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West Central Railway LED Luminaire Recessed Tender Kota Rajasthan IS 10322 Part 5/S2 BIS II 2026

Bid Publish Date

09-Jul-2026, 11:06 am

Bid End Date

20-Jul-2026, 11:00 am

Value

₹1,31,800

Location

KOTA , RAJASTHAN
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Progress

Issue09-Jul-2026, 11:06 am
AwardPending
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Quantity

100

Bid Type

Single Packet Bid

Key Highlights

  • • OEM BIS license requirement for IS 10322 (Part 5/Section 2) under BIS Scheme II
  • • Mandatory OEM bid authorization form submission; no back reference accepted
  • • Warranty minimum of 24 months from date of supply
  • • Option clause enabling up to 25% quantity variation at contracted rates
  • • MSE procurement preference up to 25% of total value (with eligibility constraints)
  • • Invoices must be issued in the consignee’s name with GSTIN

Categories 5

DISCRETE COMPONENTS LED LIGHT LIGHT AND BULBS LED LUMINARIES LED STREET LIGHT

Tender Overview

Organization: West Central Railway, Indian Railways, Kota, Rajasthan. Procurement: LED Luminaire (Recessed/Ceiling Light) conforming to IS 10322 (Part 5/Section 2) under BIS Scheme II. Estimated value: ₹131,800. Delivery location: Kota, Rajasthan 324001. Scope: Supply-only of goods; no installation. Unique clause: BIS license from the OEM is mandatory; OEM authorization required; 24-month warranty from supply date; option clause allows up to 25% quantity variation during execution. Tender emphasizes BIS license validity up to bid closing and mandatory OEM authorization. Keywords: tender in Kota, Rajasthan procurement, BIS IS 10322 luminaires, MSE preference, procurement bid, supply contract.

Technical Specifications & Requirements

  • Category: LED luminaire performance parameters and construction details for recessed ceiling fixtures.
  • Key specs to expect: System Wattage, LED luminaire system efficacy (lm/W), shape and size of fixture, LED colour temperature ranges (2700-3000K; 3500-4000K; 5000-6500K), mounting type, diffuser material, ingress protection (IP rating), and minimum warranty standard.
  • Documentation around BIS Scheme II compliance and IS 10322 (Part 5/Section 2) conformity must be provided by OEM with valid BIS license. Bid evaluation will hinge on conformance to measured parameters and OEM authorization. Tender places emphasis on quality control, unit testing and ISO/BIS marks where applicable. Delivery timelines and payment terms align with the supply-only scope.

Terms, Conditions & Eligibility

  • EMD/Payment: Not disclosed in data; bidders must prepare standard bid security as per tender terms.
  • Warranty: 24 months from the date of supply.
  • OEM & BIS: Mandatory BIS license for IS 10322 (Part 5/Section 2); bid must include OEM authorization; offers without BIS license rejected.
  • Delivery & Price: Option clause allows ±25% quantity change at contract rates; delivery period computed as specified, minimum 30 days.
  • MSE Preference: Possible 25% contract share to MSEs if criteria are met and price alignment within policy margins.
  • Invoicing: Invoices to be raised in consignee’s name with consignee GSTIN.
  • Scope: Supply-only with no additional services.

Key Specifications

  • LED luminaire type: recessed ceiling fixture conforming to IS 10322 (Part 5/Section 2)

  • Colour temperature options: 2700-3000K, 3500-4000K, 5000-6500K

  • System wattage and luminous efficacy values to be provided by OEM

  • Shape and dimensions as per BIS IS 10322 standards

  • Diffuser material specification and IP rating to be specified by OEM

  • Warranty: minimum 24 months; performance and lumen maintenance to be defined

  • Delivery terms aligned with 25% quantity variation clause

Terms & Conditions

  • 24-month warranty from supply date

  • BIS license authorization mandatory for IS 10322 (Part 5/Section 2)

  • OEM authorization form mandatory; no back references

  • Delivery quantity may vary up to 25% during contract

  • Invoices to be issued in consignee name with GSTIN

Important Clauses

Payment Terms

Invoices must reflect consignee GSTIN; payments as per contract for supply-only items; no service payments described

