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Zila Panchayat Shahdol ICT Equipment Tender Madhya Pradesh 2026 - OEM Authorized, ISO 9001:2015, 15 Days Delivery

Bid Publish Date

23-Jan-2026, 6:21 pm

Bid End Date

07-Feb-2026, 7:00 pm

EMD

₹36,000

Location

SHAHDOL , MADHYA PRADESH
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Progress

Issue23-Jan-2026, 6:21 pm
Technical31-01-2026 08:29:39
AwardPending
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Quantity

127

Category

VIDEO CONFERENCE CAM

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization required for all listed products with MAF submission
  • • ISO 9001:2015 certification compulsory for eligibility
  • • Delivery period strictly 15 days; potential for cancellation if not met
  • • Average annual turnover minimum ₹50 lakhs (last 3 years)
  • • One MP-based office with verifiable address proof (GST/ Lease/Tax bill)
  • • EMD amount ₹36,000; payment terms aligned with government procurement
  • • MP GST certificate mandatory; bidder must be MP GST compliant
  • • Bidder undertakes non-blacklisted status with notarized affidavit

Categories 32

DISCRETE COMPONENTS NETWORK GATEWAY CITY SURVEILLANCE MULTIFUNCTION PRINTERS VIDEO MONITORS REVOLVING CHAIR SPEAKER CABLE HOTEL EQUIPMENTS AUDIO EQUIPMENT COMPUTER PRINTERS ALMIRAH AUDIO CONFERENCING SYSTEM UPS COMPUTER PERIPHERAL PANEL PORT ROUTER SURVEILLANCE EQUIPMENTS POWER NETWORKING COMPONENT SCANNER VIDEO OUTPUT DEVICE COMPUTER FURNITURE LAPTOP VIDEO TRACKING SYSTEM CAT NETWORKING EQUIPMENTS LAN PHOTOCOPIER MACHINE ATM WIFI

Tender Overview

Organization: Zila Panchayat Shahdol, under the Madhya Pradesh Panchayat and Rural Development Department, invites bids for a wide range of IT hardware, networking, and office furniture including WIFI ROUTER, CCTV SETUP, Computer systems, Laptop, UPS, GIGABIT SWITCH, LAN CABLE, VIDEO CONFERENCE CAM, PRINTER, Sheet-Feed Scanner, INVERTOR, TABLE, CHAIR, Speaker, Microphone, Television, Interactive Flat Panel, Desktop Computer system, All in One PC (V2) and Entry/Mid Level Desktop Computer (Q2). The tender value is not disclosed; the EMD is ₹36,000. Location is SHAHDOL, MADHYA PRADESH 484001. Key differentiator includes OEM authorization, ISO 9001:2015, and mandatory MP GST compliance, with strict delivery of 15 days. The procurement targets a diverse set of items across technology and office furnishings, emphasizing standardization and brand authorization.

Technical Specifications & Requirements

  • Average annual turnover: ₹50 lakhs+ in last three financial years; accompanying audited accounts required.
  • OEM authorization: Bidder must be authorized by OEM for all listed products; MAF submission required.
  • Location requirement: One office in Madhya Pradesh with supporting address proof (tax/irth bills or GST/Lease).
  • Certifications: ISO 9001:2015 certificate mandatory.
  • Tax/Regulatory: GST registration/PAN documents mandatory; MP GST certificate required for eligibility.
  • Delivery timeline: Maximum delivery window specified as 15 days from order date; failure may lead to order cancellation and EMD forfeiture.
  • Warranty/Support: On-site OEM warranty terms to be observed; terms not fully detailed in data.
  • Pricing: Rates inclusive of all taxes and charges; no extra levies payable.

Terms, Conditions & Eligibility

  • EMD: ₹36,000 (payment method not specified; expected through government channels).
  • Turnover requirement: Average annual turnover of ₹50 lakhs or more (last 3 years).
  • OEM authorization: Bidder must hold OEM authorization for all items; MAF to be submitted.
  • Local presence in MP: At least one office in Madhya Pradesh with proof (tax/elec/telephone/GST/lease).
  • Compliance documents: Valid PAN and GST Registration; ISO 9001:2015 certificate.
  • Blacklist/debarment: Undertaking required that bidder is not blacklisted; notarized on ₹100 stamp paper.
  • Delivery clause: 15-day delivery obligation; non-compliance triggers cancellation and EMD forfeiture.
  • GST: MP GST certificate required; rates inclusive of all taxes.

