Repair and Overhauling Service - built up trucks; SPARES FOR SPECIALIST VEHICLES AGAINST 325; Yes;
Indian Air Force
Posted:
13 December 2025
Closed:
16 December 2025
GEM
GEM
Indian Air Force Repair & Overhauling Service for Built Up Trucks SPARES AT AVADI Chennai 2026
Bid Publish Date
17-Jun-2026, 12:43 pm
Bid End Date
27-Jun-2026, 10:00 am
Progress
Issue17-Jun-2026, 12:43 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM requirements: Not specified in data; bidders must ensure OEM compatibility and not-offer end-of-life products
- • Technical standards/certifications: Not specified; ensure compliance with client-provided ATC and PDF documents
- • Special clauses: 50% quantity/duration flex at contract issue; post-issuance up to 50% with consent
- • Eligibility: No liquidation, no court receivership; maintain financial stability declarations
- • Warranty/AMC: Not explicitly stated; vendor must provide ongoing service availability and escalation process
- • Penalties/Performance: Not detailed; ensure service levels and escalation timelines
- • Delivery: All delivery/installation at AVADI, CHENNAI 600055 with documentary proof
- • Local presence: Office for service provider required in Tamil Nadu; toll-free support and escalation matrix
Tender Overview
The Indian Air Force (Department of Military Affairs) invites bids for Repair and Overhauling Service - built up trucks; SPARES FOR SPECIALIST VEHICLES AGAINST 52, to be delivered at AVADI, CHENNAI 600055, Tamil Nadu. The procurement involves servicing spare parts and overhauling for specialist vehicles with a flex clause allowing up to 50% change in quantity or duration during contract issuance and execution. There is no BOQ item list provided, and the tender emphasizes OEM availability, non-obsolescence, and local service presence. A dedicated service address and contactability are required. The opportunity targets suppliers with on-ground Tamil Nadu presence and ability to mobilize to Avadi.
Technical Specifications & Requirements
- No explicit technical specs in the data; bids must cover built up truck spare parts and overhaul capabilities for specialist vehicles.
- Requirements emphasize that offered products must not be end-of-life within the contract period and should reflect at least 1 year residual market life from OEM.
- Service provider must have a local office in the state of the consignee (Tamil Nadu) and provide a dedicated toll-free number and an escalation matrix for service support.
- Delivery/installation is to be performed at the AVADI CHENNAI address, with documented evidence.
- Documentation and certificates are mandatory; failure to upload required certificates can lead to rejection.
Terms & Eligibility
- 50% option clause permits increasing/decreasing contract scope up to 50% at contract issue; post-issuance, increases capped at 50% with consent.
- Delivery/installations to: AVADI, CHENNAI 600055; proof of service location in Tamil Nadu required.
- Bidder must avoid liquidation or bankruptcy and upload an undertaking; eligibility hinges on financial standing and non-obsolescence.
- Service & support requirements demand a dedicated toll-free line and an escalation matrix; offers must include service provider presence in state of consignee.
- No BOQ items; emphasis on OEM availability and ongoing service commitments.
Key Specifications
-
Product/service: Repair and Overhauling Service for built up trucks; spares for specialist vehicles
-
Quantity/scale: No BOQ items provided; scope flexible up to 50% under contract clause
-
Standards/quality: Ensure products are not end-of-life within contract period; OEM life >1 year remaining
-
Delivery: At AVADI CHENNAI 600055; proof of delivery address required
-
Experience: Demonstrated capability in servicing specialist vehicle spares and overhauls
-
Service delivery: Dedicated Tamil Nadu office; toll-free service line and escalation matrix
Terms & Conditions
-
EMD: Not specified in available data; bidders must submit standard bid security per tender terms
-
Delivery: All installation/delivery at AVADI, CHENNAI 600055 with documentary evidence
-
Flexibility: 50% quantity/duration adjustment allowed at contract issue and during execution
Important Clauses
Delivery Terms
Actual delivery and installation, if covered, to AVADI CHENNAI 600055; documentary evidence required
Flexibility in Scope
Option Clause allows up to 50% increase/decrease in contract quantity or duration; acceptance required
Service Availability
Office of Service Provider must be located in the state of consignee with toll-free support and escalation matrix
Bidder Eligibility
-
No liquidation or court receivership; bidder must upload an undertaking
-
Not bankrupt; maintain financial stability and auditable statements
-
Office and service support presence in Tamil Nadu; dedicated toll-free line
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Repair and Overhauling Service - built up trucks; SPARES FOR SPECIALIST VEHICLES AGAINST 52; Yes; Buyer Premises
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 8
GeM-Bidding-9480304.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Posted:
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Closed:
14 March 2026
GEM
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates in repair/overhaul of specialist vehicle spares
4
Financial statements and undertaking of non-liquidation
5
OEM authorization or evidence of availability of spares
6
Technical compliance certificates as demanded in ATC/PDF
7
Documentary proof of local Tamil Nadu service office
8
Dedicated toll-free service number and escalation matrix
Frequently Asked Questions
How to bid for IAF repair overhaul trucks tender in Chennai 2026?
Bidders must submit GST, PAN, experience certificates, financial statements, EMD as per tender terms, OEM authorizations, and technical documents. Ensure a Tamil Nadu service office and toll-free support; comply with 50% scope adjustment clause and provide documentary evidence of delivery to AVADI 600055.
What documents are required for IAF vehicle spares tender in Tamil Nadu?
Required documents include GST certificate, PAN, company financial statements, experience certificates in specialist vehicle spares, OEM authorizations, evidence of local Tamil Nadu service office, and a toll-free service number with escalation matrix.
What is the 50% option clause in this IAF tender for trucks?
The buyer may change contract quantity or duration by up to 50% at contract issue; after issuance, adjustments remain within 50% with the provider's consent, applicable to lumpsum-style service contracts and scope expansion.
Where is delivery required for the IAF spares overhaul tender?
Delivery and installation, if included, must occur at AVADI, CHENNAI 600055; bidders must provide documentary evidence of the delivery address and coordinate with the 8BRD team.
What certifications or standards are mandatory for this tender?
The data emphasizes non-obsolescence and OEM life; bidders should provide OEM authorization and compliance certificates as requested in ATC/PDF; ensure spares are not end-of-life within contract period.
What is the eligibility criteria for financial standing in this tender?
Bidders must avoid liquidation or bankruptcy and upload financial statements plus a non-liquidation undertaking; demonstrate ability to sustain service and spare parts supply over contract duration.
What is the scope of service for specialist vehicle spares under this tender?
Scope covers repair and overhauling service for built up trucks and related spares for specialist vehicles; exact BoQ not provided; focus on OEM-backed parts with >1 year residual life and Tamil Nadu service capability.
How to verify service support accessibility for this Tamil Nadu tender?
Bidders must provide a dedicated toll-free service number and an escalation matrix; ensure a local Tamil Nadu office for service support and on-ground response times as per ATC terms.
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Documents 8
GeM-Bidding-9480304.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS