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Indian Army Vehicle Repair & Maintenance Services Tender Mumbai Maharashtra 2026 – Engine Oil, Filters, Brake, Suspension

Bid Publish Date

09-Jan-2026, 5:16 pm

Bid End Date

19-Jan-2026, 6:00 pm

Location

MUMBAI , MAHARASHTRA

Progress

Issue09-Jan-2026, 5:16 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

6531

Category

Supply and replacement all door pillar and Handle and Mirror rubber and door glass channel

Bid Type

Two Packet Bid

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for comprehensive vehicle repair and maintenance in Mumbai, Maharashtra 400002. The scope spans 24 distinct repair/maintenance items including engine oil changes, oil and fuel filter replacements, coolant top-ups, brake drum/shoe work, suspension assembly, door pillar and glass components, air system checks, gear box replacement, headlamp wiring, VE battery cable assembly, clutch kit service, and diesel tank work. Estimated value and EMD are not disclosed. Deliveries and installations are to occur at the department’s Mumbai site. An option clause allows up to 25% quantity variation at contracted rates, with extended timelines calculated if applicable. Bidders must plan for GST considerations and comply with ATC terms. Emphasis on on-site delivery, testing, and complete repair coverage within Mumbai locale.

Technical Specifications & Requirements

  • 24 repair/maintenance items including engine oil, filters, coolant, gear oil, brake components, shock absorbers, door & mirror rubbers, glass channels, tank work, battery cables, clutch kit, and steering/gear assemblies.
  • Delivery and installation at the department site in Mumbai; loading into carrier arranged by department repairer at no cost to bidder.
  • Rates must cover all spares, oils/greases, and testing fuel/diesel for operation checks.
  • Taxes: Income Tax 2% on orders > ₹10,000; GST handling as per applicable rules; GSTIN/PAN/EFT documents required.
  • No explicit technical standards listed; terms emphasize complete functional repair coverage and site readiness.

Terms & Eligibility

  • Quantity variation up to 25% at contract and during currency; extended delivery time formula with minimum 30 days.
  • GST registration, PAN, cancelled cheque, and EFT mandate required for bid submission.
  • Repairs delivered at Mumbai site with installation, department bears loading/unloading costs; material supply terms indicate firm supplies all required stores and spares.
  • Prices to include all spares and consumables; IT 2% applied on orders over ₹10,000; GST applicability clarified by bidder.
  • No tender ID shown here; bid submission must align with the department’s ATC clauses and invoicing terms.

Key Specifications

  • Product/Service: Vehicle repair and maintenance for Army fleet in Mumbai

  • Quantity/Scope: 24 distinct BOQ items (no itemized quantities disclosed)

  • Delivery: On-site repair and installation at department premises, Mumbai

  • EMD/Value: Not disclosed in data; includes option for quantity variation up to 25%

  • Spare parts & consumables: Supplied by the repairer; rates include cost

  • Taxes: Income Tax 2% on value exceeding ₹10,000; GST as per applicable rates

  • Quality/Compliance: No explicit standards listed; emphasis on complete functional repair

  • Delivery terms: Loading/unloading managed by department at consignee end; repairer responsible for testing fuel/diesel

Terms & Conditions

  • Option Clause allows ±25% quantity alteration at contract time

  • GST and PAN/EFT documentation required; GST applicability per rules

  • Delivery and installation at Mumbai premises; cost borne by department for transit/integration

  • 2% income tax recovery on orders > ₹10,000; terms from ATC

  • All spares, oils, and testing fuel to be supplied/used by the repairer

Important Clauses

Payment Terms

Income Tax @ 2% will be recovered on value of job orders exceeding ₹10,000; GST handling per actuals or applicable rate with a cap on quoted GST; payments aligned to delivery/installation milestones per ATC.

Delivery Schedule

Delivery and installation at Mumbai department site; delivery time may be extended by the option clause; additional time formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not explicitly stated beyond delivery extension rules; contract reserves authority to adjust delivery timelines based on option clause with minimum 30 days threshold.

Bidder Eligibility

  • Must comply with 25% quantity variation option and extended delivery timelines

  • Must provide PAN, GSTIN, cancelled cheque, and EFT mandate

  • Must deliver and install at Mumbai department premises; department covers transport loading/unloading

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Bill of Quantities (BOQ) 24 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Supply and replacement of Engine Oil Supply and replacement of Engine Oil 6,500 ml [email protected] 21
2 Supply and replacement of Oil Filter element Supply and replacement of Oil Filter element 1 nos [email protected] 21
3 Supply and replacement of Fuel Filter Supply and replacement of Fuel Filter 1 nos [email protected] 21
4 Supply and top up of Coolant Supply and top up of Coolant 2 ltr [email protected] 21
5 Supply and replacement Gear Oil Supply and replacement Gear Oil 3 ltr [email protected] 21
6 Supply and replacement Rear Brake Drum Supply and replacement Rear Brake Drum 1 nos [email protected] 21
7 Repair of front break shoe drum cleaning setting of new break shoe and refitting Repair of front break shoe drum cleaning setting of new break shoe and refitting 1 job [email protected] 21
8 Assembly of Shock absorber front and rear Assembly of Shock absorber front and rear 2 nos [email protected] 21
9 Supply and replacement all door pillar and Handle and Mirror rubber and door glass channel Supply and replacement all door pillar and Handle and Mirror rubber and door glass channel 1 nos [email protected] 21
10 Taking down or drain out diesel tank cleaning it properly and refitting complete Taking down or drain out diesel tank cleaning it properly and refitting complete 1 job [email protected] 21
11 Supply and replacement of Rear View Glass Supply and replacement of Rear View Glass 1 nos [email protected] 21
12 Complete cleaning checking of Air locking system complete cleaning checking Complete cleaning checking of Air locking system complete cleaning checking 1 job [email protected] 21
13 Replacement of Gear box and complete repaired of piston assembly Replacement of Gear box and complete repaired of piston assembly 1 nos [email protected] 21
14 Replacement of head lamp with connection wire Replacement of head lamp with connection wire 1 nos [email protected] 21
15 Assembly of VE battery cable Assembly of VE battery cable 1 nos [email protected] 21
16 Assembly of clutch kit Assembly of clutch kit 1 nos [email protected] 21
17 Supply and replacement of pressure plate Supply and replacement of pressure plate 1 nos [email protected] 21
18 Supply and replacement of diesel tank locking assembly Supply and replacement of diesel tank locking assembly 1 nos [email protected] 21
19 Supply and replacement of Mud guard rubber flabs on all wheels. Supply and replacement of Mud guard rubber flabs on all wheels. 4 nos [email protected] 21
20 Supply and replacement of door pillar cover Supply and replacement of door pillar cover 2 nos [email protected] 21
21 Supply and replacement of wiper and pump servicing Supply and replacement of wiper and pump servicing 1 nos [email protected] 21
22 Supply and fix back wheel crank shaft Supply and fix back wheel crank shaft 1 nos [email protected] 21
23 Supply and replacement of Break liner set Supply and replacement of Break liner set 1 job [email protected] 21
24 Supply and fix complete suspension work and wheel alignment Supply and fix complete suspension work and wheel alignment 1 job [email protected] 21

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

GST certificate

6

Experience certificates (if applicable)

7

Technical bid documents

8

OEM authorizations (if applicable)

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for Mumbai vehicle repair tender with Indian Army 2026?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT Mandate, plus technical bid and OEM authorizations if applicable. Ensure GST is calculated per applicable rates and that the 2% IT deduction on orders above ₹10,000 is accounted for. Delivery and installation occur at Mumbai site.

What documents are required for army repair bid in Mumbai 2026?

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, GST certificate, and technical bid. Experience certificates may be required, along with OEM authorizations where applicable. Ensure submissions align with ATC terms and department delivery requirements in Mumbai.

What are the delivery terms for the Mumbai Army repair contract?

Delivery and installation must occur at the department premises in Mumbai. The repairer bears costs for testing fuels and basic spares; loading/unloading is the department’s responsibility at the consignee end. The option clause may extend delivery time with a minimum 30 days.

What is the EMD or guarantee for this Mumbai repair tender?

The data provided does not disclose a specific EMD amount. Bidders should anticipate typical EMD requirements and ensure funds are ready; the ATC indicates quantity variation up to 25% and related contract terms that may influence bid security.

What standards or certifications are required for Army vehicle repairs Mumbai?

The tender data does not specify IS/ISO standards. Emphasis is on complete functional repair, site installation, and included spares. Bidders should rely on department ATC terms and supply chain compliance, ensuring OEM authorizations where applicable.

How is payment handled for the Mumbai repair contract with IT deduction?

Income Tax at 2% is recovered on values over ₹10,000. GST is reimbursed as actual or at quoted rate, whichever is lower. Payments follow delivery/installation milestones as per ATC; ensure GST compliance and accurate invoicing tied to milestones.

What documents prove eligibility for the Mumbai Army repair bid 2026?

Eligibility requires PAN, GSTIN, cancelled cheque, EFT mandate, GST certificate, and technical bid. Experience certificates/ OEM authorizations may strengthen eligibility. Ensure delivery capability at Mumbai site and compliance with the option clause for quantity variation.

What items are covered under the Army Mumbai repair BOQ 24 entries?

BoQ lists 24 repair/maintenance items including engine oil changes, oil/fuel filter replacements, coolant top-ups, brake and suspension work, door and glass components, tank work, clutch kit, gear box, headlamp wiring, and related assemblies. Specific quantities are not disclosed.

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