Entry and Mid Level Laptop - Notebook
Kuttampuzha Gramapanchayat
ERNAKULAM, KERALA
Posted:
18 February 2025
Closed:
5 March 2025
GEM
GEM
E - District Uttarakhand IT Department Haridwar Laptop Tender 2026 Entry & Mid-Level Notebook – IS I & On-site Warranty
Bid Publish Date
05-Jun-2026, 5:48 pm
Bid End Date
22-Jun-2026, 6:00 pm
EMD
₹1,96,000
Value
₹85,50,000
Location
Progress
Issue05-Jun-2026, 5:48 pm
Corrigendum15-Jun-2026
AwardPending
Quantity
130
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM requirement: confirm any specific OEM authorization and in-state service support
- • Technical standards: ensure OS pre-loaded and confirm RAM/Storage/display specifics per BOQ
- • Special clause: 25% quantity variation during order and currency term extensions
- • Eligibility: in-state service centre presence; 30-day setup window post-award
- • Warranty: specify on-site vs carry-in and supplier service capability within Uttarakhand
- • Penalty/LD: align with delivery extensions and performance clauses outlined in terms
Categories
1
Tender Overview
The Government e-District initiative of the Uttarakhand Information Technology Department invites bids for entry and mid-level notebooks to equip Haridwar-based facilities. Estimated value is ₹8,550,000 with an EMD of ₹196,000. Bidders must supply factory pre-loaded operating systems, appropriate RAM, display size, and storage as per BOQ alignment. A key differentiator is the option clause allowing up to 25% quantity variation and the possibility of extending delivery time on contracted rates. Serviceability in-state and timely centre establishment are critical for award.
Technical Specifications & Requirements
- Product category: Entry/mid-level laptop/notebook
- Processor: Laptop type; number unspecified
- Operating System: Factory pre-loaded OS
- Memory: RAM size in GB (unspecified value in data)
- Display: Display size in cm (diagonal) (unspecified value)
- Storage: Capacity of storage drive (GB) (unspecified value)
- Additional expectations: delivery timelines tied to delivery orders, warranty terms (on-site vs carry-in), and in-state service centre availability; ensure EMD of ₹196,000 is prepared; confirm compliance with any required standards.
Terms & Eligibility
- EMD: ₹196,000 (paid as specified in tender terms)
- Quantity variation: up to 25% during contract and currency period
- Service centre requirement: in-state presence; establish within 30 days of award if needed
- Delivery & payment: adhere to contract delivery schedules and applicable payment terms; ensure delivery based on last order date with extension rules
- Warranty: on-site warranty requirement where applicable; ensure service accessibility within Uttarakhand
- Documentation: supply GST, PAN, experience credentials, financials, OEM authorizations where required
Key Specifications
-
Product/service names: entry and mid-level notebook/laptop
-
Quantities: contract quantity with 25% variation allowance
-
EMD amount: ₹196,000
-
Experience: prior supply of similar laptops in government projects
-
Quality/standards: factory pre-loaded OS; in-state service capability; warranty terms
Terms & Conditions
-
EMD of ₹196,000 required; payment terms as per tender
-
Delivery timeline linked to last delivery order date with option-based extensions
-
In-state service centre or establish within 30 days of award; documentary evidence required
Important Clauses
Payment Terms
Payment will be released per contract terms; ensure EMD compliance and delivery milestones met before release
Delivery Schedule
Delivery period commences from last date of original delivery order; option-based extensions possible with minimum 30 days
Penalties/Liquidated Damages
LD terms as per contract; apply for non-compliance with delivery or service commitments
Bidder Eligibility
-
Must have functional service centre in Uttarakhand or agree to establish within 30 days of award
-
Experience in supplying government laptop procurements or similar large-scale deployments
-
Compliant with GST, financial capability, and OEM authorizations
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Authority Records
INFORMATION TECHNOLOGY DEPARTMENT
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GeM Registration
Document Filing
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Documents 4
GeM-Bidding-9415629.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Mid Level |
| Processor | Processor Number | AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Professional |
| Memory | RAM Size (GB) | 16.0 Or higher |
| Display | Display Size (in cm) - Diagonal | 35.56 to 38.09 (14 In to 14.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 1024, 2048 Or higher |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar laptop supply
4
Financial statements (last 2–3 years)
5
EMD submission document (₹196,000) as per payment terms
6
Technical bid documents confirming OS, RAM, storage, display, processor details
7
OEM authorization/authorizations for brand and model
8
Any in-state service centre proof or plan to establish
Corrigendum Updates
2 Updates
#1
15-Jun-2026 Update
#2
15-Jun-2026 Update
Extended Deadline
22-Jun-2026, 6:00 pm
Opening Date
22-Jun-2026, 6:30 pm
Frequently Asked Questions
Key insights about UTTARAKHAND tender market
How to bid for laptop tender in Haridwar Uttarakhand 2026
Bidders must register, submit GST and PAN, provide OEM authorizations, and furnish EMD ₹196,000. Include factory pre-loaded OS, RAM, storage, display specs, and meet in-state service centre requirements. Ensure compliance with 25% quantity variation and timely delivery as per contract terms.
What documents are required for Haridwar laptop bid 2026
Submit GST certificate, PAN, experience certificates for similar government laptop supplies, audited financial statements, EMD submission, OEM authorizations, and technical bid detailing OS, RAM, storage, and display specifications to participate.
What are the delivery terms for Uttarakhand laptop procurement
Delivery starts from the last date of the original delivery order; option-clause allows up to 25% quantity variation. Extended delivery time computed as (Additional quantity / Original quantity) × Original period, with minimum of 30 days, and possible extension within contract terms.
What is the EMD amount for the Haridwar laptop tender
The EMD is ₹196,000. Bid submission must include EMD as per tender terms, with payment mode compatible with government procurement guidelines and proper documentation to avoid disqualification.
Which service warranty is required for Uttarakhand laptops
Service centre must be functional in-state or established within 30 days of award; on-site warranty is specified if applicable, with documentary evidence of the centre provided for payment release.
What standards or OS requirements exist for this laptop bid in Haridwar
Laptops must come with Factory Pre-Loaded OS and comply with in-state service capability. RAM, storage, and display specs should be exact per BOQ; OEM authorizations must be provided to verify brand/model eligibility.
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Documents 4
GeM-Bidding-9415629.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS