Indian Army Organic Spices Tender Coimbatore Tamil Nadu 2026 - Organic Bay Leaf Cardamom Haldi & More Delivery Standards

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a selection of organic spices and related products in COIMBATORE, TAMIL NADU. The procurement covers 10 items including Organic Bay Leaf, Organic Green Cardamom, Large Cardamom (Black), Chinmon Sticks, Organic Haldi Powder, Organic Dhaniya Powder, Sabut Dhaniya, Organic Fenugreek, Organic Vinegar, and Organic Haldi Sabut. Estimated value and quantities are not disclosed; the contract contemplates a flexible quantity framework with an option to increase up to 25% of bid quantity. Bidders must align with data sheet verification and ensure product life and non-obsolescence. Unique clauses include Malicious Code Certificate and Non-Disclosure compliance. GST considerations and lead times are defined to manage tax reimbursements and delivery planning. A 30-day minimum delivery tempo applies post order, subject to option-based adjustments. Participation requires data sheets and vendor onboarding documentation. This tender emphasizes product freshness, market life, and OEM compatibility to prevent end-of-life products.

Technical Specifications & Requirements

• Product names: Organic Bay Leaf, Organic Green Cardamom, Large Cardamom (Black), Chinmon Sticks, Organic Haldi Powder, Organic Dhaniya Powder, Sabut Dhaniya, Organic Fenugreek, Vinegar Organic, Haldi Sabut
• Categories: Organic spice and flavoring commodities; multiple SKUs with no specified unit counts
• Data Sheet: Mandatory upload; must match offered parameters; mismatch may lead to bid rejection
• Life requirement: Offered products must have at least 2 years residual market life; not declared end-of-life by OEM
• Brand/OEM: No explicit brand mandate beyond OEM compatibility; ensure non-obsolescence
• Documentation: Include PAN, GSTIN, cancelled cheque, EFT mandate; supply data sheet with bid
• Compliance: Malicious Code Certificate to ensure software security in related provisions; NDA compliance required
• GST: GST can be reimbursed per actuals or applicable rate (whichever is lower) within quoted GST percentage.
• Delivery: Option to adjust delivery quantity within 25% at contract rates; delivery timeline calibrated from last delivery order date

Terms, Conditions & Eligibility

• Option Clause: Quantity may increase or decrease by up to 25% of bid/contract quantity; extended delivery time calculated per formula with minimum of 30 days
• GST & Payments: GST reimbursement as per actuals or lower rate; payment terms aligned to GST and vendor terms
• Eligibility: Bidders must ensure products are not obsolete and have minimum 2 years residual life; data sheets must align with offered specs
• Submission Docs: PAN Card, GSTIN, cancelled cheque, EFT mandate; data sheet and vendor code creation documents
• Security & Compliance: Malicious Code Certificate; NDA; ensure no embedded malicious software; data security obligations
• Data Verification: Data Sheet must match product specifications; mismatches may lead to rejection
• Delivery & OEM Life: Delivery plan tied to original and extended periods; option-based extensions governed by contract terms