GEM

Indian Army Printer Components Tender Bareilly Uttar Pradesh 2026 EPSON/HP Heads Pumps BIS standards

Bid Publish Date

16-Jun-2026, 8:22 pm

Bid End Date

26-Jun-2026, 9:00 pm

Location

BAREILLY , UTTAR PRADESH

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Progress

Issue16-Jun-2026, 8:22 pm

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Quantity

Key Highlights

• OEM/Brand flexibility with EPSON, HP, Kyocera components
• Mandatory BIS licence and type test certificates
• Material Test Certificate required with supply
• GST invoice and GST portal payment proof must be uploaded
• Post-receipt inspection at consignee site
• Option clause enabling ±25% quantity change
• Imported items must have Indian registered office for aftersales service
• 28+ items across 26 BOQ entries requiring SITC, installation and commissioning

Tender Overview

Organization: Indian Army (Department Of Military Affairs) serving at Bareilly, Uttar Pradesh 243001. Procurement scope includes multiple printer-related components: Printer Head for EPSON L5910, L3256, L6170; Pumps for EPSON variants; Encoder Strips; Slit Disk Strips; Maint Boxes; Printer Heads for HP models; Gear Sets; Rollers; Fuser Teflon; Oil Pad assembly; Data cables; Home sensors; Disk accessories. The catalog lists 26 items with no explicit quantities or values. The contract covers Supply, Installation, Testing and Commissioning of goods. An important differentiator is the broad OEM-specific mix across EPSON, HP, Kyocera lines, indicating a unified government procurement for turnkey print hardware support. The bid process includes mandatory certificate uploads and post-delivery verification.

Technical Specifications & Requirements

Scope of supply: Supply, Installation, Testing and Commissioning of listed printer components and spares.
Inspection: Post-receipt inspection at consignee site; pre-dispatch inspection optional if ATC permits.
Documentation: Material Test Certificate to be supplied with the items; BIS/type test certificates and OEM authorizations may be required; GST invoice uploaded on GeM with GST portal payment confirmation.
OEM/Import: For imported items, OEM or authorized seller must have registered India office for aftersales service; certificate to be submitted.
Quality & Acceptance: Lab testing by Buyer’s lab; lab results are decisive for acceptance; certificates to be uploaded with bid.
Delivery & terms: Option clause allows ±25% quantity change; delivery period linked to order dates; extended delivery time follows a defined calculation.

Terms, Conditions & Eligibility

EMD/Performance terms: Not explicitly stated in the data; bidders must comply with ATC terms and provide applicable security.
GST & invoicing: GST invoice with GST portal payment screenshot required on GeM.
Quality certifications: Mandatory BIS licence, type test certificates, and other prescribed certifications; material tests with buyer laboratory validation.
Inspection: Post-receipt inspection by Buyer’s board; pre-dispatch inspection may apply if ATC allows.
OEM compliance: Imported items require registered Indian office for service support; submit related certificate.
Delivery flexibility: 25% quantity variation allowed during contract; additional time formula provided with minimum 30 days.

Key Specifications

Printer Head for EPSON L5910
Printer Head for EPSON L3256
Printer Head for HP 316
Fuser Teflon for Kyocera M2040DN
Oil Pad assembly for Kyocera M2040DN
Encoder Strip for EPSON L3115 and L3250
Data Cable for EPSON L3110
Mechanical wear components: Gear Set, Pressure Roller, Pick up roller

Terms & Conditions

Option clause allows ±25% quantity change during contract
Post-receipt inspection conducted by Buyer’s board
GST invoice and GST portal payment proof required on GeM
Imported items require Indian office for aftersales support
Material Test Certificate to accompany supply for buyer verification

Important Clauses

Payment Terms

GST invoice with GST portal payment confirmation; no explicit payment timeline stated in data

Delivery Schedule

Delivery period starts from last date of original delivery order; extended time formula applies with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; option clause suggests flexibility but no fixed SLA in data

Bidder Eligibility

Submit BIS licence and type test certificates for relevant items
OEM/Authorized Seller must have Indian registered office for aftersales service (imported items)
Post-delivery inspection readiness and lab testing capability

