Indian Army Jaisalmer High End Desktop Computer, Printer & Projector Tender 2025 - IS 550 and End User Terms
Indian Army
JAISALMER, RAJASTHAN
Posted:
22 November 2025
Closed:
15 December 2025
GEM
GEM
Indian Army Entry & Mid Level Desktop Computers, Line-Interactive UPS with AVR, Monochrome & Colour Printers Tender Sri Ganganagar Rajasthan 2026
Bid Publish Date
30-Jun-2026, 9:38 pm
Bid End Date
14-Jul-2026, 9:00 am
EMD
₹14,000
Location
Progress
Issue30-Jun-2026, 9:38 pm
AwardPending
Quantity
24
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Categories
6
Tender Overview
The Indian Army (Department Of Military Affairs) invites bids for a suite of IT equipment including Entry and Mid Level Desktop Computers, Line Interactive UPS with AVR, Heavy Duty Colour Printer, Presenter, Monochrome Multifunction Heavy Duty Printer, Monochrome Printer, External CD/DVD Writer and HDMI Cables in Sri Ganganagar, Rajasthan. The estimated value is not disclosed; EMD is ₹14,000. Key differentiators include on-site OEM warranty, advanced UPS inverter features, and a comprehensive port set (USB, HDMI, VGA, DP). The tender emphasizes non-obsolete products with minimum one-year market life and advance sample approval post-award. This is a multi-product ICT procurement with OEM warranty obligations and delivery terms aligned to government purchasing cycles.
Technical Specifications & Requirements
- Product scope spans desktop computers, line-interactive UPS with AVR, and multiple printer types (heavy duty colour, monochrome, and multifunction).
- Key hardware specs include: PCIe x4 expansion, M.2 WiFi expansion, TPM module, factory pre-loaded OS by desktop OEM, and configurable RAM with specified capacity.
- Storage expectations cover both SSD capacity and HDD capacity, with 2.5 inch internal bays populated and/or available as required.
- I/O and peripherals include USB Type A (v2.0), USB Type C, VGA/HDMI/DP ports, and optional monitor availability with screen size in cm.
- Power and enclosure specs require a UPS with inverter technology, rated in kVA, and minimum guaranteed backup time; enclosure material and on-site OEM warranty are specified.
- Compliance: devices must meet the stated corporate/defense standards, with sample approvals prior to bulk supply and adherence to the option clause that allows up to 25% quantity variation.
Terms, Conditions & Eligibility
- EMD: ₹14,000 payable as specified; clause allows 25% quantity variation during contract.
- Product lifecycle: bid must avoid obsolescence with at least one year residual market life post-quotation.
- GST: bidder to assess applicable GST; reimbursement follows actuals or prescribed rates with cap per quoted GST.
- Post-award steps: submit advance sample within 5 days; buyer approves or requests modifications within 5 days; bulk supply only after approval. Non-conforming samples may lead to contract termination. All required samples supplied free of cost.
Key Specifications
-
Hardware scope: Entry and Mid Level Desktop Computers; Line-Interactive UPS with AVR; Heavy Duty Colour Printer; Presenter; Monochrome Multifunction Heavy Duty Printer; Monochrome Printer; External CD/DVD Writer; HDMI Cable
-
Storage: SSD capacity specified; HDD storage capacity specified; 2.5 inch bays (internal) with populated and available slots
-
Ports: USB Type A (v2.0), USB Type C, VGA, HDMI, DP
-
RAM: number of DIMM slots populated; RAM size in GB to be installed
-
Motherboard: PCIe x4 expansion slots; M.2 expansion for WiFi; TPM module
-
OS: Factory pre-loaded OS by Desktop OEM
-
Monitor: availability of monitor; screen size in cm
-
UPS: UPS rating in KVA; inverter technology; inverter efficiency percentage; minimum guaranteed battery backup time
Terms & Conditions
-
Option clause allows ±25% quantity variation at order and during contract with extended delivery period calculated by the formula
-
Advance sample approval required within 5 days of award; modifications to be provided within 5 days; bulk supply contingent on approval
-
Not-obsolete requirement: bidders must offer products with at least 1 year residual market life; GST to be calculated by bidder
Important Clauses
Payment Terms
GST treatment on applicable rates; advance/sample approval not linked to LD; payments aligned with delivery milestones per contract terms
Delivery Schedule
Delivery period to commence from the date of original delivery order; time extensions when option clause exercised; minimum 30 days additional delivery time
Penalties/Liquidated Damages
Not explicitly detailed; contract allows LD based on standard government terms for late delivery; termination possible for major deviations from contract specifications
Bidder Eligibility
-
Experience in supplying IT hardware of similar scale to government or defense entities
-
Financial capacity to meet performance bond/EMD and procurement milestones
-
Compliance with local GST and regulatory requirements; no obsolescence of offered equipment
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Entry and Mid Level Desktop Computer , Line Interactive UPS with AVR (V2) , Heavy Duty Colour Printer , Presenter , Monochrome Multifunction Heavy Duty Printer , Monochrome Printer , External CD/DVD Writer , HDMI Cable All Type
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY
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Bid Preparation
GeM Registration
Document Filing
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Documents 11
GeM-Bidding-9387891.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Mid Level |
| PROCESSOR | Processor Number | AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher |
| MOTHERBOARD | Expansion Slots (PCIe x 4) | 0, 1, 2 Or higher |
| MOTHERBOARD | Expansion Slots (M Dot 2) for WiFi | 1 Or higher |
| MOTHERBOARD | Trusted Platform Module | Discrete TPM 2.0 |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| MEMORY (RAM) | Number of DIMM Slots Populated with Memory Card/Module | 1 |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| BAYS AVAILABILITY | Number of Internal Bays Available, Size 2 Point 5 Inch | 1, 2 Or higher |
| BAYS AVAILABILITY | Number of Internal Bay Populated, Size 2 Point 5 Inch | 1 |
| CABINET | Optical Drive | No Optical Drive |
| PORTS | Number of USB Type A Port (Version 2 Point 0) | 4 Or higher |
| PORTS | Number of USB Ports Type C | 0, 1, 2 Or higher |
| PORTS | Number of VGA Ports | 1 Or higher |
| PORTS | Number of HDMI Ports | 1 Or higher |
| PORTS | Number of DP Ports | 1 Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 48.26 - 53 (19.0" - 20.87") |
| INPUT DEVICES | Type of Keyboard | Standard |
| WARRANTY | On Site OEM Warranty (in Year) | 4, 5 Or higher |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar IT hardware procurement
4
Financial statements / turnover proof
5
EMD/Security deposit submission proof of payment
6
Technical bid documents and OEM authorizations (if applicable)
7
Manufacturers’/OEM adherence certificates and warranty commitments
8
Authorization letters for any third-party bidders
Frequently Asked Questions
Key insights about RAJASTHAN tender market
How to bid for Indian Army IT equipment tender in Sri Ganganagar 2026
Bidders must submit GST, PAN, experience certificates, financial statements, EMD of ₹14,000, and technical bid with OEM authorizations. Ensure product life exceeds 1 year post-purchase and attach advance sample plan within 5 days of award for approval.
What documents are required for Indian Army desktop and printer tender 2026
Required documents include GST certificate, PAN, experience certificates for similar procurement, financial statements, EMD proof, technical bid, OEM authorization if applicable, and warranty commitments. Ensure all documents reflect compliance with on-site OEM warranty terms.
What are the technical specifications for UPS with AVR and desktops
Specifications cover PCIe x4 expansion, M.2 WiFi, TPM, factory pre-loaded OS, RAM capacity, SSD/HDD capacities, 2.5 inch bays, USB ports (A v2.0 and C), VGA/HDMI/DP outputs, and optional monitor. UPS rating is in KVA with inverter efficiency and guaranteed backup time.
When is advance sample approval required for the Army bid in 2026
An advance sample must be submitted within 5 days of contract award; buyer to approve or request modifications within 5 days. If approval is delayed, delivery period may be adjusted; non-conformant samples may lead to contract termination.
What are the GST and payment terms for the Indian Army procurement
GST applicable rates must be assessed by bidder; reimbursement is capped at actuals or quoted GST rate. Payment terms align with contract milestones; bulk delivery subject to successful sample approval and compliance with delivery windows.
What is the minimum product life requirement for bidders
Bidders must offer products not declared end-of-life by the OEM; minimum residual market life of 1 year post quotation ensures continued service and spares availability during the contract term.
What are the delivery time implications if the option clause is exercised
Delivery time increases are computed as (Increased quantity / Original quantity) × Original delivery period, with a minimum of 30 days; the purchaser may extend the computed duration within the original delivery window.
What is required for on-site OEM warranty in this Army procurement
Bidders must provide on-site OEM warranty for the equipment; warranty terms should be clearly stated, with service response times and coverage for hardware defects during the contract period.
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Documents 11
GeM-Bidding-9387891.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS