GEM

Gujarat Sports Youth And Cultural Activities Department Catering Tender Panche Mahals Gujarat Veg Meal Packages 2025

Bid Publish Date

21-Nov-2025, 6:20 pm

Bid End Date

01-Dec-2025, 7:00 pm

Bid Opening Date

01-Dec-2025, 7:30 pm

Value

₹2,12,500

Location

PANCH MAHALS , GUJARAT

Progress

Issue21-Nov-2025, 6:20 pm
AwardPending
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Quantity

2550

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Not specified
  • • Technical certifications: Not specified; ensure standard food safety compliance per local norms
  • • Special clauses: 25% quantity/duration adjustment; excess settlement invoicing with supporting documents
  • • Eligibility: Catering service providers with capability for veg meal packages and multi-meal service
  • • Warranty/AMC: Not specified
  • • Penalties: Not specified

Categories 4

FOODS AND DRINKS BREAKFAST CAT CATERING SERVICE

Tender Overview

The Gujarat Sports Youth And Cultural Activities Department invites a catering services bid for veg meal packets and assorted buffet options in PANCH MAHALS, GUJARAT, with an estimated value of ₹212,500. Scope includes veg breakfast, tea, fruits, buffets for breakfast/lunch/dinner, and special thali options. The contract allows up to 25% quantity or duration adjustment at issue and post-issuance, with an excess settlement mechanism enabling additional charges up to a defined percentage. The opportunity targets reputed caterers capable of per-packet veg service and multi-meal catering within district facilities.

Technical Specifications & Requirements

  • Service category: Catering Service per Packet based - Veg with sub-offerings: Breakfast, Tea/Fruits, Buffet (Breakfast/Lunch/Dinner), Lunch, Special Thali, Sweets, Dinner.
  • No formal technical specs documented; bidders should demonstrate capacity to provide coordinated meals, timely service, and hygiene compliance for events at PANCH MAHALS, GUJARAT.
  • Pricing flexibility via excess settlement provision; bidders must disclose applicability of additional charges during invoicing and attach mandatory supporting documents.
  • The BOQ lists zero items, implying a service-availability and menu-based tender rather than unit quantities. Respondents should present clear per-meal and per-packet rates with a credible service plan. Vendors should ensure compliance with local food safety norms and relevant approvals.

Terms & Eligibility

  • EMD not disclosed; bidders should verify applicable security deposit requirements per organization policy.
  • Contract adaptability: up to 25% adjustment in quantity or duration before and after contract award.
  • Extra-charge facility: bidders may claim additions up to the specified excess settlement percentage, with proper documentary support.
  • Documentation and compliance should align with local procurement rules for government-run catering contracts in GUJARAT; ensure food safety certifications and license validity are current.

Key Specifications

  • Service category: veg catering per packet

  • Meal types: breakfast, tea, fruits, buffet, lunch, special thali, sweets, dinner

  • Estimated value: ₹212,500

  • Location: PANCH MAHALS, GUJARAT

  • Policy: quantity/duration up to 25% adjustment

  • Invoicing: excess settlement with documentary support

Terms & Conditions

  • EMD and security deposits to be confirmed per policy

  • Delivery/serving timelines aligned to event schedules

  • 15-30 day payment terms to be finalized in contract

Important Clauses

Payment Terms

Payment terms to be finalized; potential instalments aligned with service milestones and delivery confirmation

Delivery Schedule

Service delivery aligned to event timings at PANCH MAHALS; schedule to be agreed in contract

Penalties/Liquidated Damages

Penalties to be defined in contract; risk allocation for late service delivery or non-compliance

Bidder Eligibility

  • Experience in providing veg catering for government-related events

  • Demonstrated ability to supply multiple meal types (breakfast, lunch, dinner, snacks) within tight schedules

  • Valid food safety licenses and local health approvals

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar catering contracts

4

Financial statements or turnover evidence

5

EMD/Security deposit documentation (as per policy)

6

Technical bid documents outlining menu, per-packet rates, and service plan

7

OEM authorizations (if applicable) and any local health licenses

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid in catering tender in PANCH MAHALS Gujarat 2025

To bid, submit the technical bid with per-packet veg rates for breakfast, tea, fruits, and buffet meals, along with a compliant menu. Include GST, PAN, experience certificates, and a Bank Guarantee or EMD as per policy. Ensure food safety licenses are valid and attach prior contract references.

What documents are required for the veg catering tender in Gujarat

Required documents include GST registration, PAN, experience certificates for similar catering, financial statements, EMD/security deposit, technical bid with menu and rates, health licenses, and OEM authorizations if applicable. Ensure these are current and properly attested.

What are the key service requirements for veg catering in PANCH MAHALS

Bidders must provide veg meal packets, breakfast, tea, fruits, and buffet options for breakfast/lunch/dinner, with clear per-item rates. Emphasize hygiene, timely service, and ability to handle multi-meal events at government facilities in GUJARAT.

When is the payment terms for the Gujarat catering contract

Payment terms are to be finalized in the contract; typical government catering contracts may follow 30-day payment after submission of compliant invoices and delivery confirmation, subject to approval and verification.

What is the excess settlement provision for this catering tender

Excess settlement allows up to a defined percentage of the item-level total value for additional charges, with mandatory supporting documents. The bidder must declare applicability during invoicing and ensure total invoice value stays within the agreed limit.

What standards and licenses are needed for food safety in Gujarat

Bidders must hold valid local health licenses and food safety certifications as applicable; ensure compliance with state food safety regulations and provide certificates during bid submission.

How to demonstrate eligibility for veg catering tender in Gujarat

Showcase prior government catering experience, demonstrate capacity for multi-meal service, provide turnover proof (₹ turnover threshold if specified), and attach health licenses, GST, PAN, and client references with contact details.

What is the scope of the 25% contract adjustment clause

The buyer may adjust contract quantity or duration by up to 25% at issue and post-issuance. Suppliers must accept revised quantities and durations and adjust production planning accordingly, with terms documented in the contract.

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