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

Bid To RA Enabled

Item Category

Printer Head for EPSON L5910 , Pump for EPSON L5910 , Printer Head for EPSON L3256 , Pump for for EPSON L3256 , Encoder Strip for EPSON L3115 , Slit Disk Strip for EPSON L3115 , Maint Box for EPSON L3256 , Printer Head for HP 316 , Printer Head for HP 3800 , Gear Set for HP 3800 , Pressure Roller for HP 126NW , Teflon Sleeve for HP 126NW , Pick up roller for HP 126NW , Printer Head for EPSON L3255 , Pump for EPSON L3255 , Fuser Teflon for Kyocera M 2040DN , Oil Pad assembly for Kyocera M2040DN , Imagine Unit for MFD HP M 438N , Maint Box for EPSON Tank L3110 , Data Cable for EPSON L3110 , Sensor for EPSON L3110 , Disk for EPSON L3250 , Encoder Strip for EPSON L3250 , Home Sensor for EPSON L3250 , Printer Head EPSON L6170 , Pump for EPSON L6170

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9477979.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

1 peace Delivery: 15 days

Pump for EPSON L5910

The item should be compatible with EPSON L5910 having Printing quality Colour and BW, Printing technology - Ink tank, Scanner - Flatbed, Print Resolution- 5760x1440 DPI, 22Printing Speed - 20PPM

1 peace Delivery: 15 days

Printer Head for EPSON L3256

The item should be compatible with Epson Eco Tank L3256 Color Printer, print resolution 5760x1440 dpi, print speed 33 ppm per 10 ipm, print speed color 15ppm per 5 IPM, scanner resolution 9600 dpi x 9600 dpi, Print, Scan Copy with ADF

1 peace Delivery: 15 days

Pump for for EPSON L3256

1 peace Delivery: 15 days

Encoder Strip for EPSON L3115

The item should be compatible with Epson Eco Tank L3115 Color Printer, print resolution 5760x1440 dpi, print speed 33 ppm per 10 ipm, print speed color 15ppm per 5 IPM, scanner resolution 9600 dpi x 9600 dpi,Print, Scan Copy with ADF

1 peace Delivery: 15 days

Slit Disk Strip for EPSON L3115

1 peace Delivery: 15 days

Maint Box for EPSON L3256

1 peace Delivery: 15 days

Printer Head for HP 316

The item should be compatible with printer inkjet make HP Model 316 with specification as printing resolution 1200x1200, 4800x1200 dpi, Maximum print speed 19 ppm

1 peace Delivery: 15 days

Printer Head for HP 3800

The item should be compatible with printer inkjet make HP Model 3800 with specification as printing resolution 2400x1200, Maximum print speed 20 ppm

1 peace Delivery: 15 days

#10

Gear Set for HP 3800

The item should be compatible with printer inkjet make HP Model 3800 with specification as printing resolution 2400x1200, Maximum print speed 20 ppm

1 peace Delivery: 15 days

#11

Pressure Roller for HP 126NW

The item should be compatible with printer HP LaserJet Model 126NW with specification as printing resolution 1200x1200, Maximum print speed 20 ppm

1 peace Delivery: 15 days

#12

Teflon Sleeve for HP 126NW

The item should be compatible with printer HP LaserJet Model 126NW with specification as printing resolution 1200x1200, Maximum print speed 20 ppm

1 peace Delivery: 15 days

#13

Pick up roller for HP 126NW

The item should be compatible with printer HP LaserJet Model 126NW with specification as printing resolution 1200x1200, Maximum print speed 20 ppm

1 peace Delivery: 15 days

#14

Printer Head for EPSON L3255

The item should be compatible with Epson Eco Tank L3255 Color Printer, print resolution 5760x1440 dpi, print speed 33 ppm per 10 ipm, print speed color 15ppm per 5 IPM, scanner resolution 9600 dpi x 9600 dpi, Print, Scan Copy with ADF

1 peace Delivery: 15 days

#15

Pump for EPSON L3255

1 peace Delivery: 15 days

#16

Fuser Teflon for Kyocera M 2040DN

The item should be compatible with Kyocera M2040 with specification as print speed 40 pages per minute, print resolution 600x600 dpi, color output - black and white, scan resolution 600 dpi, 400 dpi, 300 dpi

1 peace Delivery: 15 days

#17

Oil Pad assembly for Kyocera M2040DN

1 peace Delivery: 15 days

#18

Imagine Unit for MFD HP M 438N

The item should be compatible with HP LaserJet MFP 438 dn, Print speed of upto 23 ppm and support A3 paper sizes, Print quality 600x600 dpi, scan resolution -1200x1200 dpi and Print, copy, scan, fax and walk up USB

1 peace Delivery: 15 days

#19

Maint Box for EPSON Tank L3110

The item should be compatible with Epson Eco Tank L3110 Color Printer, print resolution 5760x1440 dpi, print speed 33 ppm per 10 ipm, print speed color 15ppm per 5 IPM, scanner resolution 9600 dpi x 9600 dpi, Print, Scan Copy with ADF

1 peace Delivery: 15 days

#20

Data Cable for EPSON L3110

1 peace Delivery: 15 days

#21

Sensor for EPSON L3110

1 peace Delivery: 15 days

#22

Disk for EPSON L3250

The item should be compatible with Epson Eco Tank L3250 Color Printer, print resolution 5760x1440 dpi, print speed 33 ppm per 10 ipm, print speed color 15ppm per 5 IPM, scanner resolution 9600 dpi x 9600 dpi, Print, Scan Copy with ADF

1 peace Delivery: 15 days

#23

Encoder Strip for EPSON L3250

1 peace Delivery: 15 days

#24

Home Sensor for EPSON L3250

1 peace Delivery: 15 days

#25

Printer Head EPSON L6170

The item should be compatible with printer inkjet make Epson Model L 6170 with specification as printing resolution 4800 x 1200 dpi, print seed 20 ppm, copy resolution 600x 1200 dpi

1 peace Delivery: 15 days

#26

Pump for EPSON L6170

The item should be compatible with printer inkjet make Epson Model L 6170 with specification as printing resolution 4800 x 1200 dpi, print seed 20 ppm, copy resolution 600x 1200 dpi

1 peace Delivery: 15 days

Item #	Title	Description	Quantity	Unit	Consignee	Delivery (Days)
1	Printer Head for EPSON L5910	The item should be compatible with EPSON L5910 having Printing quality Colour and BW, Printing technology - Ink tank, Scanner - Flatbed, Print Resolution- 5760x1440 DPI, 22Printing Speed - 20PPM	1	peace	buyer850	15
2	Pump for EPSON L5910	The item should be compatible with EPSON L5910 having Printing quality Colour and BW, Printing technology - Ink tank, Scanner - Flatbed, Print Resolution- 5760x1440 DPI, 22Printing Speed - 20PPM	1	peace	buyer850	15
3	Printer Head for EPSON L3256	The item should be compatible with Epson Eco Tank L3256 Color Printer, print resolution 5760x1440 dpi, print speed 33 ppm per 10 ipm, print speed color 15ppm per 5 IPM, scanner resolution 9600 dpi x 9600 dpi, Print, Scan Copy with ADF	1	peace	buyer850	15
4	Pump for for EPSON L3256	The item should be compatible with Epson Eco Tank L3256 Color Printer, print resolution 5760x1440 dpi, print speed 33 ppm per 10 ipm, print speed color 15ppm per 5 IPM, scanner resolution 9600 dpi x 9600 dpi,Print, Scan Copy with ADF	1	peace	buyer850	15
5	Encoder Strip for EPSON L3115	The item should be compatible with Epson Eco Tank L3115 Color Printer, print resolution 5760x1440 dpi, print speed 33 ppm per 10 ipm, print speed color 15ppm per 5 IPM, scanner resolution 9600 dpi x 9600 dpi,Print, Scan Copy with ADF	1	peace	buyer850	15
6	Slit Disk Strip for EPSON L3115	The item should be compatible with Epson Eco Tank L3115 Color Printer, print resolution 5760x1440 dpi, print speed 33 ppm per 10 ipm, print speed color 15ppm per 5 IPM, scanner resolution 9600 dpi x 9600 dpi,Print, Scan Copy with ADF	1	peace	buyer850	15
7	Maint Box for EPSON L3256	The item should be compatible with Epson Eco Tank L3256 Color Printer, print resolution 5760x1440 dpi, print speed 33 ppm per 10 ipm, print speed color 15ppm per 5 IPM, scanner resolution 9600 dpi x 9600 dpi,Print, Scan Copy with ADF	1	peace	buyer850	15
8	Printer Head for HP 316	The item should be compatible with printer inkjet make HP Model 316 with specification as printing resolution 1200x1200, 4800x1200 dpi, Maximum print speed 19 ppm	1	peace	buyer850	15
9	Printer Head for HP 3800	The item should be compatible with printer inkjet make HP Model 3800 with specification as printing resolution 2400x1200, Maximum print speed 20 ppm	1	peace	buyer850	15
10	Gear Set for HP 3800	The item should be compatible with printer inkjet make HP Model 3800 with specification as printing resolution 2400x1200, Maximum print speed 20 ppm	1	peace	buyer850	15
11	Pressure Roller for HP 126NW	The item should be compatible with printer HP LaserJet Model 126NW with specification as printing resolution 1200x1200, Maximum print speed 20 ppm	1	peace	buyer850	15
12	Teflon Sleeve for HP 126NW	The item should be compatible with printer HP LaserJet Model 126NW with specification as printing resolution 1200x1200, Maximum print speed 20 ppm	1	peace	buyer850	15
13	Pick up roller for HP 126NW	The item should be compatible with printer HP LaserJet Model 126NW with specification as printing resolution 1200x1200, Maximum print speed 20 ppm	1	peace	buyer850	15
14	Printer Head for EPSON L3255	The item should be compatible with Epson Eco Tank L3255 Color Printer, print resolution 5760x1440 dpi, print speed 33 ppm per 10 ipm, print speed color 15ppm per 5 IPM, scanner resolution 9600 dpi x 9600 dpi, Print, Scan Copy with ADF	1	peace	buyer850	15
15	Pump for EPSON L3255	The item should be compatible with Epson Eco Tank L3255 Color Printer, print resolution 5760x1440 dpi, print speed 33 ppm per 10 ipm, print speed color 15ppm per 5 IPM, scanner resolution 9600 dpi x 9600 dpi, Print, Scan Copy with ADF	1	peace	buyer850	15
16	Fuser Teflon for Kyocera M 2040DN	The item should be compatible with Kyocera M2040 with specification as print speed 40 pages per minute, print resolution 600x600 dpi, color output - black and white, scan resolution 600 dpi, 400 dpi, 300 dpi	1	peace	buyer850	15
17	Oil Pad assembly for Kyocera M2040DN	The item should be compatible with Kyocera M2040 with specification as print speed 40 pages per minute, print resolution 600x600 dpi, color output - black and white, scan resolution 600 dpi, 400 dpi, 300 dpi	1	peace	buyer850	15
18	Imagine Unit for MFD HP M 438N	The item should be compatible with HP LaserJet MFP 438 dn, Print speed of upto 23 ppm and support A3 paper sizes, Print quality 600x600 dpi, scan resolution -1200x1200 dpi and Print, copy, scan, fax and walk up USB	1	peace	buyer850	15
19	Maint Box for EPSON Tank L3110	The item should be compatible with Epson Eco Tank L3110 Color Printer, print resolution 5760x1440 dpi, print speed 33 ppm per 10 ipm, print speed color 15ppm per 5 IPM, scanner resolution 9600 dpi x 9600 dpi, Print, Scan Copy with ADF	1	peace	buyer850	15
20	Data Cable for EPSON L3110	The item should be compatible with Epson Eco Tank L3110 Color Printer, print resolution 5760x1440 dpi, print speed 33 ppm per 10 ipm, print speed color 15ppm per 5 IPM, scanner resolution 9600 dpi x 9600 dpi, Print, Scan Copy with ADF	1	peace	buyer850	15
21	Sensor for EPSON L3110	The item should be compatible with Epson Eco Tank L3110 Color Printer, print resolution 5760x1440 dpi, print speed 33 ppm per 10 ipm, print speed color 15ppm per 5 IPM, scanner resolution 9600 dpi x 9600 dpi, Print, Scan Copy with ADF	1	peace	buyer850	15
22	Disk for EPSON L3250	The item should be compatible with Epson Eco Tank L3250 Color Printer, print resolution 5760x1440 dpi, print speed 33 ppm per 10 ipm, print speed color 15ppm per 5 IPM, scanner resolution 9600 dpi x 9600 dpi, Print, Scan Copy with ADF	1	peace	buyer850	15
23	Encoder Strip for EPSON L3250	The item should be compatible with Epson Eco Tank L3250 Color Printer, print resolution 5760x1440 dpi, print speed 33 ppm per 10 ipm, print speed color 15ppm per 5 IPM, scanner resolution 9600 dpi x 9600 dpi, Print, Scan Copy with ADF	1	peace	buyer850	15
24	Home Sensor for EPSON L3250	The item should be compatible with Epson Eco Tank L3250 Color Printer, print resolution 5760x1440 dpi, print speed 33 ppm per 10 ipm, print speed color 15ppm per 5 IPM, scanner resolution 9600 dpi x 9600 dpi, Print, Scan Copy with ADF	1	peace	buyer850	15
25	Printer Head EPSON L6170	The item should be compatible with printer inkjet make Epson Model L 6170 with specification as printing resolution 4800 x 1200 dpi, print seed 20 ppm, copy resolution 600x 1200 dpi	1	peace	buyer850	15
26	Pump for EPSON L6170	The item should be compatible with printer inkjet make Epson Model L 6170 with specification as printing resolution 4800 x 1200 dpi, print seed 20 ppm, copy resolution 600x 1200 dpi	1	peace	buyer850	15

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Historical Data

Required Documents

GST certificate

GST payment confirmation screenshot

PAN card

Experience certificates for similar supply

Financial statements (as applicable)

Material Test Certificate

BIS licence and type test certificates

OEM authorizations or approvals for each product

Post-delivery acceptance documents (inspection reports)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid on printer components tender in Bareilly for Indian Army 2026

Bidders must submit GST registration, PAN, BIS/type test certificates, OEM authorizations, and Material Test Certificate with the bid. Ensure GeM portal GST invoice is uploaded with GST payment screenshot. Comply with the option clause for quantity variation up to 25% and provide post-receipt inspection readiness.

What documents are required for Indian Army printer parts procurement in UP

Required documents include GST registration, PAN, experience certificates for similar supply, financial statements, Material Test Certificate, BIS licence, type test certificates, OEM authorizations, and post-delivery acceptance reports. Ensure all certificates are current and uploaded to the GeM bid submission.

What standards apply to imported printer components in this tender

Imported items must have an Indian registered office for aftersales service; submit OEM authorization and relevant import certifications. The buyer may require BIS/type test certificates, and the material tests will be conducted by the buyer lab to verify compliance.

When is delivery expected under the option clause in this tender

Delivery terms permit ±25% quantity changes; delivery period starts from last date of the original order. If extended delivery occurs, additional time is calculated as (increased quantity ÷ original quantity) × original period, with a minimum of 30 days.

What is required for GST invoicing in GeM for this tender

Bidders must upload a scanned GST invoice and a GST portal payment confirmation screenshot on GeM. This ensures compliance with tax requirements and smooth bid evaluation, alongside the Material Test Certificate accompanying the shipment.

What certifications and tests are mandatory for this procurement

Mandatory BIS licence, type test certificates, and other prescribed certifications for each product. Material Test Certificate must accompany supply. Buyer’s lab tests results will determine acceptance; ensure OEM/authorizations are current and submitted with bid.

What is the scope of supply for this tender in UP

Scope includes Supply, Installation, Testing and Commissioning of 26 items across EPSON, HP, and Kyocera components. The post-delivery inspection will be performed by the buyer; pre-dispatch inspection is possible if ATC allows. All items must pass lab tests as per buyer standards.

What is the eligibility criteria for this printer parts tender

Eligibility requires experience in supplying similar printer components, BIS/type testing capability, and ability to provide aftersales service for imported items via an Indian registered office. GST compliance and ability to submit required OEM authorizations are essential for bid inclusion.

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Documents 4

GeM-Bidding-9477979.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Indian Army Printer Components Tender Bareilly Uttar Pradesh 2026 EPSON/HP Heads Pumps BIS standards

Key Highlights

Tender Overview

Technical Specifications & Requirements

Terms, Conditions & Eligibility

Key Specifications

Terms & Conditions

Important Clauses

Payment Terms

Delivery Schedule

Penalties/Liquidated Damages

Bidder Eligibility

Additional Tender Data

Commercial Details

Authority Records

BID & GeM Expert Consultancy

Documents 4

GeM-Bidding-9477979.pdf

BOQ Document

BOQ Document

GEM General Terms and Conditions Document

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Bill of Quantities (BOQ) 26 Items Sign in to view GEM price trends Sign in for GEM prices

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Documents 4

GeM-Bidding-9477979.pdf

BOQ Document

BOQ Document

GEM General Terms and Conditions Document

Documents

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GeM-Bidding-9477979.pdf

BOQ Document

BOQ Document

GEM General Terms and Conditions Document