GEM

Indian Air Force Fixed Computer Workstation Tender 2025 - GEM Portal, 25% Quantity Option, EMD ₹77,679

Bid Publish Date

21-Nov-2025, 2:44 pm

Bid End Date

04-Dec-2025, 6:00 pm

Bid Opening Date

04-Dec-2025, 6:30 pm

EMD

₹77,679

Location

GURUGRAM , HARYANA

Progress

Issue21-Nov-2025, 2:44 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

5

Bid Type

Two Packet Bid

Categories 1

ELECTRONIC COMPUTATIONAL DEVICE

Tender Overview

Organization: Indian Air Force (Department Of Military Affairs). Product/Service: Fixed Computer Workstation procurement. EMD: ₹77,679. Delivery/Option: Quantity may be increased/decreased up to 25%; delivery period adjusts per option clause with minimum 30 days. Special Clause: Successful bidder must submit Detailed Design Drawings within 5 days of award; drawings approved or revision list provided within 5 days; delays may shift delivery without LD. Data Sheet must be uploaded and match the offered product; non-obsolete life of at least 3 years remains in market. GST note: Bidder responsible for GST with actual rates; GST reimbursement as per actuals or applicable rates, whichever lower.

Technical Specifications & Requirements

  • No BOQ items available; no numerical specs provided in basic data.
  • Bid must include the Data Sheet of offered products and ensure it aligns with specifications; mismatches may cause rejection.
  • Product category: Fixed Computer Workstation; must be non-obsolete by OEM for at least 3 years residual market life.
  • Additional terms include option clause for quantity variation and delivery timeline recalculation from the last delivery order date.
  • GST handling is bidder’s responsibility; data sheet verification is mandatory for bid validity.

Terms, Conditions & Eligibility

  • EMD: ₹77,679; submission as per vendor code creation requirements.
  • Documentation: Copy of PAN, GSTIN, cancelled cheque, and EFT mandate (certified by bank).
  • Delivery: Delivery schedule tied to detailed drawings approval; extension possible with no LD for buyer-delayed drawings.
  • Experience: Bidder or OEM must have prior manufacturing/supply of similar category products to government entities; ensure non-obsolescence and market life.
  • GST: Bidder to determine GST; reimbursement as per actuals or applicable rate, whichever lower.
  • Data Sheet: Upload data sheet with bid and ensure parameter match; mismatches may lead to rejection.

Key Specifications

    • Product category: Fixed Computer Workstation
    • EMD amount: ₹77,679
    • Delivery clause: Option to increase/decrease quantity up to 25% with revised delivery period
    • Data Sheet requirement: Upload and ensure exact parameter alignment with offered product
    • Market life requirement: Offered product must have at least 3 years residual market life
    • GST responsibility: Bidder bears GST; reimbursement as per actuals or applicable rate, whichever is lower
    • Drawings approval timeframe: Detailed Design Drawings to be submitted within 5 days of award; approval or modification list within 5 days

Terms & Conditions

  • EMD amount and submission process as per vendor code creation

  • Delivery period linked to original and extended delivery terms (25% quantity option)

  • 3-year residual market life requirement for offered product

  • Data Sheet upload and strict parameter verification

  • GST responsibilities and reimbursement based on actuals or lower applicable rate

Important Clauses

Payment Terms

GST handling is bidder's responsibility; reimbursement as actuals or lower applicable rate. No explicit advance terms stated; payment terms to be per contract.

Delivery Schedule

Delivery period starts from last date of original delivery order; option clause allows up to 25% quantity variation with corresponding time adjustment; minimum 30 days extension.

Penalties/Liquidated Damages

LD details not specified; delivery delays may trigger extension at buyer discretion; LD implications to be clarified per contract.

Bidder Eligibility

  • Manufacturers or OEMs with prior government/commercial supply of fixed computer workstations

  • Products must have at least 3 years remaining market life at time of bid

  • Capability to submit Detailed Design Drawings within 5 days of contract award and comply with approved drawings

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Authorization Certificate

6

OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria

7

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for Indian Air Force fixed computer workstation tender 2025 on GEM

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and vendor code documents; upload the product Data Sheet and ensure all technical parameters match the offered workstation. Ensure GST is as per actuals; ensure the Data Sheet reflects IS or OEM specs and that the product has at least 3 years residual market life.

What documents are required for IAF workstation tender submission 2025

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate certified by bank, Data Sheet of offered workstation, proof of OEM authorization if applicable, and any prior government procurement experience certificates showing similar supply to central/state governments.

What are the technical specifications for IAF fixed workstation bid 2025

No explicit BOQ specs given; bidders must rely on Data Sheet uploaded with bid. Ensure product category is Fixed Computer Workstation and that the Data Sheet aligns with OEM parameters; product must be non-obsolete with a minimum 3-year post-sale market life.

When is the delivery deadline after drawing approval for IAF workstation tender

Delivery is calculated from the last date of the original delivery order; if drawings approval is delayed, the delivery period is re-fixed without liquidated damages for the delay; extension available under the 25% quantity option with proportional time adjustment.

How is GST handled in the IAF fixed workstation tender 2025

Bidders bear GST calculation; reimbursement is based on actuals or applicable rates, whichever is lower, subject to the quoted GST percentage; ensure GSTIN is valid and claimed as per government norms.

What qualifies as 3 years residual market life for offered workstation

The offered workstation must not be declared end-of-life by the OEM within the next 3 years from bid submission; the product should have ongoing support, spare parts, and service commitments during that period.

What is required in the Detailed Design Drawings for IAF procurement

Submit Detailed Design Drawings within 5 days of award; the buyer will approve or list modifications within 5 days; if delayed, delivery is re-fixed with no LD for buyer delay; ensure all drawings reflect final OEM specs.

How to verify vendor code and submission for government bid IAF

Submit PAN, GSTIN, cancelled cheque, EFT mandate; data sheet verification is mandatory; data must align with the offered product; ensure the vendor code is created and all listed documents are included with the bid.

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