Video Conferencing Camera / Web Camera (V2),Speakerphone
N/a
KAITHAL, HARYANA
Posted:
7 October 2025
Closed:
24 October 2025
GEM
GEM
Indian Army Video Conferencing Camera Tender Gurudaspur Punjab 2026 - PTZ, 1080p/4K, ISI/ISO Standards
Progress
Issue13-Jul-2026, 8:32 pm
AwardPending
Quantity
2
Category
Video Conferencing Camera / Web Camera (V2)
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM requirements: not explicitly stated; bidder should verify any OEM authorizations during bid
- • Technical certifications: no specific standards listed; expect IS/ISO compatibility and secure interface compliance
- • Special clauses: quantity adjustment up to 25% during contract; extended delivery time rules defined by option clause
- • Eligibility: standard government procurement prerequisites, potential security clearances for defense equipment
- • Warranty/AMC: on-site comprehensive warranty specified; duration not explicitly stated
- • Penalties: no explicit LD rate provided; review ATC for remedies and penalties
Categories
4
Tender Overview
The Indian Army, Department of Military Affairs, issues a tender for video conferencing hardware in Gurudaspur, Punjab. Procured items include videoconferencing cameras (V2) and conference speakerphones without Bluetooth. Specifications reference PTZ functionality, maximum camera resolution, optical zoom, field of view, and on-site warranty. The scope emphasizes audio capture, cascading and expansion capabilities, wired interfaces, power, and battery considerations. The award will hinge on compliance with listed features, delivery readiness, and warranty terms, with potential quantity adjustments up to 25% during contract execution. The context centers on secure, reliable meeting infrastructure for military communications. Key differentiators include on-site warranty and integration readiness for high-security environments.
Technical Specifications & Requirements
- PTZ Function and associated control capabilities
- Resolution (Maximum) per camera: required to meet or exceed specified upper limit
- Optical Zoom Range (Maximum) and related framing performance
- Field of View (Degree) suitable for room deployments
- Comprehensive on site Warranty (Year) coverage
- Microphone Configuration per Unit and expansion options
- Cascading Capability and Wireless Cascading support for scalable deployments
- External Microphone support and distance pickup
- Microphone Unit Pickup Range (Radius in meters) and speakerphone power per unit (in watts)
- Duplex Audio Processing and connectivity interface details
- Microphone Expansion Capability and Power Source specifications
- Minimum Battery Capacity in mAh and relevant power considerations
- Warranty period expectations and any related compliance notes
Terms, Conditions & Eligibility
- EMD: not specified
- Delivery terms: standard military delivery terms; option clause allows quantity variation up to 25% at contract; additional time basis as defined
- Payment terms: not specified in detail
- Documents: required sample/spec confirmation prior to participation; submission of GST, PAN, experience, financials may be implied
- Warranty/Penalties: comprehensive on-site warranty; no explicit LD details provided
- Experience/Eligibility: not explicitly listed beyond standard procurement norms; emphasis on compliance with security and integration requirements
- Additional ATC terms require advance sample/specification confirmation prior to bid participation
Key Specifications
-
Video conferencing camera with PTZ function
-
Maximum camera resolution (specify) and optical zoom range
-
Field of view in degrees
-
Comprehensive on-site warranty year
-
Microphone configuration per unit and external microphone support
-
Cascading and wireless cascading capabilities
-
Speakerphone power per unit (watts)
-
Duplex audio processing support
-
Connectivity interfaces (HDMI/USB/LAN etc.)
-
Microphone expansion capability and power source
-
Minimum battery capacity (mAh)
-
Warranty terms and service levels
Terms & Conditions
-
Option to increase/decrease quantity by up to 25% during contract
-
Delivery period calculations based on original/extended periods with minimum 30 days
-
Advance samples/specifications requested prior to participation
Important Clauses
Payment Terms
Not detailed in data; bidders should seek explicit terms in RFP and ATC
Delivery Schedule
Delivery begins after order finalization; option clause governs extended timelines
Penalties/Liquidated Damages
No LD rate specified in available data; refer to standard government terms
Bidder Eligibility
-
Proven experience in supplying video conferencing systems for defense or large enterprises
-
Financial stability evidenced by recent financial statements
-
Ability to provide on-site warranty and timely service support
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Video Conferencing Camera / Web Camera (V2) (Q2) , Conference Speakerphone without Bluetooth (Q2)
Pre-Bid & Qualification
Pre-Bid Date
15-07-2026 09:00:00
Pre-Bid Venue
Sujanpur (PB)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Gurdaspur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Gurdaspur | Gurdaspur | - | - | 1 | 15 | - |
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
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Documents 5
GeM-Bidding-9601543.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Description/Application | Genric Description | Web Camera, Video Conferencing Camera |
| Genric | PTZ Function | No, Yes (e-PTZ) only, Yes (High Precision Motorized-PTZ) Or higher |
| Genric | Resolution (Maximum) each camera | HD (1280 x 720 Pixel), Full HD (1920 x 1080 Pixel), 4K HD (3840 X 2160 Pixel) Or higher |
| Genric | Zoom Range Optical (Maximum) | 2X, 3X, 4X, 5X, 10X, 12X, 16X, 20X, 22X, 30X, NA Or higher |
| Genric | Field of View (Degree) | 45-60, more than 60-75, more than 75-90, more than 90-105, more than 105-120 |
| Warranty / Service | Comprehensive on site Warranty (Year) | 1, 2, 3, 4, 5 Or higher |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar video conferencing deployments
4
Financial statements demonstrating financial stability
5
EMD/Security deposit documentation (if applicable)
6
Technical bid documents and product specifications
7
OEM authorizations or distributorship certificates (if required by terms)
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for video conferencing camera tender in Gurudaspur Punjab 2026?
Bidders must meet standard government prerequisites, submit GST and PAN proofs, provide experience certificates of similar deployments, and furnish financial statements. The tender requires samples before participation and compliance with on-site warranty expectations. Ensure bidder meets weapon-ready security and integration requirements and confirm option clause terms for quantity adjustments.
What documents are required for Indian Army video conferencing equipment bid in Punjab?
Key documents include GST registration, PAN card, company financial statements, experience certificates for previous video conferencing deployments, EMD documentation if applicable, technical bid with product specifications, and OEM authorizations if required. Online submission and hard copy as mandated by ATC should be prepared.
What are the essential technical specifications for the cameras in this tender?
Specifications cover PTZ functionality, maximum camera resolution, optical zoom range, field of view, and comprehensive on-site warranty. Additional needs include microphone configuration per unit, cascading capabilities, external microphone support, and duplex audio processing with suitable connectivity interfaces.
When is delivery expected after contract award for Gurudaspur bid?
Delivery timing follows the original delivery period with an option-based extension. If quantity changes are exercised, the extension uses (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Exact delivery dates will be defined in the purchase order.
What are the EMD and financing terms for this Indian Army tender?
EMD details are not specified in the provided data. Bidders should verify EMD amounts and payment milestones in the ATC. Prepare funds or bank guarantees accordingly and align with any security deposit requirements stated in the terms.
What warranty and service support are expected for the videoconferencing system?
A comprehensive on-site warranty is required for each unit. Confirm the warranty duration (years), service response times, on-site spares availability, and post-warranty AMC options. Ensure alignment with the Army's security and maintenance standards for defense equipment.
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Documents 5
GeM-Bidding-9601543.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS