A4 and Legal Size Multifunction Printer (MFP),A4 and Legal Size Multifunction Printer (MFP)
Indian Army
KANNUR, KERALA
Posted:
21 May 2026
Closed:
28 May 2026
GEM
GEM
Gujarat Panchayats & Rural Housing Department Printer Tender A4/Legal Size MFP Pancht Mahals 2026 ISO 9001
Bid Publish Date
12-Jun-2026, 7:52 pm
Bid End Date
22-Jun-2026, 8:00 pm
EMD
₹21,600
Value
₹7,20,000
Location
Progress
Issue12-Jun-2026, 7:52 pm
AwardPending
Quantity
30
Bid Type
Two Packet Bid
Key Highlights
- • Required brand/OEM: ISO 9001 certified bidder or OEM; Indian registered address for after-sales service (for imported products)
- • Technical standards: ISO 9001 certification; ISO/IEC 24734 performance tests for MFP speeds
- • Special clauses: quantity variation up to 25% during and after contract; extended delivery period calculations
- • Eligibility: positive net worth for OEM; minimum turnover in last 3 financial years; audited statements or CA certificates
- • Warranty: on-site warranty in years with potential extended warranty terms
- • Delivery: original delivery period, with formula-based extension for increased quantity
Categories
2
Tender Overview
Gujarat government procurement of A4 and Legal Size Multifunction Printer (MFP) for the Panchayats and Rural Housing Department, Gujarat located in Panch Mahals, Gujarat 388270. Estimated value ₹7,20,000 with an EMD of ₹21,600. The tender targets printers capable of monochrome/color output, with features including auto duplexing, multiple paper trays, and on-site warranty. The procurement emphasizes ISO 9001 certification for suppliers and OEM turnover parity. The option clause allows quantity variation up to 25% during contract and extended delivery time based on the formula provided. This is a standard government MFP supply and support bid with variant delivery, warranty, and service expectations.
Technical Specifications & Requirements
- Product category: A4 and Legal Size MFP printers (general information: printing tech, connectivity, fax availability)
- Print performance metrics: minimum speeds per ISO/IEC 24734 for both monochrome and color, for laser/LED and inkjet variants
- Duplexing: Auto duplex printing/copying (2-sided)
- Document handling: Original document feeder type; number of main paper trays
- Connectivity: required connectivity options specified in terms and conditions
- Warranty: On-site warranty (in years) and extended warranty (in years) beyond standard coverage
- OEM/brand requirements: ISO 9001 certification for bidder or OEM; OEM must have registered Indian address for after-sales service; positive net worth for OEM
- Value indicators: Estimated contract value ₹7,20,000; EMD ₹21,600; delivery lead times linked to original and extended orders
- Compliance and service: IsO 9001 presence, product availability, and post-sale service expectations
Terms, Conditions & Eligibility
- EMD: ₹21,600; pay method and submission per tender rules
- Delivery: delivery term aligned to contract order; 25% quantity variation permitted during and after ordering
- Financial standing: bidder must have positive net worth; turnover criteria applicable to last 3 financial years; OEM turnover also specified
- OEM requirements: Imported items require Indian-based OEM/authorized seller with after-sales service capability
- Documentation: GST, PAN, audited financial statements, turnover certificates, ISO 9001 certificate, OEM authorization, and related bid documents
- Warranty: on-site warranty and extended warranty terms to be specified in contract
- Compliance: bidders must meet generic and OEM-specific eligibility; no liquidation or bankruptcy proceedings
Key Specifications
-
Product category: A4 and Legal Size Multifunction Printer (MFP)
-
Printing speed targets per ISO/IEC 24734 (monochrome/color variants)
-
Auto duplexing (2-sided) capability
-
Original Document Feeder and main paper tray count
-
Connectivity options (USB/Network/Wi‑Fi as applicable)
-
On-site warranty and extended warranty terms
-
ISO 9001 certification for bidder or OEM; Indian address for service
-
Estimated contract value ₹7,20,000; EMD ₹21,600; quantity variation up to 25%
Terms & Conditions
-
25% quantity variation allowed during contract; delivery timelines adjust accordingly
-
ISO 9001 certification required for bidder or OEM; OEM must have Indian service presence
-
OEM turnover and bidder turnover required; last 3 years audited or CA-certified
-
EMD amount ₹21,600; payment and submission as per Terms and Conditions
Important Clauses
Payment Terms
Payment will follow standard government norms; EMD to be submitted with bid; subsequent payments per contract milestones
Delivery Schedule
Delivery period aligned with original delivery order; extended time based on increased quantity using specified formula, minimum 30 days
Penalties/Liquidated Damages
LDs applicable if delivery or performance deviates from contract terms; exact rates not disclosed in data
Bidder Eligibility
-
Bidder must have positive net worth as per last audited financials
-
Turnover of bidder and OEM meets minimum three-year average as specified
-
ISO 9001 certification for bidder or OEM and Indian service presence for imported products
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
A4 and Legal Size Multifunction Printer (MFP) (Q2)
Authority Records
PANCHAYATS AND RURAL HOUSING DEPARTMENT
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Bid Preparation
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Document Filing
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Documents 3
GeM-Bidding-9462344.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| General Product Information | Description of Stores | A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable |
| General Product Information | Printing Technology | Electrophotography/Xerography (Laser/LED) |
| General Product Information | Type of Printing | Monochrome (Black), Colour Or higher |
| General Product Information | Availability of Fax | No |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs | 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs | Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Duplexing & Copying Features | Auto Duplexing Printing/Coping (2-sided Feature) | Yes Or higher |
| Document and Paper Handling | Original Document Feeder Type (For Scanning and Copying) | Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher |
| Document and Paper Handling | Number of Main Paper Tray | 1, 2, 3, 4 Or higher |
| Connectivity and Reliability | Connectivity | USB Port, Ethernet Port, Wi-Fi |
| Certification and Warranty | On Site Warranty (in Year) | 1 Or higher |
| Certification and Warranty | Extended Warranty (in Years) over and above standard warranty | 0, 1, 2, 3, 4 Or higher |
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Audited financial statements or CA certificate showing turnover (last 3 years)
4
ISO 9001 certificate (bidder or OEM)
5
OEM authorization / authorized seller certification for imported products
6
Proof of positive net worth (as per last audited statement)
7
Bidder/OEM company profile and service capability documents
8
EMD submission proof (₹21,600)
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for A4 and Legal Size MFP tender in Panch Mahals Gujarat 2026?
Bidders must submit GST, PAN, ISO 9001 certificate, OEM authorization, audited turnover statements for the last 3 years, and EMD ₹21,600. Ensure positive net worth for OEM and comply with 25% quantity variation terms; delivery within contract timelines and on-site warranty requirements.
What documents are required for MFP procurement in Gujarat 2026?
Required documents include GST registration, PAN, audited financials or CA certificate showing turnover, ISO 9001 certification, OEM authorization for imported items, proof of positive net worth, company profile, and EMD submission proof of ₹21,600 with bid.
What standards and certifications must bidders meet for this tender Gujarat?
Bidders or OEMs must hold ISO 9001 certification; if products are imported, an Indian address for after-sales service is mandatory; OEM turnover must meet the last three years average turnover criteria; positive net worth is required.
What is the estimated value and EMD for the Gujarat MFP tender?
The estimated contract value is ₹7,20,000 with an EMD of ₹21,600. EMD should accompany the bid as per terms; the bidder should maintain liquidity to support delivery and service commitments across the contract period.
What delivery terms apply to quantity variations in this tender?
The purchaser may increase or decrease quantity up to 25% at contract award and during currency. Delivery extends based on the extended quantity using the formula: (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
Where can bidders find warranty requirements for the MFP procurement?
The tender specifies on-site warranty and extended warranty terms in addition to standard coverage. Bidders should confirm exact year-based warranty durations during bid submission and ensure service support aligns with Indian OEM commitments.
What are the essential product capabilities required in this Gujarat tender?
Product must support A4/Legal size media, include auto duplex printing, multiple paper trays, and connectivity options; printing speeds per ISO/IEC 24734 for monochrome/color; and fax availability where specified in the general product information.
How is supplier eligibility verified for OEM turnover and net worth?
Bidders must provide audited balance sheets or CA certificates showing last three-year turnover; OEM turnover details must also be included; net worth must be positive per the most recent audited financial statements before bid submission.
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Documents 3
GeM-Bidding-9462344.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS