLKATA , WEST BENGAL
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Progress

Issue23-Jun-2026, 11:40 am
AwardPending
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Quantity

10

Bid Type

Single Packet Bid

Categories 2

AIR CONDITIONER WINDOW

Tender Overview

Eastern Railway, under Indian Railways, invites bids for Unitary Air Conditioner (Window AC) ISI Marked to IS 1391 (Part 1) (Q2) for procurement in Kolkata, West Bengal. The tender specifies performance parameters (size, nominal capacity in Ton, compressor type per BEE Star Rating, BEE Star Rating, and function classification) and requires ISI 1391 compliant units. The bid scope covers only supply of goods, with an option clause allowing up to 25% quantity increase/decrease at contract delivery. A strong emphasis on OEM authorization and prior purchase documentation is indicated through ATC clauses. No BOQ items are listed, implying a focus on standard window AC units rather than project-specific modules. This tender presents a structured replacement/upgrade opportunity for railway facilities in the Kolkata region, with procurement aligned to energy efficiency norms via BEE labeling and ISI certification. Key differentiators include the ISI 1391 (Part 1) compliance and BEE Star Rating integration, coupled with supplier verification via onsite consignee inspection.

Technical Specifications & Requirements

  • Product category: Unitary Air Conditioner (Window AC)
  • ISI marking standard: IS 1391 (Part 1)
  • BEE Star Rating: As per rating label requirements; compressor type will adhere to BEE labeling
  • Nominal capacity: Not disclosed in data; to be confirmed per unit
  • Size: Not disclosed; units must meet standard window AC dimensions for railway use
  • Classification by function: Defined in tender as part of performance parameters
  • Delivery/Scope: Scope limited to supply of goods; delivery period adjustments allowed via option clause
  • Inspection: Onsite at consignee premises by purchaser
  • OEM authorization: Bid must include valid OEM authorization specific to the bid

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may adjust quantity up to 25% of bid/contracted quantity during execution
  • Delivery extensions: Additional time computed as (increased quantity / original quantity) × original delivery period, minimum 30 days; extensions may not exceed original delivery period
  • Scope of supply: Bid price to include all cost components for goods supply only
  • ATC requirements: Upload bid-specific OEM authorization; include prior purchase orders/GEM contracts with offer
  • Inspection: Conducted at consignee premises by purchaser
  • Certificates/Documents: Failure to upload required documents may lead to rejection; ensure all certificates per bid document and ATC are provided
  • Vendor prerequisites: OEM authorization, technical compliance certificates, and relevant experience documents are implied prerequisites for bid submission

Key Specifications

    • Product category: Unitary Air Conditioner (Window AC)
    • ISI standard: IS 1391 (Part 1)
    • BEE Star Rating: As per BEE labeling requirements
    • Nominal capacity: Not disclosed in tender data; bidders must reference unit’s rated tonnage
    • Compressor type: As per BEE Star Rating Label
    • Size/dimensions: Not specified in data; units should fit standard window openings for rail installations
    • Classification by function: Provided under performance parameters; exact function category to be determined at bid stage
    • Delivery scope: Supply of goods only; no installation services mentioned
    • Inspection: Onsite at consignee premises

Terms & Conditions

  • Option to vary quantity up to 25% during contract execution with corresponding delivery time adjustments

  • Only supply of goods; no installation or aftersales included unless stated in ATC

  • Bid-specific OEM authorization required; prior GeM/purchase orders to be uploaded with bid

Important Clauses

Payment Terms

Not specified in data; bidder should align with standard GeM/e-tender payment terms if provided in final bid document

Delivery Schedule

Delivery period governed by option clause; extended delivery time calculated as (increased quantity/original quantity) × original delivery period, with minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data; confirm in final bid documents

Bidder Eligibility

  • OEM authorization valid for bidding on window AC units

  • Experience in supplying ISI-marked or BEE-labeled window ACs to large buyers

  • Ability to supply goods with consignee-premises inspection and acceptance

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Unitary Air Conditioner (Window AC) (V3) ISI Marked to IS 1391 (Part 1) (Q2)

Authority Records

MINISTRY OF RAILWAYS

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Documents 4

GeM-Bidding-9507216.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Performance Parameters Size of Air Conditioner Medium [suitable for room area between 130-180 sq. ft.]
Performance Parameters Compressor Type as per BEE Star Rating Label Inverter - Variable Speed
Performance Parameters Nominal Capacity of Air Conditioner (in Ton) 1.3 Ton - 1.7 Ton
Performance Parameters Classification By Function Cooling Only
Performance Parameters BEE Star Rating 5 Star

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates showing prior supply of similar window AC units

4

Financial statements (last 2-3 years)

5

Bid security/EMD as applicable (not specified in data)

6

Technical compliance certificates for ISI Mark (IS 1391 Part 1) and BEE Star Rating

7

Bid-specific OEM authorization/authorization from OEM for bidding

8

Previous purchase orders / GeM contracts relevant to window AC procurement

9

Proof of inspection capability or plan for consignee premises inspection

10

Any other certificates sought in bid document / ATC

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for ISI 1391 window AC tender in Kolkata 2026?

Bidders must provide OEM authorization, ISI 1391 Part 1 compliance, and BEE Star Rating documentation, plus prior purchase orders. Ensure consignee inspection plan and upload all required certificates. Quantity adjustments up to 25% may be invoked, with delivery timelines recalculated accordingly.

What documents are required for Eastern Railway window AC bid in Kolkata?

Submit GST registration, PAN, experience certificates of similar supply, financial statements, bid security/EMD as applicable, OEM authorization, ISI/BEE compliance certificates, and prior GeM orders. Include consignee inspection plan and technical bid documents as requested.

What are the technical specifications for ISI 1391 window AC in this tender?

Units must be ISI Marked to IS 1391 Part 1; include BEE Star Rating label, compressor type per BEE requirements, and nominal capacity in tons. Size/fitment should suit standard railway installations; exact tonnage details to be confirmed during bid evaluation.

When can quantity be increased under the option clause for this tender?

Quantity may be increased up to 25% of bid quantity and during currency up to 25% of contracted quantity at contracted rates. Delivery time adjusts based on the formula and minimum 30 days, starting from last date of original/extended delivery order.

What is the required OEM authorization for window AC tender in Kolkata?

Bidder must upload a valid bid-specific OEM authorization letter, confirming the bidder is authorized to supply ISI 1391 Part 1 certified window AC units and to participate in this tender for Eastern Railway in Kolkata.

What inspection process is specified for the window AC supply contract?

Inspection is to be conducted at the consignee premises by the purchaser. Bidders should plan for on-site verification of ISI/BEE compliance and physical dimensions prior to acceptance.

What are the delivery terms for the Eastern Railway window AC bid?

Delivery terms follow the option clause; initial delivery period depends on contract, with extended time calculated by (increased quantity/original quantity) × original period, minimum 30 days, and possible extension up to the original delivery period.

What standards and certifications are mandatory for submission?

Mandatory certifications include IS 1391 (Part 1) ISI marking and BEE Star Rating compliance. Provide OEM authorization, prior purchase orders, and certificates verifying energy efficiency and safety standards.

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