Himachal Pradesh Building And Other Construction Workers Welfare Board Water Cooler 40 LTR Tender Shimla Himachal Pradesh 2026
Bid Publish Date
03-Sep-2026, 1:19 pm
Bid End Date
24-Sep-2026, 2:00 pm
EMD
₹50,000
Location
Progress
Tender Overview
The Himachal Pradesh Building And Other Construction Workers Welfare Board invites bids for a 40 LTR SS Water Cooler under the Labour And Employment Department in Shimla, Himachal Pradesh. The tender carries an EMD of ₹50,000 and includes an option clause permitting +/- 25% quantity variation. The final contracting authority reserves rights to modify quantity and delivery timelines per bid placement and currency of contract. There are no BOQ items listed, and no explicit start/end dates published. The ATC terms govern delivery calculations and extension rules, emphasizing contract flexibility within prescribed limits.
Technical Specifications & Requirements
- Product: SS Water Cooler 40 LTR
- Quantity/Scope: No BOQ items provided; bid will cover a single 40 LTR unit under the defined category
- Financials: EMD ₹50,000; estimated value not disclosed
- Key terms: Option clause allows up to 25% quantity change during contract; delivery period tied to last date of original delivery order with a minimum extension framework; extended time formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- Location: Shimla, Himachal Pradesh; two-tier procurement authority under Labour and Employment Department
- Additional notes: ATC document referenced; no product specs or standards listed
Terms, Conditions & Eligibility
- EMD: ₹50,000 (to be deposited as per bidder terms)
- Quantity variation: Up to 25% during contracting and currency of contract
- Delivery timing: Calculated from last date of original delivery order; minimum 30 days extension
- Delivery terms: As per option clause; bidder must comply with ATC provisions
- Documentation: Compliance with tender ATC and submission requirements; specifics in ATC document
- Jurisdiction: Shimla, Himachal Pradesh; Organization: HP BOCW Welfare Board
Key Specifications
-
Product/service: SS Water Cooler 40 LTR
-
Quantity/Value: Not specified; EMD ₹50,000
-
Standards/Certifications: Not specified
-
Delivery/Installation: Not specified; ATC governs delivery calculations
-
Experience: Not specified; bidders must refer to ATC for eligibility
Terms & Conditions
-
Key Term 1: 25% quantity variation permitted during contract
-
Key Term 2: EMD fixed at ₹50,000 for bid submission
-
Key Term 3: Delivery period linked to original delivery order with 30-day minimum extension
Important Clauses
Option Clause
Purchaser may increase or decrease quantity up to 25% at contract placement and during currency at contracted rates
Delivery Schedule
Delivery period starts from last date of original delivery order; extended time calculated by formula with minimum 30 days
ATC Reference
ATC document governs bid terms and delivery calculations
Bidder Eligibility
-
Experience in supplying water coolers to government bodies
-
Financial stability evidenced by annual turnover alignment with tender scale
-
Compliance with GST/PAN and standard bid submission protocols
Tender Data
Bid Details
Quantity
12
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
7
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
SS Water Cooler 40 LTR
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
6
Payment Timelines
Payments shall be made to the Seller within 11 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Shimla
Delivery Pincodes
171002
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Bunty Kumar | 171002,building and other construction workers welfare board thakur vatika kalini shimla himachal pradesh- 171002 | Shimla | Himachal Pradesh | 171002 | 12 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9809759.pdf
Main Document
Buyer uploaded ATC document
ATC
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates in similar Water Cooler supply
Financial statements (last 2–3 years)
EMD payment receipt or online transfer confirmation
Technical compliance certificates (if any)
OEM authorization (if bidding as dealer/distributor)
Bid submission undertaking as per ATC
Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid in the Shimla water cooler tender in 2026 for HP BOCW?
Bidders should prepare the EMD of ₹50,000, GST and PAN, experience certificates, and financials. Submit OEM authorizations if acting as dealer, and conform to the ATC terms. Ensure compliance with the option clause enabling up to 25% quantity variation and follow delivery calculations from the original delivery order date.
What documents are required for the Himachal water cooler procurement bid?
Required documents include GST certificate, PAN, 2–3 years financial statements, experience certificates for similar deployments, EMD payment proof, and any OEM authorization. Technical compliance certificates and ATC-specified documents must be included where applicable for the 40 LTR SS water cooler tender.
What is the EMD amount for the Shimla water cooler bid 2026?
The EMD for this tender is ₹50,000. Bidders must provide payment proof (DD/online) as part of bid submission and ensure it remains valid per tender terms and ATC requirements.
What delivery terms govern the water cooler procurement in Shimla?
Delivery is aligned to the last date of the original delivery order, with possible extension using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. The purchaser may extend the delivery window during option exercise while keeping contracted rates.
What are the key eligibility criteria for HP BOCW water cooler tender?
Eligibility includes prior experience in government or large-scale supply of water coolers, financial suitability evidenced by financial statements, GST/PAN compliance, and willingness to adhere to ATC terms and delivery extension rules for up to 25% quantity changes.
Where can I find the ATC terms for the Shimla water cooler tender?
ATC terms are provided in the buyer-uploaded ATC document. Bidders must view and adhere to these terms, including option quantities, delivery calculations, and any additional conditions that govern the 40 LTR water cooler procurement.
What specifications exist for the 40 LTR SS water cooler in this bid?
No explicit technical specifications are listed in the tender data. Bidders should rely on the ATC document and align proposals with the 40 LTR surface steel (SS) water cooler category, ensuring compliance with any implicit quality expectations and installation readiness.
How does the quantity variation affect pricing in this Shimla tender?
Prices are locked at contracted rates for up to a 25% increase or decrease in quantity. Bidders should model scenarios for ±25% order volumes and ensure price validity across the extended delivery windows as per the option clause and delivery formula.