GEM

Karnataka Health & Family Welfare Department Facility Management Services Tender 2025 - Dho Chitradurga, Lump Sum

Bid Publish Date

19-Nov-2025, 6:54 pm

Bid End Date

29-Nov-2025, 7:00 pm

Bid Opening Date

29-Nov-2025, 7:30 pm

Location

CHITRADURGA , KARNATAKA

Progress

Issue19-Nov-2025, 6:54 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Organizational authority: Health And Family Welfare Department Karnataka
  • • Service category: Facility Management Services – Lump Sum with hospital consumables included
  • • Location specificity: Service office must be located in Karnataka; in-state support required
  • • Tender flexibility: Quantity/duration adjustments up to 25% at contract issue and post-issue
  • • Excess settlement: Service providers can include additional charges up to a defined percentage with documentation
  • • MSE reservation: Karnataka-based Micro and Small Enterprises with valid Udyam Registration eligible
  • • Consortium option: Allowable with lead partner; each member equally responsible for contract execution
  • • Support amenities: Dedicated toll-free number and escalation matrix for service support
  • • OEM/Manufacturer requirement: Bidders must be OEM/manufacturer to qualify for MSE preference

Categories 5

OTHER SERVICE SERVICES TERMINAL COMPLEX FACILITY MANAGEMENT REAL ESTATE SERVICE

Tender Overview

Organization: Health And Family Welfare Department Karnataka; Product/Service: Lump-sum Facility Management Services for hospital requirements including consumables to be provided by the service provider (inclusive in contract cost); Location: Karnataka, India; Estimated Value: Not specified; EMD: Not specified; Context: Service-focused hospital support contract with consumables bundled in contract price; Unique aspect: Includes mandatory service office within the consignee’s state and dedicated support; Reserve for MSEs from Karnataka with Udyam registration guidance.

Technical Specifications & Requirements

  • Service scope: Facility management for hospital requirements with consumables included in contract price; no BOQ items listed.
  • Contract flexibility: Quantity or duration may be adjusted up to 25% at contract issue and post-issue; bidders must accept revised quantities/durations.
  • Costing flexibility: Excess settlement enabled; add-on charges may be invoiced up to the specified excess percentage with supporting documents.
  • Eligibility & governance: Bidder not in liquidation or bankruptcy; consortium allowed with lead; must upload undertakings.
  • Service & Support: Dedicated toll-free number and escalation matrix required; office of service provider must be in the state of consignee.
  • Reservation: MSE from Karnataka with valid Udyam registration may receive procurement preference; OEM/manufacturer status required for eligibility.

Terms, Conditions & Eligibility

  • EMD/financial: Exact amount not disclosed; bidders must provide undertaking against financial stability; no liquidation or bankruptcy status.
  • Delivery & support: In-state service office, dedicated support contact, escalation matrix mandatory.
  • Documentation: Submit consortium undertakings if applicable; provide online validation for MSE benefit with Udyam evidence.
  • Warranty/penalties: Not detailed in provided terms; ensure compliance with escalation and support requirements.
  • Purchase preference: Applicable for Karnataka MSEs; manufacturer/OEM eligibility required for services offered.

Key Specifications

  • Product/service: Lump-sum facility management for hospital requirements including consumables

  • Location constraint: In-state service office in Karnataka; support infrastructure in-state

  • Flexibility: 25% quantity/duration adjustment allowed

  • Financial terms: Excess settlement option with percentage cap and supporting documents

  • Eligibility: No liquidation; consortium allowed with joint responsibility; OEM/manufacturer proof

  • Support & escalation: Toll-free number and formal escalation matrix required

  • Reservation: Karnataka-based MSE eligible with valid Udyam Registration

Terms & Conditions

  • EMD and exact estimated value not disclosed; bidders must provide mandatory financial undertakings

  • 25% adjustment window for quantity or contract duration; post-issue acceptance required

  • Service office in Karnataka; dedicated toll-free support and escalation matrix mandatory

  • MSE reservation available for Karnataka-based manufacturers with online Udyam validation

  • Consortium participation allowed with shared accountability; lead partner identified

Important Clauses

Payment Terms

Excess settlement option permits additional charges up to a defined percentage with supporting documents; total invoice value not to exceed agreed excess percentage

Delivery Schedule

Delivery timeline not explicitly specified; contract allows 25% quantity/duration adjustments at issue and post-issue

Penalties/Liquidated Damages

Penalties or LD not detailed; escalation matrix for service issues is mandatory

Bidder Eligibility

  • Must not be under liquidation, court receivership, or similar proceedings

  • May form a consortium with equal responsibility for contract execution

  • Must maintain an in-state Karnataka office with service support capabilities

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar hospital facility management projects

4

Financial statements (audited if available)

5

EMD documentation (amount not disclosed, provide as required by terms)

6

Technical bid documents demonstrating capability to provide hospital consumables

7

OEM authorization / proof of manufacture if applicable

8

Udyam Registration (for MSE preference) and online verification

9

Consortium agreement (if applicable) with lead bidder clearly identified

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for facility management services tender in Karnataka 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD documentation; consortium bids accepted with lead partner; ensure in-state office and toll-free service line; online Udyam verification required for MSE benefits.

What documents are required for Karnataka hospital consumables bid 2025?

Prepare GST, PAN, audited financials, prior experience in hospital facility management, OEM authorizations if applicable, and proof of in-state service office; include Udyam registration for MSE preferences; detailed technical bid demonstrating capability.

What are the 25% quantity/duration adjustment terms in this tender?

Contract issuance allows up to 25% increase or decrease in quantity or duration; once issued, the same 25% adjustment can apply, and bidders must accept the revised terms to remain compliant.

What is the excess settlement option in this Karnataka tender?

Excess settlement permits additional charges up to a specified percentage of the item-level total value, including addons; must declare applicability during invoice creation and attach mandatory supporting documents.

What are the eligibility criteria for MSE reservation in this bid?

Bidders must be Karnataka-based Micro or Small Enterprises with valid Udyam Registration; must be the OEM/manufacturer for the offered service; online credentials verified for eligibility.

What support and escalation requirements are mandated for bidders?

Provide a dedicated toll-free support line and a formal escalation matrix with contact numbers; in-state service office proof required; timely service response is a key compliance factor.

When is the delivery/service start date for this Karnataka tender?

Not specified in the available data; bidders should verify with the issuing authority and ensure readiness to mobilize an in-state office and support framework immediately after contract award.

What standards or certifications are required for hospital consumables in this bid?

Exact standards are not listed; bidders should provide OEM authorizations where applicable and ensure compliance with in-state service requirements and any implied quality assurances via past hospital facility management experience.

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