Indian Army A3 Size Multifunction Printer Tender 2026 - MFP Specifications, On-Site Warranty, 3% EMD

Tender Overview

Indian Army invites bids for an A3 Size Multifunction Printer (MFP) under the Department of Military Affairs. The estimated contract value is ₹1,000,000 with an EMD of ₹30,000 (3% of bid value). The procurement focuses on a generic MFP category with features spanning printing, scanning, and copying capabilities, including duplexing and network connectivity. The tender emphasizes quantity adjustment under an option clause allowing up to ±25% variation, and delivery timelines extendable within the contract’s terms. This opportunity targets suppliers capable of meeting military-grade documentation and service standards, with emphasis on warranty terms and OEM alignment. Unique aspects include on-site warranty expectations and the potential for extended warranty, coupled with a stringent EMD submission window post-technical bid opening. The BOQ shows no itemized line items, indicating a consolidated procurement approach. Keywords: tender in India, SBI procurement-style terms, Army MFP supply.

Technical Specifications & Requirements

• Product category: MFP capable of A3 printing with scanning and copying functions; laser/LED or inkjet variants depending on model
• Printing performance: ISO/IEC 24734 reference tests for A4 (mono/color) speed; exact PPM/IPM values not disclosed
• Document handling: Auto duplexing, original document feeder type for scanning/copying, feeder capacity; total main paper tray capacity at 75 GSM
• Hardware configuration: RAM size (MB) and storage capacity (GB) as per model specification; connectivity options (likely USB, Ethernet, and potentially wireless)
• Warranty: On-site warranty (in years) with possibility of extended warranty (in years) over standard coverage
• Certification/Compliance: References to IS/ISO standards implied; no explicit codes listed in the data
• Delivery/Support: Option clause impacts delivery schedule; extended delivery time formula provided; standard terms require compliance with Army procurement practices

Terms, Conditions & Eligibility

• EMD: ₹30,000 (3% of total bid value) to be submitted within 2-3 days after technical bid opening
• Quantity flexibility: Purchaser may increase/decrease order quantity by up to 25% during contract/per original and extended delivery periods
• Delivery timeline: Delivery period is from the last date of the original delivery order; time extensions calculated per formula with a minimum of 30 days
• Documentation: Compliance with terms; typical bid docs include GST, PAN, experience, financials, OEM authorizations, and technical bid documents
• Warranty/Penalty: On-site warranty; extended warranty option; penalties or LD not explicitly detailed in data, but implied by standard buyer terms
• BOQ: No line-item BOQ data; consolidated procurement approach
• Supply terms: Compliance with Army procurement practices and option-based extensions; bidder must adhere to all bid-specific ATC clauses