Police Commissioners Office Surat Flower Pots Tender Gujarat 2026 ISI/AAA TRTL Style Planters 2026

Tender Overview

• Organization: Police Commissioners Office Surat, under the Home Department Gujarat. The procurement category is Flower Pots or Planters (V2) (Q3), targeting decorative/functional planters for police premises. Estimated value and exact quantity are not disclosed; the tender carries an EMD of ₹30,000. A pre-bid meeting is scheduled in Surat on 06/01/2026 at the Police Commissioner Office, Athwaglines. The purchaser reserves an option to vary quantity by ±25% at contract award and during the currency, with delivery terms linked to original/extended periods. This creates flexible packaging and delivery planning for vendors.
• A notable tender nuance is the possibility of quantity expansion at contracted rates, requiring bidders to price scalable delivery and ensure supply chain readiness for variable orders. The lack of BOQ items implies a broader interpretation of pot features and finishes to meet end-use needs at multiple police locations.
• The tender emphasizes decorative/functional aspects like finishes, built-in handles, and bottom trays, while requiring dimension data to be supplied by bidders once clarified, ensuring compatibility with site installations and visual standards. The pre-bid meeting provides an opportunity to clarify item standards and delivery expectations.

Technical Specifications & Requirements

• Product category: Flower pots or planters with decorative/functional elements.
• Key features to specify by bidders: item type, material, top-view shape, finish, decorative work, bottom tray, built-in handles.
• Dimensions requested: Pot length, width (rectangular/oval) or diameter (round), and pot height (in inches).
• Quality attributes: aesthetic and durability requirements, compatibility with outdoor/indoor police precinct settings.
• Delivery terms: option clause requires readiness for up to ±25% quantity changes at contract rates; delivery period anchored to last date of original delivery order and extended periods.
• Documentation expectations: bidders should be prepared to present sample pots and dimension specifications, with compliance to site installation needs.
• Pre-bid meeting note: held to address clarifications; attendance mandatory for bidders seeking a competitive edge.

Terms, Conditions & Eligibility

• EMD: ₹30,000 (earnest money).
• Option clause: quantity may be increased/decreased by up to 25%; additional delivery time calculated as (Additional quantity ÷ Original quantity) × Original delivery period, min 30 days.
• Delivery timeline: aligned to last delivery order date; extended periods possible under option clause.
• Pre-bid meeting: date 06/01/2026 at Surat Police Commissioner Office; attendance recommended.
• BOQ: no items listed; bidders must anticipate flexible itemization for pot specifications.
• Submission: standard bidder requirements to be verified at tender; ensure compliance with local procurement rules.