Key Specifications

  • OEM authorization required for all listed items

  • ISO 9001:2015 certification mandatory

  • EMD ₹36,000

  • Delivery period: 15 days from order date

  • Turnover: ₹50 lakhs average over last 3 financial years

  • MP GST certificate must be held by bidder

  • One MP-based office with proof of address

Terms & Conditions

  • EMD amount and payment terms specified (₹36,000)

  • Minimum turnover requirement and required financial documents

  • Delivery timeline strictly 15 days and MP presence mandate

Important Clauses

Payment Terms

EMD of ₹36,000; rates inclusive of all taxes; no extra charges payable

Delivery Schedule

Delivery within 15 days from order date; extensions possible per option clause

Penalties/Liquidated Damages

Potential order cancellation and EMD forfeiture for failure to meet delivery timeline

Bidder Eligibility

  • Average annual turnover ≥ ₹50 lakhs in last 3 financial years

  • OEM authorization for all items; MAF submission

  • PASS: MP-based office with verifiable address and MP GST compliance

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

WIFI ROUTER , CCTV SETUP , Computer systems , Laptop , almirah , UPS , GIGABIT SWITCH , LAN CABLE , VIDEO CONFERENCE CAM , PRINTER , Sheet-Feed Scanner , INVERTOR , TABLE , CHAIR , Speaker , Microphone , Television , Interactive Flat Panel , Desktop Computer system , All in One PC (V2) (Q2) , Entry and Mid Level Desktop Computer (Q2)

Authority Records

PANCHAYAT AND RURAL DEVELOPMENT DEPARTMENT

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 7

GeM-Bidding-8877468.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 25 Items Sign in for GEM prices

#1

WIFI ROUTER

AC 23 DUAL-BAND WLAN WIFI ROUTER

1 pieces Delivery: 15 days
#2

CCTV SETUP

NVR SCH CCTV SETUP WITH AUDIO 8CAM

1 pieces Delivery: 15 days
#3

Computer systems

ALL IN ONE SYSTEM min requirement i5 12th gen 16gb ram 512 ssd screen size 27inch

2 pieces Delivery: 15 days
#4

Laptop

LAPTOP touchscreen intel core i5 13th GEN 8GB RAM 512GB SSD with ethernet port

1 pieces Delivery: 15 days
#5

Laptop

LAPTOP intel core i5 12th GEN 16GB RAM 512GB SSD with ethernet port

3 pieces Delivery: 15 days
#6

almirah

office almirah

5 pieces Delivery: 15 days
#7

UPS

Computer system UPS 600Va

21 pieces Delivery: 15 days
#8

GIGABIT SWITCH

8 PORT GIGABIT SWITCH

7 pieces Delivery: 15 days
#9

LAN CABLE

LAN CABLE CAT-6 INDOOR 750 MTR and OUTDOOR 100 MTR

1 pieces Delivery: 15 days
#10

VIDEO CONFERENCE CAM

VIDEO CONFERENCE CAM 108 MP

3 pieces Delivery: 15 days
#11

PRINTER

LASER PRINTER ALL IN ONE - Print, copy, scan, Print speed up to 21 ppm (black) USB, Wi-Fi, Ethernet, Duplex Printing

4 pieces Delivery: 15 days
#12

PRINTER

LASER PRINTER ALL IN ONE - Print, copy, scan, ADF, Duplex Print speed up to 30 ppm (black) USB, Wi-Fi, Ethernet, Duplex Printing

2 pieces Delivery: 15 days
#13

Sheet-Feed Scanner

S4 Sheet-Feed Scanner Up to 600 dpi Sheetfed Up to 600 dpi,/80 USB 3.0

2 pieces Delivery: 15 days
#14

INVERTOR

INVERTOR WITH WORKING POWER OF 2 KVA

4 pieces Delivery: 15 days
#15

TABLE

FURNITURE OFFICE TABLE (L-Safe) TABLE SIZE 3X5, R-1.5X3

2 pieces Delivery: 15 days
#16

TABLE

COMPUTER TABLE

14 pieces Delivery: 15 days
#17

CHAIR

OFFICER REVOLVING CHAIR

2 pieces Delivery: 15 days
#18

CHAIR

OFFICE CHAIR

18 pieces Delivery: 15 days
#19

CHAIR

COMPUTER CHAIR

6 pieces Delivery: 15 days
#20

Speaker

Column Speaker

6 pieces Delivery: 15 days
#21

Microphone

Conference Systems Chairman Unit Microphone

2 pieces Delivery: 15 days
#22

Television

ANDROID TV 4K (42 INCH)

1 pieces Delivery: 15 days
#23

Television

ANDROID TV (32 INCH)

1 pieces Delivery: 15 days
#24

Interactive Flat Panel

Interactive Flat Panel 86. Inch Multipurpose Led Display

1 pieces Delivery: 15 days
#25

Desktop Computer system

DESKTOP Computer WITH 24 inch intel Core i5 , 13th GEN, 8GB, RAM 512GB SSD, 3year Warranty.

6 pieces Delivery: 15 days

Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
Description Description of store All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description Processor Number Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher
Input Devices Mouse Connectivity Wired, Wireless Or higher
Input Devices Keyboard Connectivity Wired, Wireless Or higher
Operating System Operating System (Factory Preloaded with Certification) Windows 11 Professional
Memory Type of RAM DDR4, DDR5 Or higher
Memory RAM Size (GB) 8
Storage Type of Storage Installed with the System NVMe SSD
Storage Storage Capacity (in GB) 512
Display Display Size - Diagonal (in Inches) 58.1 - 63 (22.87" - 24.8")
Ports Number of Ports 1-DP, 1-HDMI, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 1 TYPE C, 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, Universal Audio Jack
Generic Stand Height Adjustable

Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements or CA certificate for last 3 years

4

ISO 9001:2015 certificate

5

OEM authorization letters for all items

6

MAF (Manufacturer Authorization Form)

7

Proof of office in Madhya Pradesh (GST/VAT, Lease, electricity bill, etc.)

8

Notarized affidavit on ₹100 stamp paper of not blacklisted/debarred

9

Bid submission documents as per T&C (EMD receipt, tax details)

Technical Results

S.No Seller Item Date Status
1
HAZZALE BLUE TRADING PRIVATE LIMITED   Under PMA
-31-01-2026 08:29:39
2
SARANG SYSTEM   Under PMA
-03-02-2026 12:47:21
3
SS INFOSYS   Under PMA
-05-02-2026 12:04:18

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

What documents are required for the Shahdol IT tender in MP 2026

Bidder must submit GST registration, PAN, ISO 9001:2015 certificate, three years of audited financials, OEM authorization, MAF, and proof of MP office (GST/ Lease/Tax bill). Include EMD receipt and notarized blacklisting affidavit on ₹100 stamp paper.

How to prove average turnover for Shahdol MP IT bid 2026

Provide audited annual accounts or statutory CA certificates covering the last three financial years showing average annual turnover ≥ ₹50 lakhs. Upload supporting worksheets and certifications along with the bid.

What is the delivery timeline for Shahdol procurement 2026

Delivery must be completed within 15 days from the order date. If delayed beyond 15 days, the department may cancel the order and forfeit the EMD; an affidavit on ₹100 stamp paper is required.

Which standards are required for the Shahdol tender 2026

Bidders must hold ISO 9001:2015 certification and MP GST registration. OEM authorization must cover all listed items; MAF must be submitted with the bid for compliance.

How is the EMD amount used in Shahdol procurement 2026

EMD is ₹36,000 and acts as bid security. It is payable through the prescribed government mechanism and forfeited if the bidder defaults or fails delivery timelines; successful bidders recover per contract terms.

What is required to prove MP presence for Shahdol bid

Submit at least two proofs of MP presence, such as GST registration, lease agreement, electricity bill, property tax bill, or telephone bill. This demonstrates local office presence as mandated.

What items are covered under the Shahdol tender 2026

The bid encompasses a broad IT and office setup category including WIFI router, CCTV setup, computer systems, laptops, UPS, switches, LAN cables, video conference camera, printers, scanners, and office furniture like tables and chairs.

How to ensure compliance with MAF and OEM authorization

Secure OEM authorization letters for every item listed in the bid, provide a Manufacturer Authorization Form, and ensure the authorizations cover the exact model families proposed in the BoQ; attach these with the bid submission.

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