Delivery Schedule

Delivery period subject to option clause; extended delivery time calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; LD provisions typically apply per contract for late delivery; bidders should seek clarity during bid submission

Bidder Eligibility

  • Manufacturer or authorized OEM with BIS license valid through bid closing

  • Bidder must submit OEM authorization form and BIS license documentation

  • Compliance with IS 10322 (Part 5/Section 2) performance and construction standards

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

LED Luminaire (Recessed Luminaire) (Ceiling Light) Conforming To IS 10322 (Part 5/Section 2) (V4) (Under BIS Scheme - II) (Q2)

Delivery Details

Max Delivery Days

21

Delivery Locations

1

Delivery Cities

Kota

Delivery Pincodes

324002

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Rakesh Sinha324002,office of DyCMM, wagon Repair ShopKotaRajasthan32400210021-

Authority Records

MINISTRY OF RAILWAYS

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Documents 3

GeM-Bidding-9580268.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Performance Parameters System Wattage (in Watt) 36
Performance Parameters LED Luminaire System Efficacy (in lumen/watt) 100 Or higher
Performance Parameters Shape of the Fixture Square
Performance Parameters Size of the Fixture 600 mm x 600 mm
Performance Parameters LED Colour Temperature [Hint: Warm White (2700K-3000K), Bright White (3500 K-4000 K), Cool White/Daylight (5000 K-6500 K)] 6500 K
Performance Parameters Type of Mounting Recessed
Construction Diffuser Material Polystyrene
Construction Ingress Protection IP20 Or higher
Warranty Minimum Standard Warranty 1.0

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Required Documents

1

GST registration certificate of bidder

2

Permanent Account Number (PAN) card

3

OEM authorization from BIS-licensed manufacturer

4

OEM bid-specific authorization form submission

5

Documentation proving BIS license validity up to bid closing date

6

Technical compliance certificates demonstrating IS 10322 (Part 5/Section 2) conformity

7

Experience certificates for similar LED luminaire supply

8

Financial statements or turnover proof (where applicable)

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for LED recessed luminaire tender in Kota Rajasthan 2026?

Bidders must supply IS 10322 (Part 5/Section 2) compliant luminaires with BIS license and OEM authorization. Include 24-month warranty, OEM authorization form, BIS documentation, GSTIN invoicing, and evidence of turnover. The bid permits up to 25% quantity variation and requires price alignment for MSE preference eligibility.

What documents are required for BIS IS 10322 luminaires tender in Kota?

Submit GST certificate, PAN, OEM authorization, BIS license valid to bid closing, technical compliance certificates for IS 10322, experience certificates for similar supplies, and financial statements. Ensure invoices are in consignee name with GSTIN. MSE preference eligibility must be proven.

What are the essential technical specifications for IS 10322 luminaires?

Luminaires must meet IS 10322 (Part 5/Section 2) standards, feature variable LED colour temperatures (2700-3000K, 3500-4000K, 5000-6500K), defined system wattage and efficacy, suitable diffuser material, IP rating, and shape/size consistent with BIS guidelines; OEM authorization required.

When is the delivery window for Kota LED luminaires contract?

Delivery period is governed by the option clause allowing up to 25% quantity variation and a minimum extension rule: calculated time equals (increased quantity/original quantity) × original delivery period, with a guaranteed minimum of 30 days from order date.

What is the warranty requirement for LED luminaires in this tender?

Bidders must provide a minimum 24-month warranty from the date of supply, covering performance and material defects. Warranty terms should be clearly stated in the bid and align with BIS and OEM policies.

Are MSE suppliers eligible to gain preference for Kota LED bids?

Yes, MSE preference may apply up to 25% of the contract value if the bidder is a manufacturer or qualifies as an MSE seller with price within policy margins; documentary evidence must be uploaded with the bid.

What are the invoicing requirements for this LED tender in Kota?

Invoices must be raised in the consignee’s name and include the consignee GSTIN. Ensure price and quantity match the supply of goods; align with purchase terms and BIS/OEM documentation to avoid rejection.

What are the BIS license requirements for IS 10322 luminaires?

Tender requires valid BIS license held by the OEM for IS 10322 (Part 5/Section 2) under BIS Scheme II. The license must be valid through bid closing; non-compliant bids will be rejected.

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