GEM

Odisha Police ICP-OES Procurement Tender Khordha Odisha 2025 with BIS/EPEAT/Windows 11 Certification

Bid Publish Date

15-Nov-2025, 1:31 pm

Bid End Date

01-Dec-2025, 5:00 pm

Bid Opening Date

01-Dec-2025, 5:30 pm

EMD

₹2,00,000

Location

KHORDHA , ODISHA

Progress

Issue15-Nov-2025, 1:31 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • BIS-marked desktop model with Og5 certification, Microsoft Windows 11 Professional certification, and EPEAT India certification
  • • 15 KVA online UPS with isolation transformer; 60 min backup; 10 m connection cables supplied by bidder
  • • OEM authorized service center support required at client location
  • • Average turnover requirement: ₹100 Lakhs per year; last 3 years ITR submission mandatory
  • • e-BG/EMD submission via NeSL with UIN NCODG2383P
  • • Query deadline and pre-bid meeting details to be communicated; OGFR-2023 and GFR compliance mandatory

Tender Overview

The Odisha Police Home Department invites bids for a complete setup under the Inductively Coupled Plasma-Optical Emission Spectroscopy (ICP-OES) category for procurement in Khordha, Odisha 751001. The tender specifies an EMD of ₹200,000 and requires bidders to exhibit a minimum average annual turnover of ₹1 Crore with last three years’ ITR. The scope includes a high-end desktop configuration and associated accessories, with emphasis on standards compliance (BIS marked, ISOs where applicable) and OEM support presence near the client site. A pre-bid meeting and query deadline are outlined to clarify technical specifications and delivery conditions. The procurement appears to target a full laboratory/field-ready ICP-OES configuration with related software, warranty, and service obligations.

Technical Specifications & Requirements

  • Desktop configuration: Intel i9 or higher, 13th generation or above, SSD 1 TB+, optical drive, 32 GB RAM, 78.1-83 inch Full HD monitor (1920x1080+).
  • Peripherals: wired keyboard/mouse, pre-loaded Windows 11 Pro with perpetual MS Office license; OEM confirmation on letterhead.
  • OS/processor compatibility with system software; OEM authorized service center near client location.
  • Certification requirements: BIS-marked model, Windows 11 Professional certification, and EPEAT (INDIA) designation.
  • Additional components: 15 KVA online UPS with isolation transformer, 60-minute battery backup, 10 m battery cables, 3-year battery warranty.
  • Service/consumables: antivirus license for 3 years, full-service manual, toolkit, and operating manuals.

Terms, Conditions & Eligibility

  • EMD: ₹200,000; submission via electronic BG/EMD with UIN NCODG2383P through NeSL.
  • Turnover: average ₹1 Crore annually over the last 3 years; provide ITRs for 3 years.
  • Delivery/Query: queries due by 22-11-2025 05:00 PM; pre-bid meeting at State FSL, Rasulgarh, Bhubaneswar.
  • Compliance: OGFR-2023 and GFR regulations; potential debarment for non-compliance.
  • Documentation: GST, PAN, experience certificates, financials, OEM authorizations, and technical bid documents as applicable.
  • Warranty/Support: 3-year battery warranty; service center within proximity; full service kit and manuals provided.

Key Specifications

  • ICP-OES procurement with BIS-marked desktop configuration

  • Intel i9 13th gen processor, 1 TB SSD, 32 GB RAM, 78.1-83 inch Full HD monitor

  • Pre-loaded Windows 11 Pro with perpetual MS Office license

  • 10 m battery connection cables; 60-minute UPS backup; 15 KVA online UPS with isolation transformer

  • 3-year battery warranty; antivirus license for 3 years; full-service manual and toolkit

  • OEM authorized service center required in proximity to Bhubaneswar/Khordha

  • EPEAT India certification and Microsoft Windows 11 Professional certification

Terms & Conditions

  • EMD of ₹200,000 via electronic bank guarantee (NeSL) with UIN NCODG2383P

  • Average turnover of ₹1 Crore/year; provide 3-year ITRs and audited statements

  • Pre-bid query by 22-11-2025; OGFR-2023 and GFR-compliant procurement

Important Clauses

Payment Terms

EMD submission via eBG; no advance payment terms specified beyond standard GFR; payment terms to be defined in the contract

Delivery Schedule

Delivery/installation timeline to be clarified during pre-bid; ensure availability of OEM-certified service near Khordha

Penalties/Liquidated Damages

Compliance with OGFR/GFR; potential debarment for non-compliance; LD terms to be finalised in bid document

Bidder Eligibility

  • Minimum average annual turnover ₹1 Crore over the last 3 financial years

  • Last 3 years ITRs submitted; GST registration active

  • OEM authorization for supplied ICP-OES desktop configuration; service center near client location

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Required Documents

1

GST registration certificate

2

PAN card

3

Last 3 years ITRs

4

Audited financial statements / CA certificate

5

Experience certificates for similar ICP-OES/office setup projects

6

EMD electronic bank guarantee with UIN NCODG2383P

7

OEM authorization letter and product certifications (BIS, Windows 11 Pro, EPEAT India)

8

Technical bid documents and proof of OEM service center near Khordha

9

Any other statutory documents as per OGFR/GFR

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for the ICP-OES procurement tender in Khordha Odisha 2025?

Bidders must meet the ₹1 Crore average turnover, submit 3-year ITRs, GST and PAN, and provide OEM authorization for the ICP-OES desktop setup. EMD of ₹200,000 via electronic BG (NeSL) with UIN NCODG2383P is required. Ensure BIS, Windows 11 Pro, and EPEAT India certifications are included.

What documents are required for Odisha Police ICP-OES bid 2025?

Submit GST, PAN, last 3 years ITRs, audited financials, OEM authorization,Technical bid, experience certificates, and EMD via eBG with UIN NCODG2383P. Include BIS mark, Windows 11 Pro certification, and EPEAT India certification for the desktop model.

What are the technical specifications for the ICP-OES desktop setup in this tender?

The setup requires an Intel i9 13th generation processor or higher, 1 TB SSD, 32 GB RAM, a Full HD 78.1-83 inch monitor (1920x1080), wired keyboard/mouse, and pre-loaded Windows 11 Pro with MS Office perpetual license; OEM service center near Khordha.

What is the EMD amount and submission process for this Odisha tender?

The EMD is ₹200,000 and must be submitted as an electronic bank guarantee via NeSL using the UIN NCODG2383P. Ensure the eBG is valid for bid submission and attach with the technical bid per tender terms.

What are the warranty and support expectations for the UPS and battery system?

A 3-year battery warranty is required for the 15 KVA online UPS with isolation transformer; bidder must supply 60 minutes backup and 10 m cables for battery connection; OEM service near Khordha to support maintenance and warranty claims.

When is the pre-bid query deadline and meeting for the Odisha ICP-OES tender?

Queries must be submitted by 22-11-2025 05:00 PM via email to [email protected]. A pre-bid interaction will be conducted at the State FSL, Rasulgarh, Bhubaneswar; exact date/time will be communicated subsequently.

What standards and certifications are mandatory for the desktop model?

Mandatory certifications include BIS marked, Windows 11 Pro certification, and EPEAT India; vendor must provide OEM confirmation on letterhead and ensure OS compatibility with system software.

What is the delivery location and whether the service center must be local?

Delivery and installation are expected at Khordha, Odisha 751001; bidders must demonstrate an OEM authorized service center proximity to the client site to support onsite maintenance and warranty.

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