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Indian Air Force LUB OIL 15W40 Tender Barmer Rajasthan 2026

Bid Publish Date

12-Jun-2026, 8:32 am

Bid End Date

22-Jun-2026, 9:00 am

Location

BARMER , RAJASTHAN
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Progress

Issue12-Jun-2026, 8:32 am
AwardPending
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Quantity

200

Bid Type

Two Packet Bid

Key Highlights

  • • Packaging date and expiry clearly printed on each container
  • • Shelf life requirement: minimum 1 year at supply
  • • Disqualification for bidders with no past supply orders to IAF
  • • Delivery location: Barmer, Rajasthan (344001)
  • • Scope: LUB OIL 15W40 for military use
  • • Past performance criteria and PRI rejection for unpacked items
  • • Note: No explicit quantity or estimated value provided

Tender Overview

The Indian Air Force invites bids for the procurement of LUB OIL 15W40 for deployment in Barmer, Rajasthan (344001). The scope covers bulk supply of automotive lubricant with packaging compliance, where the exact quantity is not disclosed. The tender emphasizes packaging integrity, manufacturing date and expiry clearly printed on containers, and disqualification for suppliers with no prior supply orders to this buyer. The emphasis on shelf life (minimum >1 year at supply) and avoidance of loose items drives the quality control measures. The opportunity targets bidders capable of consistent supply to a government defense channel, with compliance to delivery discipline and past performance norms.

Technical Specifications & Requirements

  • Product category: LUB OIL 15W40 (engine oil for military use)
  • Packaging requirement: Date of manufacture and expiry printed on container packaging; no loose/unpacked items accepted during PRI
  • Shelf life: Minimum shelf life > 1 year at the point of supply
  • Past performance: Bidders with prior supply orders to the buyer are favored; bidders with no prior orders will be disqualified during technical evaluation for poor past performance
  • Location for deliverables: Barmer, Rajasthan (344001)
  • Standards/Compliance: Not specified in data; bidders should demonstrate quality controls and traceability
  • Estimated value/quantities: Not disclosed; procurement is discretionary per IAF requirements
  • Quality assurance: Emphasis on packaging integrity and controlled supply chain

Terms, Conditions & Eligibility

  • Date marking: Manufacturing and expiry dates must be printed on each container
  • Packaging integrity: Loose/unpacked items will be rejected at PRI
  • Past performance: Poor past performance leads to disqualification during technical evaluation
  • Shelf life requirement: Minimum 1 year shelf life at the time of supply
  • Eligibility and compliance: Suppliers must comply with IAF procurement norms and demonstrate traceability
  • Delivery terms: Not specified; bidders should be prepared for standard IAF delivery schedules
  • Warranty/after-sales: Not specified; bidders should propose standard after-sales practices

Key Specifications

  • Product: LUB OIL 15W40

  • Packaging: container with manufacture date and expiry date printed

  • Shelf life: >1 year at the time of supply

  • Delivery location: Barmer, Rajasthan

  • Past performance: debarments for lack of prior orders may apply

  • Quality: traceability and packaging integrity kept strict

  • Quantity/estimate: not disclosed; procurement as per IAF needs

Terms & Conditions

  • Packaging must display manufacture and expiry dates on all containers

  • Loose items are rejected during PRI inspection

  • Past performance: prior orders with this buyer affect eligibility

  • Shelf life requirement: minimum 1 year at supply

  • Delivery location is Barmer, Rajasthan

Important Clauses

Packaging Date & Expiry

Container must show date of manufacture and expiry; loose packing rejected

Past Performance

Bidders with no prior orders risk disqualification during technical evaluation

Shelf Life

Minimum shelf life of greater than 1 year at the time of supply

Bidder Eligibility

  • Proven experience in supplying lubricant to government/defense entities

  • Demonstrated past performance or similar orders

  • Compliance with packaging, traceability, and shelf-life requirements

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

LUB OIL 15W40

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN AIR FORCE

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Documents 3

GeM-Bidding-9456233.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar lubricant supply to government/defense

4

Financial statements for last 2-3 years

5

EMD deposit proof (as applicable by tender norms)

6

Technical bid documents demonstrating packaging & traceability

7

OEM authorization or supplier authorization for LUB OIL 15W40

8

Product datasheet or MSDS confirming lubricant grade

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for LUB OIL 15W40 tender in Barmer Rajasthan 2026

Bidders must register with the Indian Air Force procurement portal, submit GST and PAN, provide past performance certificates for lubricant supply, and ensure containers bear manufacturing and expiry dates. Include OEM authorizations and financial statements; adhere to shelf-life criteria of >1 year and packaging specifications.

What documents are required for IAF lubricant tender in Barmer

Submit GST certificate, PAN, experience certificates for similar defense supply, financial statements, EMD proof, OEM authorization, and technical datasheet showing packaging and shelf-life compliance. Ensure packaging shows manufacture and expiry dates on every container.

What are the packaging requirements for 15W40 oil tender

Containers must display both manufacture date and expiry date. No loose or unpacked items will pass PRI. Provide a packaging lot traceability record and ensure the product meets durability standards suitable for military use during storage and road transit.

What is the shelf life requirement for Barmer IAF tender

The product must have a minimum shelf life of 1 year at the time of supply. Plan procurement cycles to ensure expiry dates extend well beyond delivery, with a proven stock rotation process to avoid near-expiry risks.

What are past performance criteria for IAF lubrication bids

Bidders with prior supply orders to this buyer are considered favorably; those with no prior orders may be disqualified during technical evaluation for poor past performance. Provide order copies, performance certificates, and delivery records.

How is delivery to Barmer Rajasthan managed for this tender

Delivery terms specify Barmer, Rajasthan (344001) as the location. Prepare for on-time delivery as per IAF schedule, with proper packaging, palletization, and secure transportation to prevent container damage and ensure traceability.

What compliance standards are required for the lubricant tender

While explicit standards are not listed, bidders should demonstrate packaging traceability, packaging integrity, and shelf-life compliance, with documentation showing batch numbers, manufacture dates, and expiry dates for IS/ISO aligned quality controls.

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